RFSQ Madison and Oak Forest Signal
| Location: | Kansas |
|---|---|
| Posted: | May 1, 2026 |
| Due: | Jun 3, 2026 |
| Agency: | City of Derby |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-016 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-016
|
| Bid Title: |
RFSQ Madison and Oak Forest Signal
|
| Category: | Street Improvements |
| Status: | Open |
|
Attachment Preview
Madison Ave. and Oak Forest Ln. Signal Design
REQUEST FOR STATEMENT OF QUALIFICATIONS (“RFSQ”) No. 2026-016
Engineering Services for the
CITY OF DERBY, KANSAS
May 1, 2026
The City of Derby, Kansas (“City”) is soliciting statements of qualifications for engineering services to
provide a design for the upgrade of the traffic signal at Madison Ave. and Oak Forest Ln. Each
“Respondent” must submit three print copies and email to the address below an electronic copy of the
Response Form along with associated documents to Derby City Hall, 611 North Mulberry, Suite 300,
Derby, Kansas 67037, no later than 5:00 p.m. June 3, 2026. Late responses will not be accepted and will
not receive further consideration.
Questions about this RFSQ must be submitted in writing to Alex M. Lane, P.E. at alexlane@derbyweb.com
by May 15, 2026. Questions of a substantive nature will be answered in written form as an addendum and
posted on the City’s website (http://derbyks.com/Bids.aspx) by 5:00 p.m., May 20, 2026. Respondents
are responsible for checking the website, signing up for project alerts and acknowledging any
addendums in their response and for notification of award.
Information provided in your response will be considered proprietary and will not be divulged to third
parties during the review process unless otherwise required by law. Because the services sought will require
the expenditure of public funds, part or all of the successful proposal, as well as the resulting contract, will
likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a
proposal, the information contained in each proposal will be used for evaluating the ability of your team to
complete this project and will not be shared with persons not involved with the selection process unless
otherwise required by law.
1. ABOUT THIS DOCUMENT
This document is a request for statement of qualifications, not an invitation to bid. The City seeks to identify
the Respondent best able to satisfactorily complete the project. Qualifications will be evaluated based upon
criteria formulated around the most important features of the service. Quality, references, experience,
availability, capabilities, fee range and project approach will be considered in awarding a contract. The
City will thoroughly review all timely submittals received. It is anticipated a contract will be executed with
the Respondent having qualifications that best meet the needs of the City; however, the City reserves the
right to reject all proposals or responses or to cancel the RFSQ process or project.
2. BACKGROUND and OBJECTIVES/SCOPE OF SERVICE
Respondents will be evaluated on experience, quality, work load, schedule and fee range. The City seeks
an engineering firm that will provide all required services, including labor, equipment, material and
consumables, necessary to complete the project described below and in the “Scope of Service.” If the City
desires to proceed after evaluating the proposals, staff will recommend award of a contract to the Derby
City Council.
The design is to upgrade the existing traffic signal at Madison Ave. and Oak Forest Ln. to current
standards. Recommendations for minor geometric improvements and pedestrian access and safety should
also be provided.
City of Derby specifications and standards will apply to any recommended improvements.
The purpose of this request is to seek consulting engineers that meet all criteria for preparation of all
necessary documents for the study. The City will provide the following:
GIS data/map of existing water, storm sewer and sanitary sewer lines
Meet with consultants as necessary to complete the design
Prompt reviews and feedback
The Scope of Service shall include, but may not be limited to:
Attend initial meeting with City staff to discuss and determine design parameters and objectives.
Attend other meetings as required to successfully complete the project
Review aerial photography, topographic maps, ownerships, floodplains, utilities, proposed
development areas, etc. to determine alternatives
Perform cost analysis to determine most cost-efficient design
Perform traffic studies and counts necessary for design
Provide all topographic surveying necessary for design
Send plans to utility companies to identify potential conflicts and coordinate relocation work as
required.
Identify potential easements and rights-of-way to be acquired, if any, to accommodate the proposed
alignment.
Concept plans, shall include, but not limited to: title sheet, vicinity map, general notes, alignment,
typical sections, plan/profile, grading, drainage concept, etc.
3. CONFIDENTIAL MATTERS; DATA OWNERSHIP
The Respondent selected (“Consultant”) will be required to agree that:
a. All data, records and information, which Consultant, its agents and employees create, and is the
subject of this solicitation, remains at all times exclusively the property of the City;
b. All such data, records and information constitute at all times proprietary information of the City;
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c. Consultant will not disclose, provide, or make available any such proprietary information in any
form to any person or entity;
d. Consultant will not use any names or addresses contained in such data, records and information
for the purpose of selling or offering for sale any property or service to any person or entity who
resides at any address in such data;
e. Consultant will not sell, give or otherwise make available to any person or entity any names or
addresses contained in or derived from such data, records and information for the purpose of
allowing such person to sell or offer for sale any property or service to any person or entity
named in such data;
f. Consultant will take all reasonable steps and the same protective precautions to protect the City’s
proprietary information from disclosure to third parties as with successful proposer's own
proprietary and confidential information; and
g. All data, regardless of form, generated as a result of this RFSQ is the property of the City of Derby.
