Section 508 Compliant PDF Files

Program 1561-S Page 1 of 24
Specifications by TYR
Reviewed by
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Section 508 Compliant PDF Files
as requisitioned from the U.S. Government Publishing Office (GPO) for
IRS Alternative Media Center - Richmond, VA
Department of Treasury - Washington, DC
Single Award
TERM OF CONTRACT
The term of this contract is for the period beginning May 1, 2026 and ending April 30, 2027, plus up to 4 optional 12-month extension period(s) (May
1, 2027 and ending April 30, 2028, May 1, 2028 and ending April 30, 2029, May 1, 2029 and ending April 30, 2030, May 1, 2030 and ending April
30, 2031) that may be added in accordance with the "Option to Extend the Term of Contract" clause in Section 1 of this contract. Special attention is
directed to the "Economic Price Adjustment" clause in Section 1 of this contract.
BID OPENING
Bids shall be opened virtually at 11:00 AM, Eastern Time (ET), on March 24, 2026 at the U.S. Government Publishing Office. All parties interested
in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream
link. This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.
BID SUBMISSION
Bidders MUST submit e mail bids to bids@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time. The
company name, program number, and bid opening date must be specified in the subject line of the e-mailed bid submission. Bids received after bid
opening date and time specified above will not be considered for award.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS:
The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the
following:
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO's stated
limit.
4. When the email bid is received by GPO, it will remain unopened until the specified quote opening time. Government personnel will not
validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing Eastern Time and the exact time that the email is
received by GPO's email server as the official time stamp for bid receipt at the specified location.
NOTICE TO BIDDERS
Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding.
Security provisions, pages 2-5, have been updated to include "Personally Identifiable Information (PII)." Notices have been added as a type of
document along with additional lesser changes throughout the contract. Deleted a requirement for Page and Page Element Report.
Abstract of bids for Program 1561-S available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.
For information of a technical nature contact Yana Rudenko at trudenko@gpo.gov or (202) 512-1247 (no collect calls).

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS
Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and
supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 1-18))
and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub.
310.1, effective May 1979 (Rev. 09-19)).
GPO Contract Terms (GPO Publication 310.2) is available at the following web address:
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf
GPO QATAP (GPO Publication 310.1) is available at the following web address:
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf
Additional GPO Publications can be found at:
https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards.
SUBCONTRACTING
The predominant production functions are assessment and remediation of PDF files to bring them into compliance
with 29 USC Section 508. These functions cannot be subcontracted.
SECURITY PROVISIONS
The contractor will be in custody of items considered by the Government to be Sensitive but Unclassified (SBU) as
well as Personally Identifiable Information (PII).
Contractor shall be required to acknowledge the contractor's understanding of and compliance of the "Security
Provisions Clause" and its subclauses (pages 2 to 4). Contractor shall submit a security plan that shall include
how all provisions of these clauses and subclauses will be met. Contractor shall submit the security plan within 1
workday of the request by the GPO Contracting Officer.
SENSITIVE BUT UNCLASSIFIED (SBU)
Any Treasury Department information made available, which is marked "Official Use Only" on the print order or
on any part of the furnished material, shall be used only for the purpose of carrying out the provisions of this
contract, and shall not be divulged or made known in any manner to any person except as may be necessary in the
performance of the contract. All copies must be accounted for and waste sheets, printing plates, and electronic files
destroyed beyond recognition, reconstruction, or recovery.
All training material shall be classified as "Official Use Only" whether or not it is specified on the print order.
Criminal/Civil Sanctions
Each officer or employee or subcontractor of the contractor to whom "Official Use Only" information may be made
available or disclosed shall be notified in writing by the contractor that "Official Use Only" information disclosed
to such officer or employee or subcontractor can be used only for a purpose and to the extent authorized herein, and
that further disclosure of any such "Official Use Only" information, by any means for a purpose or to an extent
unauthorized herein, may subject the offender to criminal sanctions imposed by 18 U.S.C. 641.
That Section provides, in pertinent part, that whoever knowingly converts to his use or another, or without authority,
sells, conveys or disposes of any record of the United States or whoever received the same with the intent to convert
it to his use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to
$10,000 or imprisoned up to ten years or both.

