Parking Deck Sweeping Services

Location:	North Carolina
Posted:	May 1, 2026
Due:	May 22, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services Y - Construction of Structures and Facilities
Solicitation No:	63-KGS1166518
Publication URL:	To access bid details, please log in.

Solicitation Number:	63-KGS1166518
Project Title:	Parking Deck Sweeping Services
Description:	North Carolina State University, hereinafter referred to as "University," is seeking bids from qualified and experienced Contractors, hereinafter referred to as "Contractor" or "Vendor," to provide comprehensive mechanical sweeping and debris removal services for twelve (12) multi-level parking decks managed by NC State Transportation. The intent of this Invitation for Bid (IFB) is to establish a term contract for the maintenance of a clean, safe, and compliant environment pursuant to University safety standards and state environmental regulations.
Opening Date:	5/22/2026 2:00 PM
Posted Date:	5/2/2026
Status:	Open
Department:	NORTH CAROLINA STATE UNIVERSITY


Solicitation Number * 63-KGS1166518	Department NORTH CAROLINA STATE UNIVERSITY	Status Reason Open
Opening Date 2026-05-22T14:00:00.0000000	Posted Date * 2026-05-01T19:53:26.0000000Z	Primary Commodity Code Refuse collection and disposal
Mandatory Conference/Site Visit — —	Special Instructions Questions Due Date & Time: 5/12/2026, 5:00 PM; County, Wake	Solicitation Type * Select RFP IFB RFI
Owner Jessica Bowley
Description North Carolina State University, hereinafter referred to as "University," is seeking bids from qualified and experienced Contractors, hereinafter referred to as "Contractor" or "Vendor," to provide comprehensive mechanical sweeping and debris removal services for twelve (12) multi-level parking decks managed by NC State Transportation. The intent of this Invitation for Bid (IFB) is to establish a term contract for the maintenance of a clean, safe, and compliant environment pursuant to University safety standards and state environmental regulations.

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Raleigh, North Carolina

Invitation for Bids (IFB)

#63-KGS1166518 - Parking Deck Sweeping Services

For internal administrative processing, including tabulation of bids for posting to Bonfire and the

State of North Carolina Electronic Vendor Portal (eVP), please provide your company’s Federal

Employer Identification Number or alternate identification number (e.g. Social Security Number).

We HIGHLY recommend you register in order to see bid tabulations and award results. Pursuant

to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will

be removed and shredded, or otherwise kept confidential, before the procurement file is

available for public inspection.

THIS PAGE IS TO BE COMPLETED AND INCLUDED WITH

YOUR BID. FAILURE TO DO SO MAY SUBJECT YOUR BID

TO REJECTION.

Federal ID

Number or Social

Security Number:

SUPPLIER NAME:

DATE:

GENERAL INFORMATION ON SUBMITTING BIDS

1. EXCEPTIONS: All bids are subject to the terms and conditions outlined herein. All

responses shall be controlled by such terms and conditions and the submission of other terms

and conditions, price lists, catalogs, and/or other documents as part of an offeror's response

will be waived and have no effect either on this Invitation for Bids or on any contract that may

be awarded resulting from this solicitation. Offeror specifically agrees to the conditions set

forth in the above paragraph by signature to the bid.

2. BID SUBMITTAL: NC State University uses a third-party eProcurement strategic sourcing

provider, Bonfire, for accepting and evaluating bids digitally. All bids must be received by the

issuing agency not later than the date and time listed on the cover sheet of this bid. Bids shall

be uploaded to:

https://ncsu.bonfirehub.com/opportunities/230262

Invitation for Bids (IFB) documents are advertised on the State of North Carolina Electronic

Vendor Portal System ( eVP ) and Bonfire . An addendum to this IFB may be issued. If required,

any subsequent addenda must be signed and submitted with the bid upload. It is the

vendor’s responsibility to verify that all applicable addenda are submitted as required.

For support or technical questions related to your submission, please contact Bonfire at

support.bonfire@eunasolutions.com or visit their help forum at

https://help.eunasolutions.com/hc/en-us/

3. BONFIRE REQUESTED DOCUMENTATION & INFORMATION: Elaborate bids in the form

of brochures or other presentations beyond that necessary to present a complete and

effective bid are not desired. In an effort to support the sustainability efforts of the State of

North Carolina we are receiving bids via electronic submission.

