Section 508 Compliant PDF Files

Location:	Federal
Posted:	Mar 12, 2026
Due:	Mar 24, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	N - Installation of Equipment
Publication URL:	To access bid details, please log in.

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Program 1561-S

Specifications by TYR

Reviewed by

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U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Section 508 Compliant PDF Files

as requisitioned from the U.S. Government Publishing Office (GPO) for

IRS Alternative Media Center – Richmond, VA

Department of Treasury – Washington, DC

Single Award

TERM OF CONTRACT

The term of this contract is for the period beginning May 1, 2026 and ending April 30, 2027, plus up to 4 optional 12-month extension period(s) (May

1, 2027 and ending April 30, 2028, May 1, 2028 and ending April 30, 2029, May 1, 2029 and ending April 30, 2030, May 1, 2030 and ending April

30, 2031) that may be added in accordance with the “Option to Extend the Term of Contract” clause in Section 1 of this contract. Special attention is

directed to the “Economic Price Adjustment” clause in Section 1 of this contract.

BID OPENING

Bids shall be opened virtually at 11:00 AM, Eastern Time (ET), on March 24, 2026 at the U.S. Government Publishing Office. All parties interested

in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream

link. This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION

Bidders MUST submit e mail bids to bids@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time. The

company name, program number, and bid opening date must be specified in the subject line of the e-mailed bid submission. Bids received after bid

opening date and time specified above will not be considered for award.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS:

The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the

following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated

limit.

4. When the email bid is received by GPO, it will remain unopened until the specified quote opening time. Government personnel will not

validate receipt of the emailed bid prior to bid opening. GPO will use the prevailing Eastern Time and the exact time that the email is

received by GPO’s email server as the official time stamp for bid receipt at the specified location.

NOTICE TO BIDDERS

Bidders are cautioned to familiarize themselves with all provisions of this contract before bidding.

Security provisions, pages 2-5, have been updated to include “Personally Identifiable Information (PII).” Notices have been added as a type of

document along with additional lesser changes throughout the contract. Deleted a requirement for Page and Page Element Report.

Abstract of bids for Program 1561-S available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature contact Yana Rudenko at trudenko@gpo.gov or (202) 512-1247 (no collect calls).

Section 508 Compliant PDF Files

1561-S (4/27)

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SECTION 1. – GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS

Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and

supplemental specifications of GPO Contract Terms (GPO Pub. 310.2, effective December 1, 1987 (Rev. 1-18))

and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Pub.

310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) is available at the following web address:

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/contract-terms-01-18.pdf

GPO QATAP (GPO Publication 310.1) is available at the following web address:

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

Additional GPO Publications can be found at:

https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards.

SUBCONTRACTING

The predominant production functions are assessment and remediation of PDF files to bring them into compliance

with 29 USC Section 508. These functions cannot be subcontracted.

SECURITY PROVISIONS

The contractor will be in custody of items considered by the Government to be Sensitive but Unclassified (SBU) as

well as Personally Identifiable Information (PII).

Contractor shall be required to acknowledge the contractor’s understanding of and compliance of the “Security

Provisions Clause” and its subclauses (pages 2 to 4). Contractor shall submit a security plan that shall include

how all provisions of these clauses and subclauses will be met. Contractor shall submit the security plan within 1

workday of the request by the GPO Contracting Officer.

SENSITIVE BUT UNCLASSIFIED (SBU)

Any Treasury Department information made available, which is marked “Official Use Only” on the print order or

on any part of the furnished material, shall be used only for the purpose of carrying out the provisions of this

contract, and shall not be divulged or made known in any manner to any person except as may be necessary in the

performance of the contract. All copies must be accounted for and waste sheets, printing plates, and electronic files

destroyed beyond recognition, reconstruction, or recovery.

All training material shall be classified as “Official Use Only” whether or not it is specified on the print order.

Criminal/Civil Sanctions

Each officer or employee or subcontractor of the contractor to whom “Official Use Only” information may be made

available or disclosed shall be notified in writing by the contractor that “Official Use Only” information disclosed

to such officer or employee or subcontractor can be used only for a purpose and to the extent authorized herein, and

that further disclosure of any such “Official Use Only” information, by any means for a purpose or to an extent

unauthorized herein, may subject the offender to criminal sanctions imposed by 18 U.S.C. 641.

That Section provides, in pertinent part, that whoever knowingly converts to his use or another, or without authority,

sells, conveys or disposes of any record of the United States or whoever received the same with the intent to convert

it to his use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to

$10,000 or imprisoned up to ten years or both.

Section 508 Compliant PDF Files

1561-S (3/27)

SBU Labeling and Marking

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Labels/marking indicating special handling may be required and will be indicated on the individual print order.

PERSONALLY IDENTIFIABLE INFORMATION (PII)

The products produced on this contract may contain personally identifiable information (PII). It is the contractor’s

responsibility to properly safeguard PII from loss, theft, or inadvertent disclosure and to immediately notify the

Government of any loss of personally identifiable information. PII includes but is not limited to Notices to IRS

employees and to taxpayers.

Privacy Act Notification:

This procurement action requires the contractor to do one or more of the following: design, develop, or operate a

system of records on individuals to accomplish an agency function in accordance with the Privacy Act of 1974,

Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act

may involve the imposition of criminal penalties as stated in 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES. It is

incumbent upon the contractor to inform its officers and employees of the penalties for improper disclosure

imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C. 552a (i)(1) CRIMINAL PENALTIES

and m(1) GOVERNMENT CONTRACTORS.

