Porter Ridge Middle School Paving

Invitation for Bid
Informal
BID NO. 6-97648065
TITLE: Porter Ridge Middle School Paving
PROCUREMENT
LEAD: Lynn Elms
UCPS Purchasing Department
facilitiesbids@ucps.k12.nc.us
BID/QUOTE SUBMITTAL
Bids will be received no later than: 2:00 PM, local time on Thursday, May 14, 2026
Bid shall be submitted in the manner indicated below: facilitiesbids@ucps.k12.nc.us
PREBID MEETING
Prebid is Non-Mandatory
1:00 PM, local time on Tuesday , May 5, 2026 @ Porter Ridge Middle School, 2827 Ridge Rd., Indian Trail, NC 28079
It is the sole responsibility of the Bidder, Contractor to familiarize themselves to all aspects of this project. Failure to meet
this requirement will not justify a change order.
COMMUNICATION
During the bid process, all communication relating to this bid shall be directed to the Procurement Lead identified above.
Failure to meet the requirement may consider your bid non-responsible.
All questions relating to this project shall be directed to the Procurement Lead identified above in the form of an email no later
than 1:00 pm, Friday, May 8, 2026. Please include the following in the subject line: "Bid# 6-97648065 Questions".
Answers will be provided to all bidders in the form of an addendum which will be posted 2:00 PM Monday, May 11, 2026 on
UCPS website: https://www.ucpsnc.org/about/purchasing-and-contracts and NC State website:
https://evp.nc.gov/solicitations/?status=0
DESCRIPTION OF PROJECT:
Union County Public Schools seeks quotes/informal bids for the above referenced Project.
The Scope of Work is attached as Exhibit 1.
AWARD:
UCPS desires to promptly approve and sign a contract after a decision has been made to award. Company awarded the
contract is expected to promptly sign the contract in the form attached hereto as Exhibit 2. Any requested changes to this
contract form should be provided with your response.
UCPS reserves the right to award this project in a method considered to be most advantageous. This includes the right to
issue single award, multiple awards, or reject all bids. UCPS is not required to award a contract.
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REQUIREMENTS:
HUB PARTICIPATION
Pursuant to North Carolina General Statue G.S. 143-48, it is UCPS policy to encourage and promote the use of small,
minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this RFP will
serve to identify those Vendors that are minority owned or have a strategic plan to support UCPS Historically
Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier
subcontractors. Vendor shall complete Attachment B: HUB Supplemental Vendor Information.
E-VERIFY AND IRAN DIVESTMENT ACT NOTICE
Pursuant to North Carolina law, the successful bidder will be required to comply with the E-Verify requirements set forth
in Article 2 of Chapter 64 of the North Carolina General Statutes and the Iran Divestment Act set forth in N.C.G.S. 147-
86.58
BIDDERS CHECKLIST
o Executed Cost Proposal
o Good Faith Efforts (Affidavit A, B, Identification of Minority Participation Form)
RECOMMENDATION OF AWARD
o Certificate of Insurance (meeting the requirements stated within Exhibit 2)
o Good Faith Efforts (Affidavit C or D)
o 100% Performance and Payment Bond (within 10 days of award).
o E-Verify Affidavit
o Iran Divestment Certificate
No Contract shall be executed, and no work shall commence, until all required documentation has been received and
approved.
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EXHIBIT 1
Scope of Work

Exhibit 1
SCOPE OF WORK
UCPS seeks to contract the repair and refurbishment of the asphalt lot and driveway located at the below listed location to a
professional contractor that is experienced in commercial projects of this type and size. The project areas have been
identified on site maps provided below.
