Sole Source - Utility Mailing Services

Project Description: The Procurement Officer of JBID has received a request to make the following sole source procurement for utility mailing services, and gives public notice of the same. The purpose of this notice is to provide public notice as required by law and to determine whether there are other interested and qualified vendors that meet the requirements of JBID for the proposed sole source procurement.
Product and/or Service to be purchased: Services to be provided include computer sorting, laser printing, folding, inserting, post office prep, post office delivery, and postage paid. All data must be personally verified and confirmed with District staff before the statements are printed. The District's preprinted forms and envelopes for the utility bills must be stored at the vendor's facility at no additional charge. The vendor is responsible to maintain the District's inventory stock counts. When the stock gets low, the vendor must contact the District's staff to assist with the reorder process. The District requires that the vendor be able to store up to a 6-month supply of bill stock at no cost. All corrections to the monthly bill files such as due dates or message fields will be provided at no additional charge. The District requires that the vendor not charge for adding or changing variable data that will appear on the bills, such as service titles, amounts, or specialty messages. The vendor is required to provide the District with a monthly list of addresses that were not updated through the presort processing. The District requires that the vendor be able to send out over 60,000 statements monthly. Additionally, the vendor must provide the option of sending multiple statements or letters in a single packet.
Contract Duration: March 2025 through March 2030.
Proposed Sole Source Supplier: Freedom Mailing Services, Inc. 459 W. Center Street, Orem UT 84058.