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SBU Labeling and Marking
Labels/marking indicating special handling may be required and will be indicated on the individual print order.
PERSONALLY IDENTIFIABLE INFORMATION (PII)
The products produced on this contract may contain personally identifiable information (PII). It is the contractor's
responsibility to properly safeguard PII from loss, theft, or inadvertent disclosure and to immediately notify the
Government of any loss of personally identifiable information. PII includes but is not limited to Notices to IRS
employees and to taxpayers.
Privacy Act Notification:
This procurement action requires the contractor to do one or more of the following: design, develop, or operate a
system of records on individuals to accomplish an agency function in accordance with the Privacy Act of 1974,
Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act
may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES. It is
incumbent upon the contractor to inform its officers and employees of the penalties for improper disclosure
imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES
and m(1) GOVERNMENT CONTRACTORS.
Privacy Act
(a) The contractor agrees:
(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the
design, development, or operation of any system of records on individuals in order to accomplish an
agency function when the contract specifically identifies (i) the system or systems of records and (ii)
the work to be performed by the contractor in terms of any one or combination of the following: (A)
design, (B) development, or (C) operation;
(2) to include the solicitation notification contained in this contract in every solicitation and resulting
subcontract and in every subcontract awarded without a solicitation when the statement of work in the
proposed subcontract requires the design, development, or operation of a system of records on
individuals to accomplish an agency function; and
(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this
contract which require the design, development, or operation of such a system of records.
(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the
violation concerns the design, development, or operation of a system of records on individuals to
accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of
the agency where the violation concerns the operation of a system of records on individuals to accomplish
an agency function. For purposes of the Act when the contract is for the operation of a system of records
on individuals to accomplish an agency function, the contractor and any employee of the contractor is
considered to be an employee of the agency.
(c) The terms used in this clause have the following meanings:
(1) "Operation of a system of records" means performance of any of the activities associated with
maintaining the system of records including the collection, use, and dissemination of records.
(2) "Record" means any item, collection or grouping of information about an individual that is
maintained by an agency, including, but not limited to, his education, financial transactions, medical
history, and criminal or employment history and that contains his name, or the identifying number,

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symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a
photograph.
(3) "System of records" on individuals means a group of any records under the control of any agency
from which information is retrieved by the name of the individual or by some identifying number,
symbol, or other identifying particular assigned to the individual.
DISPOSAL OF WASTE MATERIALS
The Contractor is required to demonstrate how all waste materials used in the production of SBU/PII will be
definitely destroyed, i.e., burning, pulping, shredding, macerating, or other suitable similar means. Electronic
records must be definitely destroyed in a manner that prevents reconstruction. Definitely destroying the records
means the material cannot be reassembled and used in an inappropriate manner in violation of law and
regulations.
If the Contractor selects shredding as a means of disposal, a crosscut shredder shall be used.
The Contractor must provide the location and method planned to dispose of the materials and must provide
official Proof of Destruction Certificate which, at a minimum, must include:
* Facility Name.
* Program and Print Order Number(s) and Contractor's internal job identification number.
* Method of destruction for waste material and for electronic records.
* Date of destruction.
* Name and signature of personnel responsible for destruction.
SECURITY CONTROL PLAN
The contractor shall operate and maintain an effective security system whereby materials used to perform the
contract are manufactured and/or stored (e.g., while awaiting distribution or disposal) so as to ensure against theft
and/or the unauthorized possession of the materials. Contractor is cautioned that Government provided
information shall not be used for non-government business. Specifically, Government information shall not be
used for the benefit of a third party.
The Government retains the right to conduct on-site security reviews at any time during this contract.
1. The plan shall contain at a minimum how Government files (data) will be secured to prevent disclosure to
a third party prior to and after termination of contract;
2. Explain how all accountable materials will be handled throughout all phases of production;
3. How the disposal of waste materials will be handled; and,
4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract
shall be adhered to by the contractor and/or subcontractor(s).

