Burke County Emergency Services Facility Furniture
| Location: | North Carolina |
|---|---|
| Posted: | Dec 3, 2025 |
| Due: | Dec 19, 2025 |
| Agency: | County of Burke |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2025-1219 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2025-1219
|
| Bid Title: |
Burke County Emergency Services Facility Furniture
|
| Category: | Emergency Services |
| Status: | Open |
| Bid Recipient: | Brian Nieft - Purchasing Agent |
|
Attachment Preview
Request for Proposals
RFP-2025-1219
Burke County Emergency Services Facility Furniture
Due Date & Time
December 19th, 2025, 2:00 PM
Submittal Location
Burke County Finance Office
200 Aery Avenue
Morganton, NC 28655
Procurement Contact
Brian Nieft
Purchasing Agent
Burke County
200 Avery Avenue
Morganton, NC 28655
828-764-9058
purchasing@burkenc.org
TABLES OF CONTENTS
Contents
1 NOTICE OF ADVERTISEMENT ................................................................................................................. 3
2 BID SUBMISSION ........................................................................................................................................... 4
2.1 BID SUBMISSION DEADLINE .............................................................................................................. 4
2.2 BID DELIVERY REQUIREMENTS........................................................................................................ 4
2.3 BID QUESTIONS...................................................................................................................................... 4
2.4 BID ADDENDUM...................................................................................................................................... 5
3 INSTRUCTIONS .............................................................................................................................................. 5
3.1 COMMUNICATIONS ................................................................................................................................ 5
3.2 BIDDERS ACKNOWLEDGEMENT....................................................................................................... 5
3.3 DUPLICATE BIDS ................................................................................................................................... 5
3.4 BID SIGNATURES ................................................................................................................................... 5
3.5 BIDDERS RESPONSIBILITIES ............................................................................................................. 5
4 INTRODUCTION............................................................................................................................................. 6
4.1 COUNTY .................................................................................................................................................... 6
4.2 PURPOSE.................................................................................................................................................. 6
5 SCOPE ............................................................................................................................................................... 6
6 SPECIFICATIONS........................................................................................................................................... 7
6.1 Anticipated Timeline .............................................................................................................................. 7
6.2 SUBBIDDER.............................................................................................................................................. 7
7 EVALUATION OF BIDS AND AWARD PROCEDURES......................................................................... 8
7.1 BID INFORMATION ................................................................................................................................. 8
7.2 TERMS OF SUBMISSION ...................................................................................................................... 9
7.3 BID AWARD.............................................................................................................................................. 9
7.4 APPLICATION OF NORTH CAROLINA GENERAL STATUTES .................................................. 9
8 GENERAL CONDITIONS AND REQUIREMENTS.................................................................................. 9
8.1 MINIMUM REQUIREMENTS FOR BIDDERS .................................................................................... 9
8.2 TERMS AND CONDITIONS ................................................................................................................. 10
8.3 CERTIFICATION..................................................................................................................................... 10
8.4 CONTRACTUAL OBLIGATIONS ....................................................................................................... 10
8.5 MODIFICATION OR WITHDRAWAL OF BID .................................................................................. 10
8.6 DISPUTES ............................................................................................................................................... 10
8.7 CONTRACT COMMENCEMENT......................................................................................................... 10
8.8 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN.................................................... 11
8.9 LICENSES ............................................................................................................................................... 11
8.10 COMPLIANCE WITH E-VERIFY......................................................................................................... 11
8.11 DRUG-FREE WORKPLACE ................................................................................................................ 11
8.12 INSURANCE............................................................................................................................................ 12
8.13 INDEMNIFICATION ................................................................................................................................ 12
APPENDIX A –PRICE FORM............................................................................................................................ 13
APPENDIX B – BID SUBMISSION FORM ...................................................................................................... 14
APPENDIX C – ADDENDUM FORM ............................................................................................................... 15
RFP-2025-1219
Burke County Emergency Services Facility Furniture
2
1 NOTICE OF ADVERTISEMENT
Burke County, North Carolina RFP
Burke County Emergency Services Facility Furniture
Sealed bids for the purchase of Burke County Emergency Services Facility Furniture will be
received by Burke County Finance until 2:00 PM local time on December 19th, 2025, at the Burke
County Finance Office, 200 Avery Avenue, Morganton, NC 28655, at which time the Bids received
will be publicly opened and read. Late bids will not be accepted.
