Invitation for Bid: Crown Coliseum Netting System

CUMBERLAND
COUNTY

NORTH CAROLINA

Crown Coliseum

Cumberland County

INVITATION FOR BID
CROWN COLISEUM NETTING SYSTEM

Date of Issue: May 1, 2026
Questions Due Date: May 6, 2026

Bid Due Date: May 8, 2026

Direct all inquiries concerning this IFB to:
Amanda Lee, PE
General Manager for Natural Resources
Email: alee@cumberlandcountync.gov

Phone: 910-438-4041

Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.

Table of Contents
1.0 PURPOSE AND BACKGROUND.........cccccssssssssssesenensecssessennasesssenrenressnenensaesessensenserensannenensaey 3
2.0 BID INSTRUCTIONS & REQUIREMENTS .......cccssssesssserensrsceeseecsesrensnnansnensenserssensenseesenenenees 3

21 INVITATION FOR BID DOCUMENT.
2.2. BID SUBMITTAL.........

2.3. BID QUESTIONG.........

2.4 MANDATORY PRE-BID CONFERENCE ..

2.6 IFB TERMS & CONDITIONS. .......cccccsssssssessesssesnssesennsenerersnesssersneneneneesereneceeaeeusanuatenaeenenectse 7
3.0 NOTICES TO BIDDER....ccssssssessesseecssecsseessessncseenenesenentsensnessecnennecienesesenerneneceneracenecsnnseressnaesnevans 7
3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY ......--:-csssesessesereressenessensanereneee 7
3.2 BID COMPLIANCE.......sscsssesescsescsssnsssnsesesesesnsnacanensnsnenensssnesenssesaversnnenssasaeauansaenonsrasacoaseneneanenas 8
3.3 BID EVALUATION PROCESS ......csessscssseessestsssesseneessesneenseanerenenarereneeesesesasensenazeensesenseansesesens 8
3.4. METHOD OF AWARD........ccccssescsssesessessseesensneeenenensenscataesensananannaseseacanenenennsevessnecenreenensenseraneene 8
4.0 SCOPE OF WORK & CONTRACTOR'S BID CONTENT REQUIREMENTS.........:sssssssssessseesees 8

41 SCOPE OF WORK
A. OBJECTIVES ....scesecnerenes
B. TASKS
4.2 CONTRACTOR'S BID REQUIREMENTS......c:sssecscscssssseersssserssecsneatsnusnensneaseasersnescsnnanenseeennes 9

5.0
5.1 TRAN DIVESTMENT ACT. ou. esccsssessesessersecsscecsessasesnsnsenenenrsassansnnenssneneneeascanenentecaversessenensenses 10
5.2 E-VERIFY
5.3 DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL w..scsssseerscscesecsensnnensnneeseeee 10

5.4 CONTRACT CHANGES
5.5 CONTRACT TERM
5.6 PRICING...

5.7 ADDITIONAL QUANTITIES The COUNTY reserves the right to purchase additional quantities of
materials specified herein during the period of firm pricing. Any purchase of materials at established prices
after the period of firm pricing will be subject to CONTRACTOR'S acceptance, ..s.sssseessseeseesersesessetses 11

5.8 INVOICES
5.9 APPROPRIATION OF FUND
5.10 FINANCIAL STABILITY
5.11 INSURANCES ..ecscessesesenensneenrenensessanserecnsesnncaeasereesensanscansesncsrsenensueneansnsenanaananserapegnenensanegne cites 11

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5.12 GENERAL INDEMNITY ......ccsscsssseecesssscssenensersenscasacnnsnsasansecaseressnensuseecuauneanesnecsersnnsnennenennene(R) 1