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Uploading large documents may take significant time, depending on the size of the file(s) and

your Internet connection speed. Please do not embed any documents within your uploaded

files, as they will not be accessible or evaluated. Minimum system requirements: Microsoft

Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must

be enabled.

Name

Completed NC State University IFB

Document

Technical and Experience Narrative

Section 7 Cost Sheet (BT-29AI)

ACORD Certificate of Insurance

File Type

PDF

BidTable:

Excel (.xlsx)

PDF

# of Files

Multiple

Requirement

Required

Multiple

Required

Multiple

Required

All documents required to complete your submission must be downloaded from the supporting

documentation and/or requested information sections of Bonfire. You will receive an email

confirmation receipt with a unique confirmation number once you finalize your submission.

Each item of Requested Information will only be visible to NC State University after the

Closing Time.

4. ORAL PRESENTATIONS: During the evaluation and at their option, the evaluators may

request oral presentations from any or all offerors for the purpose of clarification or to amplify

the materials presented in any part of the bid. However, offerors are cautioned that the

evaluators are not required to request clarification; therefore, all bids should be complete and

reflect the most favorable terms available from the offeror.

5. BID EVALUATION: Bids will be evaluated as outlined herein. The award of a contract to one

offeror does not mean that the other bids lacked merit, but that, all factors considered, the

selected bid was deemed to provide the best value to the University, and/or the State.

6. COMMENCEMENT OF SERVICES: After bids are evaluated, and an offer is made,

accepted and approved by appropriate authorities, the University will issue a purchase order,

a contract or a letter of agreement as an indicator to commence services.

7. REQUEST FOR OFFERS: Offerors are cautioned that this is a request for offers, not a

request to contract and the University/State reserves the unqualified right to reject any and all

offers when such rejection is deemed to be in the best interest of the University or State.

8. ORAL EXPLANATIONS: The University shall not be bound by oral explanations or

instructions given at any time during the competitive process or after award.

9. REFERENCE TO OTHER DATA: Only information which is received in response to this IFB

will be evaluated; reference to information previously submitted shall not be evaluated.

10. COST FOR BID PREPARATION: Any costs incurred by offerors in preparing or submitting

offers are the offerors' sole responsibility; the University will not reimburse any offeror for any

costs incurred prior to award.

11. TIME FOR ACCEPTANCE: Each bid shall state that it is a firm offer which may be accepted

within a period of forty-five (45) days from the bid opening. Although the contract is expected

to be awarded prior to that time, the 45-day period is requested to allow for unforeseen delays.

12. TITLES: Titles and headings in this IFB and any subsequent contract are for convenience only

and shall have no binding force or effect.

13. CONFIDENTIALITY OF BIDS: In submitting its bid the offeror agrees not to discuss or

otherwise reveal the contents of the bid to any source outside of the using or issuing agency,

government or private, until after the award of the contract. Offerors not in compliance with this

provision may be disqualified, at the option of the State, from contract award. Only discussions

authorized by the University are exempt from this provision.

14. RIGHT TO SUBMITTED MATERIAL: All responses, inquiries, or correspondence relating to or

in reference to the IFB, and all other reports, charts, displays, schedules, exhibits, and other

documentation submitted by the offerors shall become the property of the State when received.

15. OFFEROR’S REPRESENTATIVE: Each offeror shall submit with its bid the name, address,

and telephone number of the person(s) with authority to bind the firm and answer questions or

provide clarification concerning the firm's bid.

16. PROPRIETARY INFORMATION: To the extent permitted by N.C.G.S. §132-1.3 trade secrets

which the Contractor does not wish disclosed other than to personnel involved in the evaluation

or contract administration will be kept confidential identified as follows: Each page shall be

identified in boldface at the top and bottom as "CONFIDENTIAL". Any section of the bid which

is to remain confidential shall also be so marked in boldface on the title page of that section.