Porter Ridge Middle School
2827 Ridge Rd, Indian Trail, NC 28079
General:
a. Contractor is accountable to provide a turnkey project(s) to UCPS.
b. Contractor shall be responsible for furnishing all materials, equipment, labor, and supervision as necessary to
complete the project.
c. Contractor shall appoint a designated Project Coordinator to the project. S/he will remain the primary point of
contact to UCPS representatives for the duration of the project. If a change in contact is necessary, it shall be
provided in an effective and timely manner to ensure no disruption to the project.
d. Contractor shall have a minimum of five (5) years of successfully completing projects of this type and size.
e. Contractor shall safeguard the project area(s) to ensure the safety and security of UCPS property. Contractor shall
safeguard non-identified surfaces to ensure quality workmanship.
f. Contractor shall identify and seek approval from UCPS prior to any award to a subcontracted service.
g. Contractor shall ensure his/her employees follow established UCBOE policy such as but not limited to the Jessica
Lunsford Act, Tobacco Free Policy, etc.
New Parking Lot:
a. Standard Lot: Parking area will be designed for common traffic with a minimum of 6-inch ABC stone base, compacted
to 95% minimum density, 3-inch Type I 19.0 B and a minimum of 2-inch RS 9.5C asphalt mix.
b. Heavy Duty Vehicle Lot: Parking areas designed for larger vehicle traffic (buses, delivery trucks, waste/recycling
trucks, etc.) will contain a minimum of 8-inch ABC stone base, compact to 95% minimum density, 3-inch of Type I
19.0 B and a minimum of 2-inch RS B asphalt mix
Resurface:
a. Areas will be milled at all curbs, ramps, and all other joints to a depth of 2 inches.
b. Areas will be resurfaced with a minimum of 2 inches of Type RS 9.5C Asphalt Mix
c. Areas that contain damaged sub-base resulting in issues such as but not limited to potholes, alligator cracks,
pavement depression, rutting, pavement slippage cracks and/or corrugation are to be repaired by undercutting the
sub-base and reinstalling, as needed, to obtain 95% minimum density.
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d. Patches/Repairs: UCPS will attempt to identify areas requiring repair. However, it is the responsibility of the
contractor to provide appropriate repairs necessary to meet the minimum expectations of reconstruction.
Reconstruction
a. Removal of pavement overlay and subgrade layer until suitable soil is identified.
b. Standard Lot: 6-inch ABC stone base, compacted to 95% minimum density, 3-inch Type I 19.0 B and a minimum of 2-
inch RS 9.5C asphalt mix.
c. Heavy Duty Vehicle Lot: 8-inch of ABC stone base, 3-inch Type I 19.0 B asphalt, and 2-inch Type RS 9.5C asphalt mix.
Service Drives
a. Service drives, Heavy Duty Lot, will have a minimum of 8-inch ABC stone base, compacted to 95% minimum density,
3-inch Type I 19.0 B, and a minimum of 2-inch Type RS 9.5C asphalt mix.
Drainage:
a. All connections from existing surfaces to newly surfaced areas shall be smooth and formed to provide positive
drainage based on the surfacing type.
b. UCPS will not accept completion of a resurfacing project where water ponding is observed or created by the
contractor within the course and scope of the project.
Curb Opening Inlets:
a. All curb opening inlets shall be provided with the appropriate adaptation to the curb.
Striping/Restriping:
a. Areas shall match new or existing layout and include parking stalls, ADA parking stalls, access aisles/routes,
directional markings, traffic lanes, stop bars, concrete stops, fire lanes, and and/all other existing entrance, drive or
parking lot markings.
b. Painting over and/or block out painting of existing pavement markings is not permitted.
c. Materials: Sherwin Williams Hotline Fast Dry Latex Traffic Marking Paint TM2152 White TTP-1952D, TM2153 LF Yellow
TTP-1952D, and TM2133 Blue.
Service Drives:
a. Heavy Duty: Contractor shall construct all service drives with a minimum of 8-inch ABC stone base, compacted to
95% minimum density, 3-inch Type I 19.0 B, and a minimum of 2-inch Type RS 9.5C asphalt mix.