Burke County is soliciting bids from qualified firms to furnish, deliver and install furniture as outlined
in this solicitation.
Copies of the solicitation may be obtained from the location listed below:
1. Download the Bid Documents from the County website www.burkenc.org/Bids.aspx
All questions about the Bidding Documents are to be submitted to purchasing@burkenc.org.
Deadline for questions is December 12th, 2025, at 12:00 PM local time.
The County reserves the right to reject any and/or all bids, including, without limitation,
nonconforming, non-responsive, unbalanced, or conditional bids. The County also reserves the
right to waive informalities and request clarification as needed.
Burke County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
RFP-2025-1219
Burke County Emergency Services Facility Furniture
3
2 BID SUBMISSION
2.1 BID SUBMISSION DEADLINE
Sealed bids are to be received by Burke County Finance, Purchasing Agent Brian Nieft
until December 19th, 2025 at 2:00 PM EDT. Late bids will not be accepted.
2.2 BID DELIVERY REQUIREMENTS
All Sealed Bids must be submitted in person, mail, or special courier service to the Burke County
Finance Office at the addresses below with the firm’s name and RFP-2025-1219 on the outside
of the envelope/box:
Mail:
Burke County Finance Office
Attn: Brian Nieft
PO Box 219
Morganton, NC 28680
Delivery/FedEx/UPS/Courier:
Burke County Finance Office
Attn: Brian Nieft
200 Avery Avenue
Morganton, NC 28655
There is no expressed or implied obligation for Burke County to reimburse firms for any
expenses incurred in preparing Bids in response to this request.
Burke County reserves the right to reject any or all Bids, to waive technicalities and to
make such selection deemed in its best interest. With limited response, Burke County
reserves the right to extend the solicitation opening date as appropriate in order to assure
a competitive procurement.
2.3 BID QUESTIONS
Bid questions will be due on or before December 12th, 2025 at 5:00 PM local time. The
primary purpose of this is to provide participating firms with the opportunity to ask
questions, in writing, related to the RFP.
Submit questions by email to purchasing@burkenc.org by the deadline shown above.
Answers to all submitted questions will be posted to www.burkenc.org/Bids.aspx
RFP-2025-1219
Burke County Emergency Services Facility Furniture
4
2.4 BID ADDENDUM
Burke County may modify the RFP prior to the date fixed for submission of Bids by the
issuance of an addendum. It is the bidder’s responsibility to periodically check the County’s
website until the posted Bid Deadline to obtain any issued addenda.
No oral statements, explanations, or commitments by anyone shall be of effect unless
incorporated in the written addenda. Receipt of Addenda shall be acknowledged by the
Bidder on Appendix C – Addendum Form.
3 INSTRUCTIONS
3.1 COMMUNICATIONS
All communications, any modifications, clarifications, amendments, questions, responses
or any other matters related to the Invitation for Bid (RFP) must be made only through the
Procurement Contact noted on the cover of this RFP. A violation of this provision is cause
for the County to reject a Company’s bid. No contact regarding this document with other
County employees is permitted and may be grounds for disqualification.
3.2 BIDDERS ACKNOWLEDGEMENT
The Bid will remain subject to acceptance for 90 days after the Bid Opening, or for such
longer period of time that Bidder may agree to in writing upon request of Owner.
3.3 DUPLICATE BIDS
No more than one (1) bid from any Bidder will be considered by the County. In the event
multiple bids are submitted in violation of this provision, the County will have the right to
determine which bid will be considered, or at its sole option, reject all such multiple bids.
3.4 BID SIGNATURES
An authorized company official must sign Bids. Each signature represents binding
commitment upon the Bidder to provide the goods and/or services offered to the County
if the Bidder is determined to be the lowest responsive, responsible Bidder.
3.5 BIDDERS RESPONSIBILITIES
The Bidder must be capable, either as a firm or a team, of providing all parts as described
herein. Exclusion of any parts or services for this Bid may serve as cause for rejection.
The successful Bidder will be responsible for all work in this solicitation whether they are
provided or performed by the successful Bidder or subbidder(s). Further, the County will
consider the successful Bidder to be the sole point of contact with regard to contractual
matters, including payment of any and all charges resulting from the cost of any contract.
The successful Bidder must be an authorized dealer of the proposed scale and associated
equipment.
RFP-2025-1219
5
Burke County Emergency Services Facility Furniture
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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