Water Service East Henderson High School
| Location: | North Carolina |
|---|---|
| Posted: | May 1, 2026 |
| Due: | Jun 10, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 193-2026-12 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 193-2026-12 |
| Project Title: | Water Service East Henderson High School |
| Description: | 1. SCOPE: It is the intent of this proposal invitation to obtain contract proposed installation of water service backflow protection device with associated valves, fittings, and other related appurtenances to serve East Henderson High School. Project site is located at 150 Eagle Pride Drive East Flat Rock, NC 28726; more specifically, near the intersection of Old Upward Rd and Fairground Avenue. All work is to be performed by a licensed North Carolina utility contractor and shall include all labor, materials, sales tax, etc. All products and/or services rendered by the vendor must meet all requirements of this invitation and be completely satisfactory to using agencies. |
| Opening Date: | 6/10/2026 2:00 PM |
| Posted Date: | 5/2/2026 |
| Status: | Open |
| Department: | HENDERSON COUNTY PUBLIC SCHOOLS |
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Solicitation Number
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193-2026-12
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Department
HENDERSON COUNTY PUBLIC SCHOOLS
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Status Reason
Open
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Opening Date
2026-06-10T14:00:00.0000000
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Posted Date
*
2026-05-01T19:13:03.0000000Z
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Primary Commodity Code
Construction Services
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Mandatory Conference/Site Visit
2026-05-27T04:00:00.0000000Z
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Special Instructions
MANDATORY Pre-Bid Meeting will be held May 27, 2026 at 10:00 AM (EST) at East Henderson High School located at 150 Eagle Pride Way, East Flat Rock. NC 28727. REQUIRED: Check in at Front Office of school before entering premises.
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Joni Huchzermeier
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Description
1. SCOPE: It is the intent of this proposal invitation to obtain contract proposed installation of water service backflow protection device with associated valves, fittings, and other related appurtenances to serve East Henderson High School. Project site is located at 150 Eagle Pride Drive East Flat Rock, NC 28726; more specifically, near the intersection of Old Upward Rd and Fairground Avenue. All work is to be performed by a licensed North Carolina utility contractor and shall include all labor, materials, sales tax, etc. All products and/or services rendered by the vendor must meet all requirements of this invitation and be completely satisfactory to using agencies.
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Attachment Preview
RFQ NUMBER:
Offeror:
Attention:
Address:
HENDERSON COUNTY PUBLIC SCHOOLS
PURCHASING DEPARTMENT
414 Fourth Avenue West, Hendersonville, NC 28739
2026-12
Phone (828) 697-4733 Fax (828) 698-4429
April 30, 2026
REQUEST FOR QUOTES
TO BE RETURNED BY: June 10, 2026 2:00 p.m.
(EST)
WATER SERVICE EAST HENDERSON HIGH SCHOOL
Refer Inquiries To: Joni Huchzermeier, CLGPO
Purchasing Agent
Telephone Number: 828-697-4733
E-Mail Address: jdhuchzermeier@hcpsnc.org
Requisitioned By: Chad Dillon, Director of Facilities
=========================================================================================================
NOTICE TO OFFEROR
Sealed bids, subject to the conditions made a part hereof, will be received by Henderson County Public Schools Purchasing
Department, located at 414 Fourth Ave West, Hendersonville, NC 28739, until but not later than 2 o'clock p.m. (EST), on June 10, 2026
and immediately thereafter publicly opened, and read, for furnishing the supplies, materials and/or services, as described herein. Refer to
Instructions for Response, Item 10 for proper mailing instructions.
MANDATORY Pre-Bid Meeting will be held May 27, 2026 at 10:00 AM (EST) at East Henderson High School located at 150 Eagle
Pride Way, East Flat Rock. NC 28727. REQUIRED: Check in at Front Office of school before entering premises.
Proposals and/or addenda submitted via E-Mail or facsimile (FAX) machine in response to this Request for Proposal OR Request for Quote
will not be acceptable. Proposals may be subject to rejection unless submitted on this form.
============================================================================================
EXECUTION
In compliance with this Request for Proposal, and subject to all the conditions herein, the undersigned offers and agrees to furnish and
deliver any or all items or services upon which prices are offered, at the prices set opposite each item or service within the time specified
herein. By executing this document, I certify that this proposal is submitted competitively and without collusion (G.S. 143-54), that none of
our officers, directors, or owners of an unincorporated business entity have been convicted of any violations of Chapter 78A of the General
Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible vendor as set
forth in G.S. 143-59.1. False certification is a Class I felony. Failure to execute/sign offer prior to submittal may render proposal
invalid. Late submittals are not acceptable.