4. REQUIREMENTS
This section is included to help Respondents develop a thorough and responsive Statement of
Qualifications. Respondents should follow this general format and must include all required elements:
a. General information about the Respondent including but not limited to location of corporate
headquarters, regional offices, number of employees and number of years in business;
b. A list of Respondent’s current clients, specifically identifying those that are local governments
similar in size to the City and including the name and address of each reference and the name and
telephone number of a contact person;
c. The name of the person who will be responsible for managing the project, and other significant
staff anticipated to contribute including a comprehensive statement of each such person’s
experience and qualifications;
d. A statement describing Respondent’s present and projected workload, staffing, and ability to
provide timely, quality services at competitive rates;
e. Specifics of the approach the Respondent will take to achieve the goals of the study;
f. A statement describing any current, pending, or potential disciplinary action, or complaint(s), or
other like proceedings including any claims in arbitration, mediation, or litigation against the
Respondent or any partner, principal or associate of your firm or team;
g. All actual or potential conflicts of interest with the City, its officers, agents and employees;
h. Respondents must agree to maintain strict confidentiality with respect to all aspects of this project;
and
i. Respondents must agree to direct all media, citizen, and public official requests for information to
the City’s project manager.
5. TENTATIVE TIME LINE
The following dates are provided to assist Respondents in planning participation in the project and are
subject to change without notice:
Issuance of RFSQ .......................................................................................................May 1, 2026
Last Date to Request Clarifications, Information and Questions..............................May 15, 2026
Last Addendum Issued (If needed) ......................................................... 5:00 p.m., May 20, 2026
Proposals Due ............................................................................................ 5:00 pm., June 3, 2026
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6. SELECTION CRITERIA
A Consultant will be selected based on all data submitted and any follow up to clarify or verify
representations included in Respondents’ submittal packages. The City will judge qualifications based on
the following criteria:
a. Ability and capacity to meet all RFSQ conditions and miscellaneous instructions as outlined
herein;
b. Conformity with all Requirements set out in the RFSQ Qualifications;
c. Whether services proposed are the most advantageous and cost-effective to the City;
d. Demonstration of a clear understanding of the project and any project challenges;
e. References for similar services performed in the last 5 years, including for each reference its
location, contact person, telephone number, length of contract;
f. Experience and qualifications of the Respondent’s firm and individual professionals assigned to
the project;
g. The Respondent’s approach to completing the project;
h. An estimated fee range to complete the Scope of Work; and
i. Other pertinent information the Respondent believes will assist the City in evaluating its proposal.
The City of Derby, Kansas reserves the right to select the Respondent which best meets its required needs,
budget constraints, quality levels, and administrative expectations, to select one or more Respondents to
accomplish this task in a timely manner, or to reject all proposals.
7. SUMMARY OF REQUIRED SUBMITTALS:
1. A statement of the respondent's background, experience, and understanding of the services
required.
2. A description of any characteristics or capabilities, which may make the Respondent uniquely
qualified to perform the services specified in the RFSQ.
3. At least three (3) references (name of business, address, contact person, phone number, date of
services, and scope of services) unless your firm has provided similar services to the City.
4. Any additional information believed necessary to assist the City in evaluating your qualifications
5. This “Response Form”.
6. A timeline for the completion of the required services including deliverables.
7. The Respondent’s approach to completing the project.
8. An estimated fee range to complete the Scope of Work.
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Madison Ave. and Oak Forest Ln. Signal Design
RESPONSE FORM (RFSQ 2026-016)
(Must be submitted with Respondent’s Statement of Qualifications
for Engineering Services for the CITY OF DERBY)
The undersigned, on behalf of the Respondent, certifies that Respondent’s submittal package: (1) is
submitted without previous understanding, agreement or connection with any person, team or corporation
making another proposal for the same services; (2) is submitted without collusion or fraud; (3) is
submitted by a person who is legally empowered to bind the Respondent in whose name the proposal is
submitted; (4) is submitted with full understanding of all provisions of the RFSQ; (5) if accepted by the
City, is guaranteed as submitted and with any subsequent Respondent amendments approved by the City
and will be implemented as stated; and (6) the Respondent, if selected by the City, will enter into a
contract consistent with its proposal notwithstanding any subsequently discovered errors therein.
RESPONDENT
CONTACT
ADDRESS
CITY/STATE
ZIP
PHONE
FAX
TAXPAYER I.D. NUMBER
WEB SITE ADDRESS
E-MAIL
TYPE OF ORGANIZATION (check one):
Sole Proprietorship _______Partnership ________Corporation _______ Public Corporation
Respondent acknowledges receipt of the following addenda: #1_______, #2_______, #3_______
Respondent acknowledges it has examined the RFSQ, including all of its requirements, terms, conditions,
and sections. Exceptions to any part of the RFSQ or any attachments or addenda thereto should be clearly
delineated and detailed.
AUTHORIZED SIGNATURE: __________________________________________________________________
TITLE______________________________________________ DATE__________________________________
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