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SECURITY CONTROLS
To ensure the contractor's facility can provide the necessary controls to safeguard security material, a tour of the
facility may be conducted by IRS security personnel. The review of the facility will include, but is not limited to
the following:
(a) Physical security controls,
(b) Protection of data recorded on magnetic media,
(c) Protection of data recorded on hard copy media,
(d) Identification and authentication controls,
(e) System accountability controls,
(f) Systems access controls,
(g) Protection of residual data,
(h) Back up procedures,
(i) Fire detection and annunciation,
(j) Contingency plans, and
(k) Personnel security
Contractor will be required to make reasonable changes to their facility and/or procedures to properly safeguard
security material. If requirements are not met, requirements will be procured from other sources.
QUALITY CONTROL DOCUMENTS
The following documents and publications shall apply. In the event of conflict between the documents and
publications referenced herein and the content of this specification, the content of this specification shall be
considered a superseding requirement.
* 29 USC Section 508 Standards available at: https://www.section508.gov/manage/laws-and-policies/.
* W3C's Web Content Accessibility Guidelines (WCAG) 2.0 (Levels A and AA) or most current version
available at: http://www.w3.org/TR/WCAG20/.
* W3C's Checklist of Checkpoints for WCAG 2.0 (Levels A and AA) available at:
http://www.w3.org/TR/2006/WD-WCAG20-20060427/appendixB.html.
* IRS Form 14305 (Rev. 3-2019), Catalog Number 58451D, "Section 508 Compliant Checklist for Portable
Document Form (PDF) Files."
* Contractor will be required to test all Section 508 Compliant PDF files against all WCAG 2.0 checkpoints
and for compatibility with the JAWS 18 and Adobe XI Pro. Contractor will be required to update to the
most recent IRS versions of JAWS and Adobe Acrobat.
EXTENSION OF TERM OF CONTRACT
At the request of the Government, the term of any contract resulting from this solicitation may be extended for such
period of time as may be mutually agreeable to the GPO and the contractor.
OPTION TO EXTEND THE TERM OF CONTRACT
The Government has the option to extend the term of this contract for a period of 12 months by written notice to
the contractor not later than 30 days before the contract expires. If the Government exercises this option, the
extended contract shall be considered to include this clause, except, the total duration of the contract may not exceed
5 years (April 30, 2031) as a result of, and including, any extension(s) added under this clause. Further extension
may be negotiated under the "Extension of Term of Contract" clause. See also "Economic Price Adjustment" clause
for authorized pricing adjustment(s).

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ECONOMIC PRICE ADJUSTMENT
The pricing under this contract shall be adjusted in accordance with this clause, provided that in no event will any
pricing adjustment be made that would exceed the maximum permissible under any law in effect at the time of the
adjustment.
There will be no adjustment for orders placed during the first period specified below. Pricing will thereafter be
eligible for adjustment during the second and any succeeding performance period(s). For each performance period
after the first, a percentage figure will be calculated as described below and that figure will be the economic price
adjustment for that entire next period.
Pricing adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper,
if paper prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The first
period will extend from May 1, 2026 through April 30, 2027, and the second and any succeeding period(s) will
extend for 12 months from the end of the last preceding period, except that the length of the final period may vary.
The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment
for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted "Consumer
Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly in the CPI Detailed
Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in this
paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the
12-month interval ending three (3) months prior to the beginning of the period being considered for adjustment.
This average is then compared to the average of the monthly Indexes for the 12-month interval ending
January 31, 2025, called the base index. The percentage change (plus or minus) of the variable index from the
base index will be the economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or decrease
to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage
increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and
separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.
If the Government exercises an option, the extended contract shall be considered to include this economic price
adjustment clause.
NOTE: This contract does not have a Paper Price Adjustment clause.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS
A GPO jacket number will be assigned and a purchase order issued to the contractor to cover work performed. The
purchase order may be supplemented by an individual "Print Order" for each job placed with the contractor. The
print order, when issued, will indicate the quantity to be produced and any other information pertinent to the
particular order.
PRE-AWARD SURVEY
In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the
right to conduct an on-site preaward survey at the contractor's/subcontractor's facility or to require other evidence
of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As
part of the financial determination, the contractor in line for award may be required to provide one or more of the
following financial documents:

