Nashua School District Admin Building Roofing Project

NASHUA SCHOOL DISTRICT
School Administration Building Re-Roofing Project
Request for Bids
(Bids Due 2pm, June 3, 2026)
General: The Nashua School District (NSD) is soliciting proposals from qualified
contractors for work related to re-roofing the School Administration Building. The
facility is located at 141 Ledge Street in Nashua. It currently has a shingled roof, which
is the plan going forward.
Background: The School Administration was built circa 1988 and the majority of the
shingles date back to then. The front of the building received a partial re-shingling about
20 years ago.
Scope: The successful contractor shall:
1. Become familiar with existing building roofing conditions.
2. This Request for Bids document, with attachments.
Period of Performance: The period of performance for this contract shall be from
award of the consultant's contract, to the final acceptance of the construction contactor's
work. It is anticipated that construction work will commence in mid-June 2026 and be
completed by mid-August 2026.
Qualification of Roofing Firm: Proposals must include the following information:
1. A general profile of the firm, including location of the office from which the
work will be accomplished and types of activities conducted by the firm.
2. The firm's experience in replacing shingled roofs including installed examples
of a similar size.
3. Key personnel who will be working on this project and their qualifications,
education and experience.
4. Names, addresses and phone numbers of subcontractors you intend to use on
this project, with a brief summary of their experience in doing similar work.
5. Names, addresses and phone numbers of clients for whom related projects
have been conducted in the past five years.
6. The name, address and phone number of the firm and the contact person for
this proposal.
Scope of Work:
* See attached "Instructions to Bidders".
* Any permits required to conduct this work are the sole responsibility of the
contractor.
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* Other terms and conditions of work with the Nashua School District are provided
in Appendix B.
Bids Due: Sealed bids are due by 2PM on Wednesday, June 3, 2026, to the Plant
Operations Office, 38 Riverside Street, Nashua, NH 03062.
Contract Award: Award of this contract shall be based on (a) qualifications of the firm
and (b) price. Please fill out Appendix C (Quote Sheet) to provide costs of services.
Further Information: For further information regarding this work, or for site visits
prior to submitting bids, contacting the Director of Plant Operations, Shawn M. Smith, at
(603) 966-1500.
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Appendix A
Instructions to Bidders
Work Description
1. The Contractor shall provide all supervision, labor, equipment, materials and
implements to perform all the work included in this specification. In general, the
work includes replacing the shingled roofing at the School Administration
Building located at 141 Ledge Street, Nashua, NH 03060.
2. The Contractor is responsible for obtaining any necessary work permits prior to
starting any work for this project.
3. Coordinate staging areas and on site logistics with Owner's Representative Gary
Connors. Contact information is connorsg@nashua.edu. Office phone is (603)
966-1506. Cell phone is (603) 345-7710.
4. Take measures to protect all vegetation next to building. Remove existing gutters,
shingle roof coverings, felt underlayment, metal flashings, etc., down to the
existing plywood sheathing. Remove all debris from the property and dispose of
properly. Do NOT dispose of these items in school district dumpsters. We
recommend you provide your own dumpster, unless your trucks will be removing
construction debris on a daily basis.
5. Inspect the sheathing and exposed structural wood framing members, fascia, trim,
and gable end vents, etc. Provide a list of deficient items to the Owner's
Representative along with an estimate to correct the deficiencies.
6. Remove and infill the four skylights on the west side of the roof.
7. Install new 24 gauge metal flashings with kick-out at eave.
8. Install new 24 gauge metal drip edge at eave and rake edges of the roof.
9. Install 24 gauge metal flashing and new membrane over valleys.
10. Install water/ice shield over entire roof.
11. Install new architectural shingles per manufacturer specifications. Color to be
selected by Owner's Representative.
12. Install new metal step flashings, pipe flashings, counter flashings, etc.
13. Install new gutter assembly at rear entrance. Install gutter guards on new gutters.
Provide sample to Owner's Representative for approval before installation.