5.13. ENTIRE CONTRACT
5.14. CONTRACT CANCELLATION
5.15 LAWS AND ORDINANCES

5.16 COMPLIANCE WITH LAWS 12
5.17 CONTRACTOR REPRESENTATIONS .....ccccsceessscenesseneneensenensnensneneneennereneeasensneeneecensecananinas 12
ATTACHMENT A: INSTRUCTIONS TO BIDDERS. ...........cssscsssssssessserssneenenecensnasteneneneseenenenaneenanes 14
ATTACHMENT B: EXECUTION OF BID........ccsscsssssssesseeneesseeereeneeeneseennananneansersesnesenensneseneneaeenss 16
ATTACHMENT C: BID COST ......ccsssecesesesssseterenessrseneenenerensseeensnesassesuneesenanananeccrsensncanaranseraensesranes 17
ATTACHMENT D: CERTIFICATION OF FINANCIAL CONDITION .......cscccecseeessceseeteesnnessertssnennans 18

ATTACHMENT E - TECHNICAL MEMORANDUM.

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Crown Coliseum Netting Materials

1.0 PURPOSE AND BACKGROUND

2.0 BID INSTRUCTIONS & REQUIREMENTS

2.1. INVITATION FOR BID DOCUMENT

The IFB is comprised of the base IFB document, any attachments, and any addenda released before contract award. All
attachments and addenda released for this IFB in advance of any contract award are incorporated herein by reference.
By submitting a bid, the bidder agrees to meet all stated requirements in this section as well as any other specifications,
requirements and terms and conditions stated in this IFB. If a bidder is unclear about a requirement or specification or
believes a change to a requirement would allow for the County to receive a better bid, the bidder is urged and cautioned
to submit these items in the form of a question during the question and answer period in accordance with Section 2.3.

Bidders shall populate all attachments of this [FB that require the bidder to provide information and include an authorized
signature where requested. Failure to include required documents and/or signatures, where requested, will result in
rejection of submitted bids.

1. Bid Security

a. Each Bid must be accompanied by a certified check or a Bid Bond by an acceptable surety company of
not less than five percent (5%) of the base bid, made payable to the Owner as a Bid guarantee.

b, The bid security of the apparent successful bidder will be retained until owner awards the contract to such
bidder, and such Bidder has signed the Contract, furnished the required contract security, and met the other
conditions of the Notice of Award, whereupon the successful bidder's bid security will be released.

c. Ifthe successful bidder fails to sign and deliver the Contract and furnish the required contract security within
15 days of Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and
the bid security of that Bidder will be forfeited.

d. Upon successful bidder's default:

1.

When the bid security is a penal sum bid bond, the entire penal sum amount of the bid bond
will be forfeit and due owner.
When the bid security is a damages form of bid bond, to the extent of owner's damages will be
forfeit and due Owner.
Ifa type of bid security other than a bid bond is allowed and is furnished, the amount that will
be forfeit and due Owner will be the same as for the form of bid bond included in the bidding
documents. Owner will notify the defaulting Bidder in writing of the annulment and the
amount of the forfeiture, with documentation of the amount forfeited.
Such forfeiture will be Owner's exclusive remedy if Bidder defaults.
The bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of seven days after the Effective Date of
the Contract or 91 days after the Bid opening, whereupon bid security furnished by such
Bidders will be released.
Bid security of other bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within seven days after the bid opening.
Release of Bid Security: Owner may release any bidder's bid security by returning such bid
security to the associated bidder. When bid security is in the form of a bid bond, Owner may
dispose of or destroy the bid bond and so advice the associated Bidder in writing that the bid
bond has been released.

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2. Performance and Payment Bonds

A Performance and Payment Bond will be required for the successful Bidder in the amount of one
hundred percent (100%) of the Contract price, conditioned upon the faithful performance of the
Contract, payment of all persons supplying labor of furnishing materials, and payment of all liabilities
incurred in connection with the scope of work.

Contractor shall furnish a performance bond and a payment bond, each in an amount at least equal to the
Contract Price, as security for the faithful performance and payment of Contractor's obligations under the
Contract. These bonds must remain in effect until one year after the date when final payment becomes due.