OFFEROR:
FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:
FAX NUMBER:
AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
If you desire to "no proposal" this requirement, sign and return only this page, check appropriate box(es).
( ) NO PROPOSAL ( ) REMOVE FROM MAILING LIST
Offer valid for 45 days from date of opening unless otherwise stated here: ______________days (See Instructions for Response, Item
8) Prompt Payment Discount:_____________% ______________days (See Instructions for Response, Item 9)
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by Henderson County Public Schools, a contract will be sent for signature along with
request for any required documents. Once Henderson County Public Schools receive the signed contracts and requested documents,
we will submit the completed recommendation package for approval of award. Final award of this contract does not ensue until the
contract is fully executed by Henderson County Public Schools, and a confirming executed copy is returned to you along with a
purchase order. The contract, purchase order, and this document and the provisions of the Instructions for Response, the special terms
and the conditions specific to this Request for Proposal, the specifications, and the Henderson County Public Schools General Terms
and Conditions shall then constitute the written agreement between the parties.
PAGE 2 RFQ 2026-12
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INSTRUCTIONS FOR BIDS
1. READ, REVIEW AND COMPLY: It shall be the offeror’s responsibility to read this entire document, review all enclosures
and attachments, and comply with all requirements specified herein.
2. NOTICE TO OFFERORS:
All responses are subject to the provisions of the Instructions for Response, special terms and conditions specific to this
Request for Quotes, the specifications, and the Henderson County Public Schools General Contract Terms and Conditions.
Henderson County Public Schools object to and will not evaluate or consider any additional terms and conditions
submitted with a response. This applies to any language appearing in or attached to the document as part of the offeror’s
response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the offeror agrees that any additional terms and conditions, whether
submitted purposely or inadvertently, shall have no force or effect.
3. DEFINITIONS:
OFFEROR: Company, firm, corporation, partnership, individual, etc., submitting a response to a Request for Quote.
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified
period of time based on estimated quantities only.
4. RECEIPT OF PROPOSALS: Proposals shall be received in strict accordance with requirements of the General Statutes
of North Carolina.
5. PROPOSAL EVALUATION: The award of the contract will be made as soon as practical to the Vendor whose proposal
is shown to be most advantageous to Henderson County Public Schools. Before awarding a contract, the district may
require additional information or presentation by proposer to substantiate Vendor’s responsibility.
6. EXECUTION: Failure to sign under EXECUTION section may render response invalid.
7. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this proposal, the order of precedence
shall be (1) special terms and conditions specific to this request, (2) specifications, (3) Henderson County Public Schools
General Contract Terms and Conditions, and (4) Instructions for Response.
8. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, the offer shall be valid for
a minimum of 45 days from the date of proposal due date. Preference may be given to offers allowing not less than 45
days for consideration and acceptance.
9. PROMPT PAYMENT DISCOUNTS: Offerors are urged to compute all discounts into the price offered. If a prompt
payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving
cases of identical prices.
10. MAILING INSTRUCTIONS:
In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.
It is desirable that all responses meet the following requirements:
• All copies are printed double sided.
• All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and
indicate this information accordingly on the response.
• Unless absolutely necessary, all proposals and copies should minimize or eliminate use of non-recyclable or non
re-usable materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed
binders, glued materials, paper clips, and staples are acceptable.
• Materials should be submitted in a format which allows for easy removal and recycling of paper materials.
Mail only one fully executed response document, unless otherwise instructed, and only one response per
envelope. Address envelope and insert RFQ number as shown below. It is the responsibility of the offeror to
have the response in this office by the specified time and date of opening.
DELIVERED BY US POSTAL SERVICE
DELIVERED BY ANY OTHER MEANS
RFQ NO. 2026-12
HENDERSON COUNTY PUBLIC SCHOOLS
PURCHASING DEPARTMENT
414 FOURTH AVENUE WEST
HENDERSONVILLE, NC 28739
RFQ NO. 2026-12
OR
HENDERSON COUNTY PUBLIC SCHOOLS
PURCHASING DEPARTMENT
414 FOURTH AVENUE WEST
HENDERSONVILLE, NC 28739
===============================================================================================
PROPOSALS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM
PAGE 3 RFQ 2026-12
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11. TABULATIONS: Tabulations of proposals and award information can be obtained by calling the purchaser listed on the
first page of this document.
12. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be
considered that items offered are in strict compliance with these specifications, and offeror will be held responsible
therefore. Deviations shall be explained in detail. The offeror shall not construe this paragraph as inviting deviation
or implying that any deviation will be acceptable.
13. INFORMATION AND DESCRIPTIVE LITERATURE: Offeror is to furnish all information requested and in the spaces
provided in this document. Further, if required elsewhere in this request, each offeror must submit with their response
sketches, descriptive literature and/or complete specifications covering the products offered. Reference to literature
submitted with a previous offer will not satisfy this provision. Responses which do not comply with these requirements
may be subject to rejection.
14. RECYCLING AND SOURCE REDUCTION: It is the policy of Henderson County Public Schools to encourage and
promote the purchase of products with recycled content to the extent economically practicable, and to purchase items
which are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is
practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging
of commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains
responsible for providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of purchasers those products or packaging they offer which have
recycled content and that are recyclable.
15. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the
purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this
document shall be made only by written addendum. The offeror is cautioned that the requirements of this proposal can
be altered only by written addendum and that verbal communications from whatever source are of no effect.
16. ACCEPTANCE AND REJECTION: Henderson County Public Schools reserves the right to reject any and all responses
for any or no reasons, to waive any informality in the process and, unless otherwise specified by the offeror, to accept
any item in the quote. If either a unit price or extended price is obviously in error and the other is obviously correct, the
incorrect price will be disregarded.
17. TAXES: FEDERAL: All agencies participating in this contract are exempt from Federal Taxes, such as excise and
transportation. Exemption forms submitted by the contractor will be executed and returned by the using agency.
OTHER: Prices ofference are not to include any personal property taxes, nor any sales or use (or fees) unless required
by the North Carolina Department of Revenue.
18. REFERENCES: Henderson County Public Schools reserves the right to require a list of users of the exact item offered.
Henderson County Public Schools may contact these users to determine acceptability of the response. Such information
may be considered in the evaluation of the proposal.
19. AWARD OF CONTRACT: As directed by statute, qualified responses will be evaluated and acceptance may be made of
the lowest and best response most advantageous to Henderson County Public Schools as determined upon
consideration of such factors as: prices offered; the quality of the articles offered; the general reputation and performance
capabilities of the offerors; the substantial conformity with the specifications and other conditions set forth in the
proposal; the suitability of the articles for the intended use; the related services needed; the date or dates of delivery and
performance; and such other factors deemed by Henderson County Public Schools to be pertinent or peculiar to the
purchase in question. Unless otherwise specified by Henderson County Public Schools or the offeror, Henderson County
Public Schools reserves the right to accept any item or group of items on a multi-item request.
In addition, on TERM CONTRACTS, Henderson County Public Schools reserves the right to make partial, progressive or
multiple awards: where it is advantageous to award separately by items; or where more than one supplier is needed to
provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors
deemed by Henderson County Public Schools to be pertinent or peculiar to the purchase in question.
20. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order #150,
Henderson County Public School invites and encourages participation in this procurement process by businesses owned
by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely
disabled.
21. CONFIDENTIAL INFORMATION: As provided by statute and rule, Henderson County Public Schools will consider
keeping trade secrets which the offeror does not wish disclosed confidential. Each page shall be identified in boldface at
===============================================================================================
PROPOSALS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM
PAGE 4 RFQ 2026-12
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the top and bottom as “CONFIDENTIAL” by the offeror. Cost information shall not be deemed confidential. In spite of
what is labeled as a trade secret, the determination whether it is or not will be determined by North Carolina law.
22. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not
destroyed will, upon request be returned at the offeror’s expense. Request for the return of samples must be made
within 10 days following date of response opening. Otherwise, the samples will become School property. Each
individual sample must be labeled with the offeror’s name, RFQ number, and item number. A sample on which an award
is made, will be retained until the contract is completed, and then returned, if requested, as specified above.
23. PROTEST PROCEDURES: When an offeror wants to protest a contract awarded by Henderson County Public Schools
resulting from this solicitation, they must submit a written request to the Purchasing Agent, Henderson County Public
Schools, 414 Fourth Avenue West, Hendersonville, NC 28739. This request must be received in the Henderson County
Public Schools’ Purchasing Department within ten (10) consecutive calendar days from the date of the contract award.
Protest letters must contain specific reasons and any supporting documentation for the protest. Note: Contract award
notices are sent only to those actually awarded contracts, and not to every person or firm responding to this solicitation.