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1. Most recent profit and loss statement
2. Most recent balance sheet
3. Statement of cash flows
4. Current official bank statement
5. Current lines of credit (with amounts available)
6. Letter of commitment from paper supplier(s)
7. Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the contract
requirements. Documents submitted will be kept confidential and used only for the determination of responsibility
by the Government. Failure to provide the requested information in the time specified by the Government may
result in the Contracting Officer not having adequate information to reach an affirmative determination of
responsibility.
PRE-AWARD TEST
The contractor being considered for award shall be required to complete the following pre-award test, unless waived
by the Contracting Officer. The Government may waive the requirement for a pre-award test where supplies
identical or similar to those called for have been previously furnished by the contractor and have been accepted by
the Government.
1. The prospective contractor will receive the pre-award test material via contractor-maintained sFTP site or
e-mail. It is anticipated that the test material will consist of a Native PDF, a scanned PDF, and an Adobe
LiveCycle Designer form. These publications may be untagged or tagged and may be in English or in a
language other than English that is listed in "Section 2, Specifications". Contractor shall make the files
Section 508 Compliant as described in "Section 2, Specifications".
2. The pre-award test must be performed at the same facilities and on the same equipment that will be used to
produce Section 508 Complaint files required for this contract.
3. This test must be delivered by contractor-maintained sFTP site or by e-mail before the close of business 3
workdays after the furnished test material is made available. The Government will review the test files and
notify the contractor of the approval or disapproval within 3 workdays after receipt of test files.
4. Disapproval of Pre-award Test: At the option of the Government and if so notified by the Contracting
Officer, the contractor may be permitted additional time to correct defects or to submit additional test
material. The time allowed to provide additional test material may differ depending upon the nature of the
defects noted. This will be specified when notification is given.
5. Approval of Pre-award Test: Approval will be based upon fulfilling all of the requirements of the
specifications within the time specified. A single deviation from the contract specifications or failure to
complete delivery within the time specified may result in declaring the contractor non-responsible.
No charges will be allowed for costs incurred in the performance of the pre-award test.
ORDERING
Items to be furnished under the contract shall be ordered by the issuance of print orders by the Government. Orders
may be issued under the contract from May 1, 2026 through April 30, 2027 plus for such additional period(s) as
the contract is extended. All print orders issued hereunder are subject to the terms and conditions of the contract.
The contract shall control in the event of conflict with any print order. A print order shall be "issued" upon
notification by the Government for purposes of the contract when it is electronically transmitted or otherwise
physically furnished to the contractor in conformance with the schedule.

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REQUIREMENTS
This is a requirements contract for the items and for the period specified herein. Shipment/delivery of items or
performance of work shall be made only as authorized by orders issued in accordance with the clause entitled
"Ordering". The quantities of items specified herein are estimates only, and are not purchased hereby. Except as
may be otherwise provided in this contract, if the Government's requirements for the items set forth herein do not
result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for an equitable
price adjustment under this contract.
Except as otherwise provided in this contract, the Government shall order from the contractor(s) all the items set
forth which are required to be purchased by the Government activity identified on page 1.
The Government shall not be required to purchase from the contractor(s), requirements in excess of the limit on
total orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time shall be completed by
the contractor(s) within the time specified in the order, and the rights and obligations of the contractor(s) and the
Government respecting those orders shall be governed by the terms of this contract to the same extent as if
completed during the effective period of this contract.
If shipment/delivery of any quantity of an item covered by the contract is required by reason of urgency prior to the
earliest date that shipment/delivery may be specified under this contract, and if the contractor(s) will not accept an
order providing for the accelerated shipment/delivery, the Government may procure this requirement from another
source.
The Government may issue orders which provide for shipment/delivery to or performance at multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set
forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this contract.
PAYMENT
Anticipate some of the Print Orders (GPO Form 2511) will contain multiple items. Each item must be itemized in
accordance with the Section 4 - Schedule of Prices and a grand total must be entered on the contractor's invoice.
Before any voucher will be accepted by GPO for payment, an itemized and totaled statement for each print order
must be submitted to the order agency for examination and certification as to the correctness of the vouchers as
applicable to the work performed. This certification by the ordering agency will suffice in lieu of submitting a
completed sample with the contractor's voucher.
Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode
coversheet program application is the most efficient method of invoicing. Instruction for using this method can be
found at the following web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:
Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process refer to the General Information of the Office of Finance web page
located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
At time of invoicing, the contractor shall submit a copy of the print order, contractor's certified invoice, and all e-
mail delivery receipts via e-mail to infonortheast@gpo.gov.