All bonds must be in the form included in the Bidding Documents or otherwise specified by Owner prior to
execution of the Contract, except as provided otherwise by Laws or Regulations, and must be issued and
signed by a surety named in "Companies Holding Certificates of Authority as Acceptable Sureties on Federal
Bonds and as Acceptable Reinsuring Companies" as published in Department Circular 570 (as amended and
supplemented) by the Bureau of the Fiscal Service, U.S. Department of the Treasury. A bond signed by an
agent or attorney-in-fact must be accompanied by a certified copy of that individual's authority to bind the
surety. The evidence of authority must show that it is effective on the date the agent or attorney-in-fact signed
the accompanying bond.

Contractor shall obtain the required bonds from surety companies that are duly licensed or authorized, in the
state or jurisdiction in which the Project is located, to issue bonds in the required amounts.

If the surety on a bond furnished by Contractor is declared bankrupt or becomes insolvent, or the surety
ceases to meet the requirements above, then Contractor shall promptly notify Owner in writing and shall,
within 20 days after the event giving rise to such notification, provide another bond and surety, both of which
must comply with the bond and surety requirements above. If Contractor has failed to obtain a required bond,
Owner may exclude the Contractor from the Site and exercise Owner's termination rights.

Upon request to Owner from any Subcontractor, Supplier, or other person or entity claiming to have furnished
labor, services, materials, or equipment used in the performance of the Work, Owner shall provide a copy of
the payment bond to such person or entity.

Upon request to Contractor from any Subcontractor, Supplier, or other person or entity claiming to have
furnished labor, services, materials, or equipment used in the performance of the Work, Contractor shail
provide a copy of the payment bond to such person or entity.

3. Minority Business Enterprise (MBE) Participation

a.

The Owner prohibits discrimination in any manner on the basis of race, color, creed, national origin,
sex, age, handicap, or sexual orientation and will pursue an affirmative policy of fostering, promoting,
and conduction business with women and minority-owned business enterprises. The Owner has
adopted a goal of 15% for participation by minority businesses where the project cost is three hundred
thousand dollars ($300,000) or more.
Definition of Minority Business:

i. The term "minority business" means a business:

ii. In which at least fifty-one percent (51%) is owned by one or more minority persons or socially
and economically disadvantaged individuals, or in the case of a corporation, in which at least
fifty-one percent (51%) of the stock is owned by one or more minority persons or socially and
economically disadvantaged individuals; and

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Crown Coliseum Netting Materials

iii. Of which the management and daily business operations are controlled by one or more of the
minority persons or socially and economically disadvantaged individuals who own it.
iv. The term "minority person" means a person who is a citizen or lawful permanent resident of
the United States and who is:
1. Black, that is, a person having origins in any of the black racial groups in Africa;
2. Hispanic, that is, a person of Spanish or Portuguese culture with origins in Mexico,
South or Central America, or the Caribbean Islands, regardless of race;
3. Asian American, that is, a person having origins in any of the original peoples of the
Far East, Southeast Asia and Asia, the Indian subcontinent, or the Pacific Islands;
4. American Indian, that is, a person having origins in any of the original Indian peoples
of North America; or
5. Female.

c. The term "socially and economically disadvantaged individual" means the same as defined in 15
USC. 637.

d. The Recipient and Bidders shall make a good faith effort to assure that MBE's and WBE's are
utilized, when possible, as sources of goods and services. The good faith effort must include the
following affirmative steps: (a) including small, minority, and women's businesses on solicitation
lists; (b) assuring that small, minority , and women's businesses are solicited whenever they are
potential sources; (c) dividing total requirements, when economically feasible, into small tasks or
quantities to permit maximum participation by small, minority, and women's businesses; (d)
establishing delivery schedules; and (e) using the services of the Small Business Administration and
the Minority Business Development Agency of the U.S. Department of Commerce. Please note that
the solicitation efforts should include documentable follow up phone calls.

e. Information regarding minority and women-owned businesses/contractors can be obtained from the
following:

Office for Historically Underutilized Businesses
1336 Mail Service Center
Raleigh, NC 27699-1336

Phone: (919) 807-2330
Fax: (919) 807-2335
www.doa.ne.gov/hub

4. Allcontractors must have a proper license as required under state laws governing their respective trades. Chapter
87, Article 1, General Stations will be observed in awarding contracts.