Contract status and Award notices are available by contacting the Henderson County Public Schools’ Purchasing
Department at (828) 697-4733. All protests will be handled pursuant to the North Carolina Administrative Code, Title 1,
Department of Administration, Chapter 5, Purchase and Contract, Section 5B.1519.
24. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any word or
phrase shall be read to include the plural and vice versa.
25. RECIPROCAL PREFERENCE: G.S. 143-59 establishes a reciprocal preference law to discourage other states from
applying in-state preferences against North Carolina’s resident proposers. The “Principal Place of Business” is defined
as the principal place from which the trade or business of the proposer is directed or managed.
26. ADDENDA: Any addenda to specifications issued during the time of solicitation are to be considered covered in the
proposal and in closing a contract they will become a part thereof. All addenda shall be acknowledged by the proposer(s)
on the proposal form. Any addenda will be posted to the HCPS website.
27. E-VERIFY: Contractor shall comply with the requirements of Article 2 of Chapter 64 of the NC General Statutes. Further,
if Contractor utilizes a subcontractor, Contractor shall require the subcontractor to comply with the requirements of Article
2 of Chapter 64 of the NC General Statutes.
28. IRAN DIVESTMENT ACT CERTIFICATION: Contractor hereby certifies that Contractor, and all subcontractors, are not
on the Iran Final Divestment List (“List”) created by the North Carolina State Treasurer pursuant to N.C.G.S. 143-6A-4.
Contractor shall not utilize any subcontractor that is identified on the List.
29. DIVESTMENT FROM COMPANIES THAT BOYCOTT ISRAEL: By Acceptance of this purchase order, vendor certifies that is has not
been designated by the North Carolina State Treasurer as a company engaged in the boycott of Israel pursuant to N.C.G.S. 147-
86.81. It is the responsibility of each vendor to monitor compliance with this restriction. Contracts valued at less than $1,000.00 are
exempt from this restriction.
30. LICENSURE, CERTIFICATION, AND REGISTRATION OF PERSONNEL: All personnel provided or made available by Contractor to
render services hereunder shall be licensed, certified or registered, as appropriate, in their respective areas of expertise as required by
applicable North Carolina law.
===============================================================================================
PROPOSALS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM
PAGE 5 RFQ 2026-12
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REQUIREMENTS
USER: Henderson County Public Schools
BRAND SPECIFIC: Manufacturer's name and product description used in this solicitation are intended to communicate qualities, functions
and characteristics of items desired. The items offered in response to this solicitation must be of equal quality to the manufacturer and type
specified. When no reference is made by the vendor to the make or model to be furnished, it is understood that the specific
article named in the RFB sheet will be furnished. It is the sole determination of Henderson County Public Schools if the
proposed equipment is equal to what is specified. If you have any questions, please call the purchaser listed on the first
page.
TRANSPORTATION CHARGES: FOB Destination. Freight charges must be included in the price of each item listed, not listed as a
separate item.
MANDATORY Pre-Bid Meeting will be held May 27, 2026 at 10:00 AM (EST) at East Henderson High School located at 150 Eagle Pride
Way, East Flat Rock. NC 28727. REQUIRED: Check in at Front Office of school before entering premises.
OPTIONAL INSTALLATION REQUIREMENTS: Awarded Vendor shall be responsible for installing, inspecting, and leaving the items
ready for use, and removing all empty shipping cartons from school property. Optional Installation Charges shall be listed as a separate
item.
SCHEDULE: Project must be completed no later than July 31, 2026. Henderson County Public Schools reserves the right to evaluate
completion date as a factor in determining the award of the proposed contract.
NOTE:
HENDERSON COUNTY PUBLIC SCHOOLS RESERVES THE RIGHT TO ADJUST QUANTITIES UP OR DOWN
AT THE UNIT PRICE AS BUDGETED FUNDS MAY ALLOW OR REQUIRE.
HENDERSON COUNTY PUBLIC SCHOOLS ALSO RESERVES THE RIGHT TO AWARD CONTRACT ON A
SPLIT ORDER BASIS OR LUMP SUM BASIS IF IT IS IN OUR BEST INTEREST.
ALL MATERIALS SHOULD BE NEW AND CURRENT UNLESS OTHERWISE STATED.
INFORMATION REQUIRED WITH PROPOSAL: Upon request, Vendor will be required to submit complete descriptive literature and
specification on all items offered. Proposals which fail to comply may be subject to rejection.
===============================================================================================
PROPOSALS MAY BE SUBJECT TO REJECTION UNLESS SUBMITTED ON THIS FORM
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