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SECTION 2. - SPECIFICATIONS
SCOPE
These specifications cover the assessment and remediation of PDF files (Adobe LiveCycle Designer, native PDF
files, and scanned PDF files) that are untagged or tagged which require such operations as electronic transmission
of files, OCR scanning and repair, document assessment and support, accessibility tagging and structuring, final
review, and transmission of finished electronic files and report deliverables.
TITLE
Section 508 Compliant PDF Files
NUMBER OF ORDERS
Anticipate 604 orders per year, up to 10 PDF files per order. Anticipate 4,388 files per year. Files will be provided
in English, Spanish, Arabic, Bengali, Persian, Gujarati, Italian, Khmer, Punjabi, Polish, Portuguese, Tagalog, Urdu,
French, German, Russian, Vietnamese, Chinese (Simplified), Chinese (Traditional), or Korean. Additional
languages may be provided as mutually agreeable to the Government and the contractor. Anticipate the following:
Table 1: Estimated Annual Volume
Type of Language Assessment Assessment Assessment Assessment
document Review Only Review and Review and Review and
Instruction Remediation of Remediation of
Tagged Files Untagged Files
10 files,
English 10 files approximately 1 2228 files 1816 files
hour per file
IRS
documents 5 files,
5 files
Other than approximately 1
(Spanish 12 files 28 files
English hour per file
Only)
(Spanish Only)
English n/a n/a 45 45
Notices
Other than
n/a n/a 5 5
English
NUMBER OF PAGES
A file may contain either one or more of the following page types: Form Pages, Tables of Contents and/or Index
Pages, and/or Text Matter Pages. Text matter pages will be either "Simple" (will not contain graphs, tables, or
charts) or "Complex" (will contain graphs, tables and/or charts). When ordered, average 12 "Complex" pages per
file.
Anticipate up to 10 Form Pages per file. Most files will have 5 or less Form Pages.
Anticipate up to 15 Tables of Contents and/or Index Pages per file. Most files will have 10 or less Tables of
Contents and/or Index Pages.
Anticipate up to 1,000 Text Matter Pages per file. Most files will have 10 to 40 Text Matter Pages.

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Pages that have scanned images will require contractor to perform OCR Scanning with possible OCR Repair.
Anticipate 6% of the pages requiring remediation will require OCR Scanning with or without OCR Repair.
Assessment Review and Remediation of Tagged Files
Contractor will be reimbursed for page type in accordance with the "Schedule of Prices" in Section 4. The following
is anticipated:
Table 2: Page Types of Tagged Files
Type of Language Tables of "Complex" Text
Form "Simple" Text
Content/Index Matter Pages
Pages Matter Pages
document Pages
English 324 760 5336 42872
IRS documents
Other than 180
107 29 24
English
English n/a n/a 90 90
Notices
Other than 10
n/a n/a 10
English
Assessment Review and Remediation of Untagged Files
Contractor will be reimbursed for page type in accordance with the "Schedule of Prices" in Section 4. The following
is anticipated:
Table 3: Page Types of Untagged Files
Language Tables of "Complex" Text
Type of Form "Simple" Text
Content/Index Matter Pages
document Pages Matter Pages
Pages
English 124 200 1704 9712
IRS documents
Other than 152
16 16 88
English
English n/a n/a 90 90
Notices
Other than 10
n/a n/a 10
English
ASSESSMENT REVIEW ONLY
Contractor will be reimbursed for Assessment Review in accordance with the "Schedule of Prices" in Section 4.
File composition is expected to be similar to Remediation with Assessment Review of Tagged and Untagged Files.
Files will be in English or Spanish only.
ASSESSMENT REVIEW AND INSTRUCTION
Contractor will be reimbursed for Assessment Review and Instruction in accordance with the "Schedule of Prices"
in Section 4. File composition is expected to be similar to Remediation with Assessment Review of Tagged and
Untagged Files. Files will be in English or Spanish only. IRS uses CommonLook PDF Global Access remediation
software. Support will be required for this software.