Emergency Linen Sets - Disposable

Project Description: Broward County (“County”) is seeking an open ended contract for the supply of cot accessories (linen sets) for use during the operation of emergency evacuation shelters as requested by the Human Services Department (HSD) and/or Office of Emergency Management (OEM).
There is an estimated yearly amount needed of about 250 linen sets per size. This number can change depending on the emergencies/hazard responses that occur in the year.
The Linen Pack contains 1 fitted sheet, 1 flat sheet, 1 blanket, 1 pillow and 1 pillowcase. The linens are disposable and are to be individually packaged as a set
This open-end contract is for Emergency Linen Sets per the Specifications and Requirements for the Human Services Division.
Open-End Contract:
Open-End/Indefinite Quantity Contracts. This solicitation is not for a definite quantity of goods or services
and is for an open-end/indefinite quantity contract. The County shall purchase the guaranteed minimum
quantity of goods or services (if any) stated in the solicitation but may exceed that minimum amount, and
the Contractor shall provide all amounts ordered by the County, limited only by any maximum quantity (if
any) stated in the solicitation. The County may issue purchase orders on this solicitation as and when
required; issue a blanket purchase order for individual agencies; issue instructions for use of direct
purchase orders by various County agencies; procure amounts above any stated guaranteed minimum
quantity by any method from any other source(s); or do any combination of the foregoing. No delivery of
goods or performance of services shall become due or be accepted without a written purchase order and
delivery instruction by the County, unless otherwise expressly provided in the solicitation. Such order will
contain the quantity, time of delivery, and other pertinent data. If the County requires delivery within a
shorter period than the delivery time specified in the solicitation (if any), and if the Vendor is unable to
deliver by that time at the contracted price, the County may obtain such delivery from other sources,
without penalty or prejudice to the County, and such shall not be a violation of the contract. Unless
otherwise stated in the solicitation, there is no guaranteed minimum quantity of goods or services. Any
quantities stated are estimates only.
Requested Information: BPRO's Requested Information section identifies "required" and "optional" items
for submittal, however all documents and information are relevant to the evaluation process. Therefore,
vendors are strongly encouraged to provide all files at time of submittal, including those listed as
“optional” in BPRO, to enable a timely and comprehensive review by the County.
Questions and Answers: The County provides a specified time for Vendors to ask questions and seek
clarification regarding the solicitation requirements. All questions or clarification inquiries must be
submitted through BPRO by the Questions due date. The County will respond to questions in BPRO
(Messages section).
Submittals: Vendor MUST submit its solicitation response electronically through BPRO and receive a
Submission Receipt. It is solely the Vendor’s responsibility to ensure its response is submitted and received
through BPRO by the closing date and time. The County will not consider solicitation responses received by
other means. Vendors are encouraged to submit in advance of the closing date and time. Refer to the
Purchasing Division website or contact support@gobonfire.com for submittal instructions. In the event
that the Vendor is having difficulty submitting a document, immediately notify the Purchasing Agent and
then contact support@gobonfire.com for technical assistance.