On-call Inductive Loop Services

CITY OF DURHAM NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
September 28, 2026
NOTICE TO PROSPECTIVE BIDDERS
SUBJECT: Invitation for Bid
DESCRIPTION: On-call Inductive Loop Services
Overview
*NOTE THIS IS A SHORTENED ADVERTISEMENT PERIOD*
The City of Durham Department of Transportation is requesting bids for the project
described above. This project consists of pavement marking installation at various locations
within the City of Durham, NC. This project shall conform to the North Carolina Department of
Transportation Standard Specifications for Roads and Structures, January 2024 and any
addendum.
The completion date is one year beyond that given in the Notice to Proceed. There will
be two one-year options to renew at the City's sole discretion. Liquidated damages for this
project are $600.00 per calendar day for failure to complete this project by the completion
date.
Project-Specific Details
A presubmittal meeting will be held for this project on October 6 at 1:00pm. The
meeting will be held via Microsoft Teams. Email Jonathan Brown
(jonathan.brown@durhamnc.gov) at least 24 hours in advance for the meeting link.
Submittal
Sealed bids must be received in the Transportation Department (4th Floor) at 101 City
Hall Plaza, Durham, NC 27701 by 1:00 PM on October 15, 2026. Bids must be submitted on the
bid sheet included in the proposal and display the following statement on the front of the
envelope:

"QUOTATION FOR ON-CALL INDUCTIVE LOOP SERVICES"
THE BID PACKET CAN BE OBTAINED ON SEPTEMBER 28, 2026 AT THE CITY OF DURHAM
TRANSPORTATION DEPARTMENT.
The City of Durham Department of Transportation, in accordance with the provisions of
Title VI of the Civil Rights Act of 1964 (78 Stat.252) and the Regulations of the North Carolina
Department of Transportation (49 C.F.R., Part 21), issued pursuant to such act, hereby notifies
all bidders that it will affirmatively insure that the contract entered into pursuant to this notice
will be awarded to the lowest responsible bidder without discrimination on the grounds of sex,
race, color or national origin.
If you have any questions or need additional information concerning this project, please
contact me in writing at Jonathan.Brown@durhamnc.gov.
Sincerely,
Jonathan Brown
Jonathan Brown, PE
Senior Engineer

CITY OF DURHAM NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
CONTRACT PROPOSAL
FUNDING: Local
PROJECT: On-call Inductive Loop Services
COUNTY: Durham
ROUTE: Various
DESCRIPTION: As Needed Inductive Loop Sawcuts
BID OPENING: October 15, 2026 at 1:00PM
NOTICE:
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH
CAROLINA WHICH REQUIRES THE BIDDER TO BE LICENSED BY THE N.C. LICENSING BOARD FOR
CONTRACTORS WHEN BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE BID IS $50,000
OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE LICENSING BOARD OR
SBE PROJECT. BIDDERS SHALL ALSO COMPLY WITH ALL OTHER APPLICABLE LAWS REGULATING
THE PRACTICES OF ELECTRICAL, PLUMBING, HEATING AND AIR CONDITIONING AND
REFRIGERATION CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA.
THIS PROJECT IS CONSIDERED SPECIALTY WORK. THE CITY OF DURHAM DOES NOT REQUIRE A
GENERAL CONTRACTOR'S LICENSE TO BID ON THE SUBJECT PROJECT.
_________________________________________________________________________________________________________
NAME OF BIDDER N.C. CONTRACTOR'S LICENSE NUMBER
_________________________________________________________________________________________________________
ADDRESS OF BIDDER
RETURN BIDS TO: City of Durham Transportation Department
Attention: Jonathan Brown, PE
101 City Hall Plaza (4th Floor)
Durham, NC 27701

INSTRUCTIONS TO BIDDERS
PLEASE READ ALL THE INSTRUCTIONS CAREFULLY BEFORE PREPARING AND SUBMITTING
YOUR BID.
All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any
requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the bid.
1. The bid sheet furnished by Durham DOT with the proposal shall be used and shall not be altered in any manner. DO
NOT SEPARATE THE BID SHEET FROM THE PROPOSAL!
2. All entries on the bid sheet, including signatures, shall be typed or written in ink.
3. The Bidder shall submit a unit price for every item on the bid form. The unit prices for the various contract items
shall be written in figures.
4. An amount bid shall be entered on the bid sheet for every item. The amount bid for each item shall be determined
by multiplying each unit bid by the quantity for that item, and shall be written in figures in the "Amount Bid" column
of the sheet.
5. The total amount bid shall be written in figures in the proper place on the bid sheet. The total amount shall be
determined by adding the amounts bid for each item.
6. Changes in any entry shall be made by marking through the entry in ink and making the correct entry adjacent
thereto in ink. A representative of the Bidder shall initial the change in ink.
7. The bid shall be properly executed. All bids shall show the following information:
a. Name of individual, firm, corporation, partnership, or joint venture submitting bid.
b. Name and signature of individual or representative submitting bid and position or title.
c. Name, signature, and position or title of witness.
d. Federal Identification Number (or Social Security Number of Individual)
e. Contractor's License Number (if Applicable)
8. Bids submitted by corporations shall bear the seal of the corporation.
9. The bid shall not contain any unauthorized additions, deletions, or conditional bids.
10. The bidder shall not add any provision reserving the right to accept or reject an award, or to enter into a contract
pursuant to an award.
11. THE PROPOSAL WITH THE BID SHEET STILL ATTACHED SHALL BE PLACED IN A SEALED ENVELOPE AND SHALL HAVE
BEEN DELIVERED TO AND RECEIVED BY THE TRANSPORTATION DEPARTMENT AT 101 CITY HALL PLAZA, DURHAM,
NC 27701 BY 1:00PM ON OCTOBER 15, 2026.
12. The sealed bid must display the following statement on the front of the sealed envelope:
"QUOTATION FOR ON-CALL INDUCTIVE LOOP SERVICES"
13. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope shall be
addressed as follows:
City of Durham Transportation Department
Attention: Jonathan Brown, PE
101 City Hall Plaza (4th Floor)
Durham, NC 27701
AWARD OF CONTRACT
The award of the contract, if it be awarded, will be made to the lowest responsible Bidder in
accordance with the Standard Specifications for Roads and Structures 2024. The lowest
responsible bidder will be notified that his bid has been accepted and that he has been
awarded the contract. City of Durham reserves the right to reject all bids.