Speed Bumps:
a. All asphalt/rubber speed bumps are to be removed and replaced by Contractor. Where present, rubber speed bumps
are to be replaced with asphalt speed bumps.
b. Speed bumps are to be the same width as the drive and approximately 2-1/2 inches in height.
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Parking Curbs (Parking Block):
a. Parking Curbs shall be a minimum of 5,000 PSI, sized as needed per parking space, and formed with a sloped design.
b. If parking curbs are removed during resurfacing or reconstruction, they shall be replaced with new products.
c. Parking curbs shall be neutral in color and shall be installed according to the manufacturer's recommendation.
Cleanup:
a. Contractor shall return campus and/or building to owner in a clean and orderly fashion.
b. Contractor will properly dispose of all materials, tools, debris offsite. Contractor is not permitted to utilize UCPS
dumpsters for the disposal of project waste.
c. Contractor will address the cleanliness of the work site daily through the removal of materials, tools, waste debris. If
contractor requires onsite storage for the duration of the project, he/she shall make arrangements with the UCPS
representative prior to materials being stored onsite.
Schedule and Warranty:
a. Contractor will work with UCPS representative to establish a schedule meeting the owners timeline. Contractor shall
work diligently to meet established deadlines to minimize disruptions to the workplace.
b. Contractor and UCPS representative will determine day of the week and working hours during the preconstruction
meeting.
c. Contractor shall provide a one (1) year warranty from the date of final acceptance for workmanship, materials, and
latent defects.
d. During the warranty period, contractor shall promptly address the entire area that is damaged at no cost to UCPS.
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Work Area:
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EXHIBIT 2
CONTRACT DRAFT

Contract #:
CONTRACT FOR SERVICES
(CONTRACT FOR SERVICES AND/OR GOODS UNDER $500,000)
This Contract for Services ("Contract") is made and entered into [Date] between The Union County Board of Education,
with a mailing address of 400 North Church Street, Monroe, North Carolina 28112 ("UCBOE") and [Vendor Name]
("Vendor" or "Contractor" or "Service Provider").
For and in consideration of the mutual promises set forth in this Contract, the parties do mutually agree as follows:
1. Obligations of Vendor. The Vendor agrees to provide the services, goods, materials, equipment, and/or software
(the "Services" and/or "Goods," as appropriate) to fully, timely and properly complete [Project Name] as more
particularly described in the Scope of Work document attached hereto and incorporated herein by reference as
Exhibit 1.
[If master work order contract, then insert: Individual tasks will be assigned in writing on a project by project basis
by an authorized representative of UCBOE. Such writing shall be in the form of a standard UCBOE purchase order
("Purchase Order"), such Purchase Order to specify the specific Services and/or Goods desired by UCBOE; the dates,
times and locations that the Vendor shall provide the requested Services and/or Goods; and the compensation that
the Vendor will be paid for providing the requested Services and/or Goods. The Vendor will be deemed to have
accepted a Purchase Order and be obligated to provide the Services and/or Goods outlined in the Purchase Order
in accordance with the price and other terms of the Purchase Order, and the terms and conditions hereof, unless
within 24 hours after the Vendor's receipt of a Purchase Order, the Vendor notifies the Project Coordinator (as
hereinafter defined) in writing that it does not accept the Purchase Order and will not provide the requested
Services and/or Goods.]
[If construction contract and if applicable, insert: For construction Contracts, this Contract incorporates by
reference the construction design drawings, plans and specifications, described as follows, which will govern
the Services and/or Goods to be provided by the Vendor: [Reference Plans, if any.]]
[If construction contract and if applicable, insert: The UCBOE and Vendor recognize that time is of the essence
to this Agreement and that the UCBOE will suffer financial loss if the work is not completed within the times
specified herein. Both parties also recognize the delays, difficulties and expense involved in proving, in a legal
or arbitration proceeding, the actual loss suffered by the UCBOE if the Work is not completed on time.