2.2. BID SUBMITTAL

Bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the
address indicated in the table below.

ailing dress for delivery :
ia US Postal Service a8 . delivery, overnight, or any other

r method (special
BID TITLE: : | BID TITLE:
|
/

Crown Coliseum Netting System Crown Coliseum Netting System

Attn; Amanda Lee, PE Attn: Amanda Lee, PE
__ 698 Ann Street ee 698 Ann Street

|
Cumberland County Solid Waste Cumberland County Solid Waste |

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Crown Coliseum Netting Materials
| Fayetteville, NC 28301 ~~ T ~~ Fayetteville, NC 28301 |

IMPORTANT NOTE: All bids shall be physically delivered to the office address listed above on or before 3:00 pin
on May 8, 2026 regardless of the method of delivery. All risk of late arrival due to unanticipated delay-whether
delivered by hand, U.S. Postal Service, courier or other delivery service is entirely on the bidder. It_is the sole
responsibility of the bidder to have the bid to the County department specified by the specified time and date of opening.
Any bid received after the bid submission deadline will be rejected. Public bid opening will be held at 3:00 pm,
Cumberland County Solid Waste, at 698 Ann Street, Fayetteville, NC 28301.

Submit your bid in a sealed package. Clearly mark each package with: (1) Contractor name; (2) Crown Coliseum Netting
System; and (3) the due date. Address the package(s) for delivery as shown in the table above. Bids will be subject to
rejection unless submitted with the information above included on the outside of the sealed bid package.

All bid addendums and/or corrections will be posted on the Cumberland County Bidder Self Service site
https://ccmunis.co.cumberland.nc.us/vss/Bidders/V Bids/Default.aspx . Bidders who submit a notice of intent to bid to
alee@cumberlandcountync.gov will receive addendums by email.

2.3. BID QUESTIONS

Written questions shall be e-mailed to alee@cumberlandcounty ne.gov by May 6, 2026 at 5:00 pm. Bidders should enter
"JFB Crown Coliseum Netting System Questions" as the subject for the e-mail. Questions will not be answered by phone.
Question submittals should include a reference to the applicable IFB section.

Questions received prior to the submission deadline date, the County's response, and any additional terms deemed
necessary by the County will be posted in the form of an addendum to the Cumberland County Bidder Self Service Site,
https://cemunis.co.cumberland.ne.us/vss/Bidders/defaultaspx and shall become an Addendum to this IFB. Bidders
who submit an intent to bid will receive addendums by e-mail. Bidders shall rely only on written material contained
in an Addendum to this IFB, Bidders should not contact any other County employees, besides those listed above,
during the bid process. Bidders who contact any other County employees may be disqualified.

Any questions considered minute in nature or that point to an error in the IFB or that the County determines will produce
information required in order for all bidders to submit a responsible bid, may be answered at the County's discretion
after the specified date and time. Such questions that are received after the deadline are not guaranteed to be answered
and if the questions qualify as "minute in nature" shall be determined at the sole discretion of the County.

2.4 MANDATORY PRE-BID CONFERENCE
Mandatory Pre-Bid Conference

Date: May 5, 2026
Time: 11 AM Eastern Time
Contact #: 919-795-3855

Instructions: It shall be MANDATORY that each bidder representative be present for a pre-bid site visit on May 5,

2026. Attendees must meet promptly at 11 am Eastern Time af Crown Complex Ballroom. All attendees must sign in

upon arrival. BIDDERS WHO ARRIVE LATER THAN 15 MINUTES AFTER THE SPECIFIED TIME WILL NOT

BE ALLOWED TO SIGN IN, PARTICIPATE IN THE SITE VISIT, NOR SHALL THEIR BID BE CONSIDERED.
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Crown Coliseum Netting Materials

Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and
circumstances allow.