14. Provide a thirty (30) year unlimited dollar amount total roof system
manufacturer's warranty. Provide a five (5) year contractor's warranty.
15. Clean all work areas and remove all equipment and materials from the site.
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APPENDIX B
GENERAL TERMS AND CONDITIONS
Any exceptions to these general terms and conditions stated elsewhere in this Request for
Qualifications/Proposals/Bids shall prevail.
I. Specifications
References to brand names or model numbers are intended only to establish a minimum
standard of quality. Unless otherwise stated, such references shall not restrict
submissions which include other brand names or model numbers.
Any inability to comply with the conditions or specifications outlined in the Request for
Qualifications/ Proposals/Bids must be clearly stated.
Firms who find discrepancies in the specifications or are in doubt with regard to any part
of a specification shall immediately notify the District. If it is deemed necessary, an
addenda will be issued to all firms by mail, fax or email. The District will not be
responsible for any oral instructions.
The City of Nashua supports the concept of purchasing products which are
biodegradable, can be or have been recycled, or are environmentally sound. Due
consideration will be given to the purchase of such products. If you are bidding on any
such products which qualify, please so indicate in a cover sheet by item number and
description.
II. Charges
No charges will be allowed for federal, state, or municipal sales and excise taxes, as the
Nashua School District is tax exempt.
All charges are to be firm net prices, and are to be F.O.B. destination, including charges
for delivery and placement.
III. Terms and Conditions of Bid
The Nashua School District reserves the right to waive all formalities and reject any and
all proposals when it is in the best interest of the District to do so.
To be eligible for an award, a proposer must be deemed "responsible". A responsible
bidder 1) has the ability, capacity and skill to provide the goods or services required; 2)
can provide the goods or services within the time frame specified; 3) has a satisfactory
record of integrity, reputation, judgment and experience; 4) has sufficient financial
resources to provide the goods or services; 5) has an ability to provide future maintenance
and support as required; and 6) has developed a positive track record with the City of
Nashua to the extent the bidder has previously provided goods or services.
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From time to time, the District may, because of critical time frames, solicit proposals
prior to approval of the fiscal year operating budget or formal award of special revenue
funds actually funding the bid purchase. The award of a bid is always contingent upon
the availability of such funding.
The submission of a proposal constitutes the bidder's acceptance of and agreement to the
terms and conditions of this Request for Proposals (RFP).
All proposals will be firm and binding for ninety (90) days from the date of the proposal
opening.
IV. Submission and Opening of Proposals
All proposals receiving consideration must be submitted in sealed envelopes, clearly
identified as directed by this Request for Qualifications/Proposals, and delivered to the
Nashua School District Plant Operations Office located at 38 Riverside Street, Nashua,
NH 03062 by the date and time specified. Provide two (2) copies of your RFP response,
bound and tabbed.
Samples when required shall be furnished free of charge and must be tagged with the
bidders name and bid identification. Samples not used or destroyed in testing will be
returned to the bidder at his/her request and expense.
V. Compliance with Applicable Laws and Regulations
All goods or services furnished must comply with all applicable federal, state, and local
laws, codes and regulations.
Material Safety Data Sheets are required for all products containing one or more toxic
substances in accordance with the New Hampshire "Worker's Right to Know Act"
(Chapter 277-a). Award of the bid to the successful bidder is contingent on the bidder
supplying 20 copies of the Material Safety Data Sheets to allow for postings at all
potential District locations.
VI. Insurance Requirements
Contractor shall carry and maintain in effect during the performance of services under
this contract:
General Liability insurance in the amount of $1,000,000 per occurrence;
$2,000,000 aggregate;
$1,000,000 Combined Single Limit Automobile Liability; and Workers'
Compensation Coverage in compliance with the State of New Hampshire statutes,
$100,000/$500,000/$100,000.