Accordingly, in lieu of requiring such proof, the UCBOE and Vendor agree that as liquidated damages for delay
(but not as penalty) the Vendor shall pay to the UCBOE for each day in excess of the term allowed for
completion of the Work, the sum of $100 as liquidated damages.
The term of this Contract shall be [Term of Contract].
This Contract does not grant the Vendor the right or the exclusive right to provide specified Services and/or Goods
to UCBOE. Similar Services and/or Goods may be obtained from sources other than the Vendor (or not at all) at the
discretion of UCBOE.
The Vendor shall begin work immediately upon issuance of a written notice to proceed. The Vendor agrees to
perform the Services and supply the Goods or in a timely, complete, and professional manner and in accordance
with the terms and conditions of this Contract. Furthermore, the Vendor represents and warrants that (i) it is duly
qualified and, if required by law, licensed to provide the Services and/or Goods; (ii) it will provide the Services
and/or Goods in a manner consistent with the level of care and skill ordinarily exercised by contractors providing
similar Services and/or Goods under similar conditions; (iii) it possesses sufficient experience, personnel, and
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resources to provide the Services and/or Goods; (iv) it shall provide the Services and/or Goods in compliance with
applicable laws, statutes, ordinances, codes, orders, rules and regulations; and (v) its reports, if any, shall be
complete, accurate, and unambiguous.
2. Obligations of UCBOE. UCBOE hereby agrees to pay to the Vendor for the faithful performance of this Contract,
and the Vendor hereby agrees to provide all of the Services and/or Goods, for the sum not to exceed [Contract
Price] ("Contract Price") subject to adjustments as provided for in the Contract Documents:
Budget Account No.:
(i) Vendor's Fee $
(ii) Taxes $
(iii) Travel/Lodging/Food Not to Exceed $
(iv) Other $
(v) Total Not to Exceed
[If multi-year: The parties acknowledge that UCBOE operates on a July 1-June 30 fiscal year and that operating
funds are made available to UCBOE on a year to year basis. Accordingly, see Section 27 of Article I of the
Standard Terms and Conditions for All Contracts. The mechanism by which UCBOE shall confirm that funding
is available will be issuance of standard UCBOE purchase orders (each, a "Purchase Order") from time-to-time.
The initial Purchase Order for services is expected to be issued on or about [DATE] and will reflect the amount
of the authorization for the Services for [Described initial scope] in the amount of [Dollar Amount]. Thereafter,
on an as-needed basis as determined by UCBOE, UCBOE may amend existing Purchase Orders from time to
time or issue a new Purchase Order (e.g. at the start of each new fiscal year).]
[If master contract: A separate Purchase Order shall be issued for each assignment and the total amount due
to the Vendor for a particular work assignment shall not exceed the amount shown in the Purchase Order for
that assignment.]
3. Project Coordinator. [Primary Contact for UCBOE] is designated as the Project Coordinator for UCBOE. The Project
Coordinator shall be UCBOE's representative in connection with the Vendor's performance under this Contract.
UCBOE has complete discretion in replacing the Project Coordinator with another person of its choosing.
4. Vendor Supervisor. [Primary Contact for Vendor] is designated as the Vendor Supervisor for the Vendor. The
Vendor Supervisor is fully authorized to act on behalf of the Vendor in connection with this Contract.
5. Terms and Methods of Payment. UCBOE will make payment after invoices are approved on a net 30-day basis.
UCBOE will not pay for services or materials in advance without the prior approval of the Finance Officer. Vendor
to submit invoices on the following schedule: [Invoice Schedule].
6. Standard Terms and Conditions: Vendor agrees to the Standard Terms and Conditions set forth as Attachment A
attached hereto and incorporated herein by reference.
7. Counterpart Execution. This Contract may be executed and recorded in two or more counterparts, each of which
shall be deemed an original and all of which, when taken together, shall constitute one and the same instrument.
Each party shall be entitled to rely upon executed copies of this Contract transmitted by facsimile or electronic
"PDF" to the same and full extent as the originals.
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