GENERAL INFORMATION
INTRODUCTION
The Idaho Department of Lands (“IDL”), in accordance with Idaho Code § 67-2320, is
seeking qualified land surveying services firms (“Firm(s)”) to submit a Statement of
Qualifications (“SOQ”) demonstrating the ability to provide land surveying services to the
IDL for purposes related to the Idaho State Endowment Trust Lands (“the Endowment”).
Firms are expected to have the expertise necessary to perform the duties described
herein. IDL’s primary goal is to provide long-term, sustainable revenue to the groups that
directly benefit from the Endowment assets within the State of Idaho. The purpose of this
RFSOQ is to identify a survey services firm to complete the work in accordance with the
scope of work and all other contractual requirements.
PUBLIC RECORDS
Pursuant to Idaho Code Section 74-127, information or documents received from the
Contractor may be open to public inspection and copying unless exempt from disclosure.
The Contractor shall clearly designate individual documents as “exempt” on each page
of such documents and shall indicate the basis for such exemption. IDL will not accept
the marking of an entire document as exempt. In addition, IDL will not accept a legend
or statement on one (1) page that all, or substantially all, of the document is exempt
from disclosure. The Contractor shall indemnify and defend IDL against all liability,
claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for
honoring such a designation or for the Contractor’s failure to designate individual
documents as exempt. The Contractor’s failure to designate as exempt any document
or portion of a document that is released by IDL shall constitute a complete waiver of
any and all claims for damages caused by any such release. If IDL receives a request
for materials claimed exempt by the Contractor, the Contractor shall provide the legal
defense for such claim.
PURPOSE OF PROCEDURE
The Idaho Department of Lands "Qualification Based Selection" (QBS) is to comply with
Idaho Code 67-2320. This procedure provides for an orderly process of:
1. Solicitation for professional qualifications
2. Evaluation and ranking of qualifications
3. Negotiation of scope of services and fees with highest ranked offeror(s)
RFSOQ GUIDELINES
1. The IDL will not be liable for any costs incurred in the preparation and production
of an SOQ, or any work performed prior to the execution of a contract.
2. All SOQs and other materials will become the property of the IDL.
3. All information contained in this RFSOQ and acceptable provisions of the selected
firm’s response will be made part of the executed agreement for services.
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4. Upon request, the submitting firm shall submit additional information within the
timeframe included in the request for additional information. Failure to provide the
additional information within the specified timeframe may result in a finding of non-
responsiveness.
5. The IDL reserves the right to:
• Waive any informalities or irregularities and reject any or all proposals
received as a result of this RFSOQ
• Select all or part of the respondent’s submittal
• Negotiate changes in the scope of work or services to be provided
• Conduct investigations to determine the submitting firm’s performance
record and ability to perform the assignments specified as a part of this
RFSOQ
• Negotiate separately with any source in a manner deemed to be in the best
interests of the IDL
• Issue, at any time, an individual project that falls within the scope of work
parameters of identified survey services without prejudice to the firm
selected under this RFSOQ
6. If, through any cause, the contracted firm shall fail to fulfill in a timely and proper
manner its obligations under an awarded agreement, or if the firm shall violate any
covenants, terms, or conditions of the agreement, then IDL reserves the right to
cancel the agreement and pay the firm only for work performed without prejudice
by giving at least five (5) days prior written notice to the firm of such termination.
BURDEN OF PROOF
Any deviations from the specifications must be clearly stated. It shall be the
responsibility and burden of the submitting firm to furnish the IDL with its original
submission sufficient data to determine if the goods or services offered conform to the
specifications.
VERBAL INFORMATION
IDL will not be responsible for any verbal information regarding this solicitation.
ADDENDA/AMENDMENT:
It will be the submitting firm’s responsibility to check the IDL website for any
addenda/amendments prior to submitting a SOQ. In the event IDL revises any part of
the solicitation documents, it will make the addenda/amendment available on the IDL
website at Contracting - Department of Lands. Information given to a firm will be
available to all other firms if such information is necessary for purposes of submitting a
SOQ or if failure to give such information would be prejudicial to uninformed firms.
RESPONSIBILITY:
SOQs must demonstrate the ability to provide professional Survey Services. Interested
firms are expected to have the expertise necessary to perform the duties described within
this RFSOQ.
IDL reserves the right to make reasonable inquiry to determine the responsibility of a
firm. Such requests may include but not be limited to financial statements, credit
ratings, statements of experience and past performance, references, etc. Successful
firms must show to the satisfaction of the Idaho Department of Lands that they have
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