The purpose of this visit is for all prospective bidders to apprise themselves with the conditions and requirements which
will affect the performance of the work called for by this Invitation for Bid. Bidders must stay for the duration of the site
visit.

Bidders are cautioned that any information released to attendees during the site visit, other than that involving the
physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this
Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid.

2.6 IFB TERMS & CONDITIONS

It shall be the bidder's responsibility to read the instructions, the County's terms and conditions, all relevant exhibits and
attachments, and any other components made a part of this IFB, and comply with all requirements and specifications
herein. Bidders also are responsible for obtaining and complying with all Addenda and other changes that may be issued
in connection with this IFB.

Questions, issues, or exceptions regarding any term, condition, or other component within this IFB, must be submitted
as questions in accordance with the instructions in Section 2.3 BID QUESTIONS. Bidder's bid shall constitute a firm
offer.

Ifa bidder desires modification of the terms and conditions of this solicitation, it is urged and cautioned to inquire during
the question period, in accordance with the instructions in this IFB, about whether specific language proposed as a
modification is acceptable to or will be considered by the County. It is the County's sole discretion to accept or reject
requested modifications and/or exceptions.

3.0 NOTICES TO BIDDER
3.1 PROHIBITED COMMUNICATIONS AND CONFIDENTIALITY

PROHIBITED COMMUNICATION: Each bidder submitting a bid, including its representatives, subcontractors, and
suppliers, is prohibited from having any communication with any employees or members of the board of commissioners
of the County except those employees of the County as designated in this IFB. A bidder who does not comply with this
provision may be disqualified from award of a contract.

!IMPORTANT INFORMATION! CONFIDENTIAL INFORMATION: The bid must not contain any information
marked as "confidential" or as a "trade secret" or in any other manner as to indicate that it is information protected by
the Trade Secrets Protection Act (the "Act") as set out in Article 24 of Chapter 66 of the North Carolina General Statutes,
unless the bidder has noticed the County Finance Department of its intent to designate any information in the bid
as such and received permission from the County Finance Department to do so in writing. Bidder's notice to the
County Finance Department must be in writing and must describe the information for which confidentiality is requested
and explain how the information is a "trade secret" as defined in G.S. 66-152(3). If the County Finance Department
determines the information for which confidentiality is requested is a "trade secret" covered by the Act, it will notify the
bidder how to mark the information in the bid and will identify the measures that County will take to protect the
confidentiality of the information. Bidder's submission of a bid after receipt of this notice from the County Finance
Department shall be deemed to be acceptance of the County Finance Department's statement of how it will maintain
confidentiality. If the County Finance Department determines the information for which confidentiality is requested is
not a "trade secret" covered by the Act, it will notify bidder of that determination. Any bid marked with any information
as "confidential" or as a "trade secret" or in any other manner as to indicate that it is information protected by the Act in
violation of this section shall be regarded as not responsive to the invitation for bid and shall not be considered.

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3.2. BID COMPLIANCE

It is in the best interest of bidders to submit bids that are clear, concise, and easily understood. Bids should provide
information essential for a straightforward and concise description of bidder capabilities to satisfy the requirements of
the IFB specifications.

Bidder may include any optional data not provided elsewhere and considered to be pertinent to this bid as an addendum.

Bidders are urged and cautioned to read the IFB completely through as noncompliance with requirements may result in
bid rejection. Section 4.0 requirements and request for information must be in the same order with the same titles as
listed in Section 4.0. Bids should be easy to follow and all sections should be easily identified.

The specifications included in this package describe the services that the County feels are necessary to meet the
performance requirements of this IFB, and shall be considered the minimum standards expected of the Bidder. However,
the specifications are not intended to exclude potential bidders.

If the bidder is unable to meet any of the specifications as outlined therein, bidders are advised to submit questions and
concerns regarding the specifications during the question and answer period described in Section 2.3.

If the bidder does not indicate or submit questions or concerns regarding the specifications, the County shall assume it
is able to fully comply with these specifications. The County shall be the sole and final judge of compliance with all
specifications.