Privacy Act

(a) The contractor agrees:

(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the

design, development, or operation of any system of records on individuals in order to accomplish an

agency function when the contract specifically identifies (i) the system or systems of records and (ii)

the work to be performed by the contractor in terms of any one or combination of the following: (A)

design, (B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting

subcontract and in every subcontract awarded without a solicitation when the statement of work in the

proposed subcontract requires the design, development, or operation of a system of records on

individuals to accomplish an agency function; and

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this

contract which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the

violation concerns the design, development, or operation of a system of records on individuals to

accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of

the agency where the violation concerns the operation of a system of records on individuals to accomplish

an agency function. For purposes of the Act when the contract is for the operation of a system of records

on individuals to accomplish an agency function, the contractor and any employee of the contractor is

considered to be an employee of the agency.

(1) “Operation of a system of records” means performance of any of the activities associated with

maintaining the system of records including the collection, use, and dissemination of records.

(2) “Record” means any item, collection or grouping of information about an individual that is

maintained by an agency, including, but not limited to, his education, financial transactions, medical

history, and criminal or employment history and that contains his name, or the identifying number,

Section 508 Compliant PDF Files

1561-S (3/27)

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symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a

photograph.

(3) “System of records” on individuals means a group of any records under the control of any agency

from which information is retrieved by the name of the individual or by some identifying number,

symbol, or other identifying particular assigned to the individual.

DISPOSAL OF WASTE MATERIALS

The Contractor is required to demonstrate how all waste materials used in the production of SBU/PII will be

definitely destroyed, i.e., burning, pulping, shredding, macerating, or other suitable similar means. Electronic

records must be definitely destroyed in a manner that prevents reconstruction. Definitely destroying the records

means the material cannot be reassembled and used in an inappropriate manner in violation of law and

regulations.

If the Contractor selects shredding as a means of disposal, a crosscut shredder shall be used.

The Contractor must provide the location and method planned to dispose of the materials and must provide

official Proof of Destruction Certificate which, at a minimum, must include:

• Facility Name.

• Program and Print Order Number(s) and Contractor’s internal job identification number.

• Method of destruction for waste material and for electronic records.

• Date of destruction.

• Name and signature of personnel responsible for destruction.

SECURITY CONTROL PLAN

The contractor shall operate and maintain an effective security system whereby materials used to perform the

contract are manufactured and/or stored (e.g., while awaiting distribution or disposal) so as to ensure against theft

and/or the unauthorized possession of the materials. Contractor is cautioned that Government provided

information shall not be used for non-government business. Specifically, Government information shall not be

used for the benefit of a third party.

The Government retains the right to conduct on-site security reviews at any time during this contract.

1. The plan shall contain at a minimum how Government files (data) will be secured to prevent disclosure to

a third party prior to and after termination of contract;

2. Explain how all accountable materials will be handled throughout all phases of production;

3. How the disposal of waste materials will be handled; and,

4. How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract

shall be adhered to by the contractor and/or subcontractor(s).

Section 508 Compliant PDF Files

1561-S (3/27)

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SECURITY CONTROLS

To ensure the contractor’s facility can provide the necessary controls to safeguard security material, a tour of the

facility may be conducted by IRS security personnel. The review of the facility will include, but is not limited to

the following:

(a) Physical security controls,

(b) Protection of data recorded on magnetic media,

(d) Identification and authentication controls,

(e) System accountability controls,

(f) Systems access controls,

(g) Protection of residual data,

(h) Back up procedures,

(i) Fire detection and annunciation,

(j) Contingency plans, and

(k) Personnel security

Contractor will be required to make reasonable changes to their facility and/or procedures to properly safeguard

security material. If requirements are not met, requirements will be procured from other sources.

QUALITY CONTROL DOCUMENTS

The following documents and publications shall apply. In the event of conflict between the documents and

publications referenced herein and the content of this specification, the content of this specification shall be

considered a superseding requirement.

• 29 USC Section 508 Standards available at: https://www.section508.gov/manage/laws-and-policies/.

• W3C’s Web Content Accessibility Guidelines (WCAG) 2.0 (Levels A and AA) or most current version

available at: http://www.w3.org/TR/WCAG20/.

• W3C’s Checklist of Checkpoints for WCAG 2.0 (Levels A and AA) available at:

http://www.w3.org/TR/2006/WD-WCAG20-20060427/appendixB.html.

• IRS Form 14305 (Rev. 3-2019), Catalog Number 58451D, “Section 508 Compliant Checklist for Portable

Document Form (PDF) Files.”

• Contractor will be required to test all Section 508 Compliant PDF files against all WCAG 2.0 checkpoints

and for compatibility with the JAWS 18 and Adobe XI Pro. Contractor will be required to update to the

most recent IRS versions of JAWS and Adobe Acrobat.

EXTENSION OF TERM OF CONTRACT

At the request of the Government, the term of any contract resulting from this solicitation may be extended for such

period of time as may be mutually agreeable to the GPO and the contractor.

OPTION TO EXTEND THE TERM OF CONTRACT

The Government has the option to extend the term of this contract for a period of 12 months by written notice to

the contractor not later than 30 days before the contract expires. If the Government exercises this option, the

extended contract shall be considered to include this clause, except, the total duration of the contract may not exceed

5 years (April 30, 2031) as a result of, and including, any extension(s) added under this clause. Further extension

may be negotiated under the “Extension of Term of Contract” clause. See also “Economic Price Adjustment” clause

for authorized pricing adjustment(s).

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.