Cost information is not confidential. In spite of what is labeled as confidential, the

determination as to whether or not it is shall be determined by North Carolina law.

17. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to N.C.G.S. §143-48 and

Executive Order #150, the University invites and encourages participation in this procurement

process by businesses owned by minorities, women, disabled, disabled business enterprises

and non-profit work centers for the blind and severely disabled.

18. PROTEST PROCEDURES: A party wanting to protest a contract award pursuant to this

solicitation must submit a written request to the Director of Purchasing, North Carolina State

University, Purchasing Department, Campus Box 7212, Raleigh, NC 27695-7212. This request

must be received in the University Purchasing Department within thirty (30) consecutive

calendar days from the date of the contract award, and must contain specific sound reasons

and any supporting documentation for the protest. NOTE: Contract award notices are sent only

to those actually awarded contracts, and not to every person or firm responding to this

solicitation. Offerors may call the purchaser listed on the first page of this document to obtain a

verbal status of contract award. All protests will be handled pursuant to the North Carolina

Administrative Code, Title 1, Department of Administration, Chapter 5, Purchase and Contract,

Section 5B.1519.

19. CONTRACTOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: Contractor

Link NC allows Contractors to electronically register free with the State to receive electronic

notification of current procurement opportunities for goods and services available on the

Electronic Vendor Portal System. Online registration and other purchasing information are

available on the web site: http://www.state.nc.us/pandc/.

20. RECIPROCAL PREFERENCE: N.C.G.S. §143-59 establishes a reciprocal preference law to

discourage other states from applying in-state preferences against North Carolina’s resident

offerors. The “Principal Place of Business” is defined as the principal place from which the

trade or business of the offeror is directed or managed.

21. ENTERPRISE-LEVEL IT SYSTEMS OR TECHNOLOGIES: The University is committed to

promote and integrate universal IT accessibility in the delivery of its resources and to develop

innovative solutions to accessibility challenges for students, faculty and staff. Contractors shall:

a. Assure all features, components and subsystems of the software or IT System

contained on this IFB fully comply with Section 508 of the Rehabilitation Act of 1973,

as amended (29 U.S.C.794d), (http://www.section508.gov);

Detail why any feature, component or sub-system contained in this IFB does not fully

comply with Section 508, and the way in which the proposed product is out of

compliance;

b. If the Voluntary Product Accessibility Templates (VPAT)

(https://www.itic.org/policy/accessibility/vpat) are used, they must include compliance

checklists for:

1. Technical Standards;

2. Function and Performance Criteria; and

3. Documentation and Support

c. The product offered in response to this IFB is subject to an accessibility

evaluation by the University.

INVITATION FOR BIDS (IFB)

IFB # 63-KGS1166518

TITLE:

USING DEPARTMENT:

ISSUE DATE:

DUE DATE:

ISSUING AGENCY:

Parking Deck Sweeping Services

Transportation

May 1, 2026

2:00 p.m., Friday, May 22, 2026

NC State University

Procurement Services Department

Campus Box 7212

Raleigh, NC 27695

Proposals subject to the conditions made a part hereof will be accepted until 2:00 p.m., Friday,

May 22, 2026 for furnishing services described herein.

Bids must be submitted electronically at:

https://ncsu.bonfirehub.com/opportunities/230262

Upload scanned pages from this IFB document included with your bid response where indicated

on the Bonfire website.

Direct all inquiries (via email) concerning this IFB to:

Kristen Shelton, CPPB

NC State University

Procurement Services

Department

Email: kgshelto@ncsu.edu

NOTE: Questions concerning the IFB requirements must be submitted in writing via email to

kgshelto@ncsu.edu, Subject Line: IFB #63-KGS1166518 - Questions, no later than 5:00 p.m on Tuesday, May

12, 2025. Questions will be answered in the form of an addendum to this RFP. No other contact with university

representatives regarding this RFP is allowed during the proposal process. Attempts to obtain information directly

from university personnel, or by any other means, may subject your proposal response to rejection. Please use

the following template to submit your questions:

Reference

Supplier Question

RFP Section, Page Number

Supplier question …?

Insert rows as needed

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Parking Deck Sweeping Services

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See also