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Contractor shall maintain in effect at all times during the performance under this
contract all specified insurance coverage with insurers. None of the requirements as to
types and limits to be maintained by Contractor are intended to and shall not in any
manner limit or qualify the liabilities and obligations assumed by Contractor under this
contract. The City of Nashua shall not maintain any insurance on behalf of Contractor.
Subcontractors are subject to the same insurance requirements as Contractor and it shall
be the Contractor's responsibility to ensure compliance of this requirement.
The parties agree that Contractor shall have the status of and shall perform all work
under this contract as an independent contractor, maintaining control over all its
consultants, sub consultants, contractors, or subcontractors. The only contractual
relationship created by this contract is between the City and Contractor, and nothing in
this contract shall create any contractual relationship between the City and Contractor's
consultants, sub consultants, contractors, or subcontractors. The parties also agree that
Contractor is not a City employee and that there shall be no:
(1) Withholding of income taxes by the City:
(2) Industrial insurance coverage provided by the City;
(3) Participation in group insurance plans which may be available to employees of
the City;
(4) Participation or contributions by either the independent contractor or the City
to the public employee's retirement system;
(5) Accumulation of vacation leave or sick leave provided by the City;
(6) Unemployment compensation coverage provided by the City.
Contractor will provide the City of Nashua with certificates of insurance for coverage as
listed below and endorsements affecting coverage required by the contract within ten
calendar days after the City issues the notice of award. The City of Nashua requires
thirty days written notice of cancellation or material change in coverage. The certificates
and endorsements for each insurance policy must be signed by a person authorized by the
insurer and who is licensed by the State of New Hampshire. General Liability,
Employers' Liability and Auto Liability policies must name the City of Nashua as an
additional insured and reflect on the certificate of insurance. Contractor is
responsible for filing updated certificates of insurance with the City of Nashua's Risk
Management Department during the life of the contract.
All deductibles and self-insured retentions shall be fully disclosed in the
certificate(s) of insurance.
If aggregate limits of less than $2,000,000 are imposed on bodily injury and
property damage, Contractor must maintain umbrella liability insurance of at
least $1,000,000. All aggregates must be fully disclosed on the required
certificate of insurance.
The specified insurance requirements do not relieve Contractor of its
responsibilities or limit the amount of its liability to the City or other persons, and
Contractor is encouraged to purchase such additional insurance, as it deems
necessary.
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The insurance provided herein is primary, and no insurance held or owned by the
City of Nashua shall be called upon to contribute to a loss.
Contractor is responsible for and required to remedy all damage or loss to any
property, including property of the City, caused in whole or part by Contractor
or anyone employed, directed, or supervised by Contractor.
VI. Hold Harmless Provisions
The winning bidder must agree to defend, hold harmless, and indemnify the City of
Nashua, its officers, agents and employees against all claims or injuries to any person or
firm arising out of the actions of the bidder, its officers, agents, or employees in
providing services or goods in connection with this bid award.
VII. Default
Should any goods or services furnished by the bidder under a contract or purchase order
fail to conform to the specifications contained herein or to a sample submitted by the
bidder, the District may reject the goods or services. In such an event, the bidder shall be
instructed to remove any goods or cease providing services at no cost to the District, and
replace them with goods or services conforming to the specifications and samples.
Should the bidder default in the performance of the foregoing paragraph, the District
reserves the right to purchase the goods or services from other sources, and to hold the
bidder responsible for any excess costs occasioned to the District thereby.
VIII. Conflict of Interest
Any bidder who believes a conflict of interest may exist in responding to the Request for
Proposals shall so state that conflict as part of the bid submission. The District reserves
the right to reject said bid based on its conclusion that a substantive conflict exists.
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APPENDIX B
QUOTE SHEET
Re-roofing of School Administration Building: $______________
List or attach your fee schedule for other costs (reimbursables) associated with this work
(e.g., cost to replace a 4x8 sheet of plywood):
Name of your firm: _______________________________________________________
Name of responsible individual for your firm (please print): _______________________
Signature of responsible individual for your firm: _______________________________
Email address:___________________________________
Date: _______________
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