The County further reserves the right to determine the acceptability or unacceptability of any and all alternatives or
deviations.

3.3. BID EVALUATION PROCESS

The County shall review all responses to this IFB to confirm that they meet the specifications and requirements of the
IFB. The County shall not be required to hold interviews; however, depending on the number of responses and the
information contained in the responses, the County may decide to conduct interviews with firms of its choice. The County
reserves the right to request clarification of information submitted. Bidders may be required to provide a demonstration
upon request.

The County reserves the right to request clarification of information submitted.
The County reserves the right to reject any and all bids.

3.4 METHOD OF AWARD
IEB will be awarded based on lowest responsive, responsible bidder method of award.

The County reserves the right to make separate awards to different bidders, to not award, or to cancel this IFB in its
entirety without awarding a contract, if it is considered to be most advantageous to the County to do so.

The County reserves the right to reject all original offers and request one or more of the bidders submitting bids within
a competitive range to submit a best and final offer (BAFO), based on discussions and negotiations with the County, if
the initial responses to the IFB have been evaluated and determined to be unsatisfactory.

4.0 SCOPE OF WORK & CONTRACTOR'S BID CONTENT REQUIREMENTS

4.1 SCOPE OF WORK
The scope of work is for the replacement of the access net at the Crown Coliseum with a net that meets
OSHA safety net requirements.

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A.

OBJECTIVES

1. Furnish and install a complete safety net system replacement for the Crown Coliseum meeting the
performance specifications included in the Technical Memorandum - Attachment E. The system is
approximately 35,000 SF. All measurements shall be verified by contractor.

2. All submittals shall be submitted to Owner and approved by Owner before commencement of any work.

3. Minium open size for netting shall be 6 in X 6 in.

TASKS

1. Demolish the existing access netting system in the Crown Coliseum and furnish and replace with a safety
netting system. Any damage, patching, painting, holes, or other restoration required because of demolition
shall be repaired by the Contractor.

2. Furnish and install all new structural cables, anchors, straps, lashing cord, and specialty rigging components,
and other appurtenances necessary for completion.

3. Submittals including cut sheets are required for all materials prior to the commencement of work. Once
submittals have been approved, contractor may request a 20% deposit for material.

4. Submittals including detailed design and layout of the system sealed by licensed NC professional structural
engineer shall be required before commencing any work. All connections and loads applied to existing cable
roof structure shall be reviewed and approved by Geiger Engineers. An approved letter from Geiger Engineers
is to be included with submittal package

5. Materials shall meet all the requirements of the Technical Memorandum in Attachment E.

Provide two-year warranty on all materials and installation.

7. The system shall be designed in accordance with the requirements of the Technical Memorandum in
Attachment E. As-built drawings prepared by an NC license professional structural engineer shall be provided
upon completion. Upon completion, the structural engineer shall provide statement that all work was
completed in compliance with specifications.

8. The County will engage the services of a third-party testing firm for quality control and assurance.

4.2 CONTRACTOR'S BID REQUIREMENTS

The constractor's bid must include the required information below. Bids shall be tabbed, using the titles identified in this
section, to identify the required information. Tabs must be in the same order as listed below. Failure to submit this
information may render its bid non-responsive. Contractors are urged and cautioned to read the notices in Section
3.1. Noncompliance with the confidentiality requirements will result in a bid being considered nonresponsive.

RESPONSE REQUIREMENTS. Contractors shall include the following in their bid:

1. A quote that includes all specifications or a specifications sheet along with the quote to confirm that
bid meets all required specifications of IFB.

Provide netting material being offered, explicitly stating the manufacturer and technical specifications.
Bid response must include estimated lead times for all items. All bid prices shall be held for 90 days.
Bid security,

AYN

The Execution of Bid (Attachment B), Bid Cost (Attachment C) and Certification of Financial
Condition (Attachment D) must be completed, signed and submitted with bids. Failure to complete
these attachments shall result in rejection of bid.

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