Table of Contents
STANDARD PROVISIONS ........................................................................................................ 3
GENERAL ................................................................................................................................................... 3
AUTHORITY OF THE ENGINEER ................................................................................................................. 4
CLAIMS FOR ADDITIONAL COMPENSATION OR EXTENSION OF TIME ...................................................... 4
DEFAULT OF CONTRACT ............................................................................................................................ 4
EXTENSION OF CONTRACT TIME ............................................................................................................... 4
INSPECTION ............................................................................................................................................... 5
LIABILITY INSURANCE ................................................................................................................................ 5
MATERIALS AND TESTING ......................................................................................................................... 6
PAYMENT .................................................................................................................................................. 6
SUPERVISION BY CONTRACTOR ................................................................................................................ 7
SAFETY AND ACCIDENT PROTECTION ....................................................................................................... 7
SUBLETTING OF CONTRACT ...................................................................................................................... 7
TEMPORARY SUSPENSION OF WORK........................................................................................................ 7
TRAFFIC CONTROL AND WORK ZONE SAFETY........................................................................................... 8
UTILITY CONFLICTS .................................................................................................................................... 8
STANDARD SPECIAL PROVISIONS ......................................................................................... 10
PROSECUTION AND PROGRESS ............................................................................................................... 10
CONTRACTOR'S LICENSE REQUIREMENTS GENERAL .............................................................................. 11
CONSTRUCTION METHODS GENERAL ..................................................................................................... 11
1 | P a g e

APPENDIX A
PROJECT SPECIAL PROVISIONS (not used)
SUBMITTAL CHECKLIST
NON-COLLUSION AFFIDAVIT
CONTRACT SAFETY RECORD INFORMATION
BID FORM
APPENDIX B
SAMPLE CONTRACT AND EXHIBITS
APPENDIX C
BID BOND
PERFORMANCE BOND AND PAYMENT BOND
2 | P a g e

STANDARD PROVISIONS
GENERAL
This contract is for the installation of inductive loops within the City of Durham. All work and
materials shall be in accordance with the provisions of the General Guidelines of this contract,
the Project Special Provisions, the 2024 North Carolina Department of Transportation Standard
Specifications for Roads and Structures, the 2024 North Carolina Department of Transportation
Roadway Standards Drawings, and the current edition of the Manual of Uniform Traffic Control
Devices (MUTCD).
The City will provide necessary markings to identify proposed site conditions. The Contractor will
furnish all equipment, complete utility locate request, secure necessary permitting, furnish material,
and labor necessary to complete this project.
The Contractor shall keep himself fully informed of all Federal, State and local laws, ordinances, and
regulations, and shall comply with the provisions of Section 107 of the Standard Specifications.
NCDOT Standard Specifications - The 2024 North Carolina Department of Transportation Standard
Specifications for Roads and Structures, herein referred to as the 'Standard Specifications', and the 2024
Roadway Standard Drawings, shall apply to all portions of this project except as may be modified by this
document.
Bidder Prequalification - Bidders are required to be prequalified with NCDOT for their specific discipline.
Contractors wishing to become prequalified may obtain information through the NCDOT website at:
https://connect.ncdot.gov/business/Pages/default.aspx
Award of Contract - The contract will be awarded to the lowest responsible, responsive bidder.
Alternate items will not be considered in determining the low bidder and will only be evaluated after the
award of the contract is made.
All bidders shall comply with all applicable laws regulating the practice of general contracting as
contained in Chapter 87 of the General Statutes of North Carolina which requires the bidder to be
licensed by N.C. Licensing Board for Contractors when bidding on any non-federal aid project where the
bid is $30,000 or more, except for certain specialty work as determined by the licensing board, bidders
are required to become licensed by the N.C. licensing board. Bidders shall also comply with all other
applicable laws regulating the practices of electrical, plumbing, heating and air conditioning and
refrigeration contracting as contained in Chapter 87 of the General Statutes of North Carolina.
Traffic Control -The requirements of the Manual on Uniform Traffic Control Devices (MUTCD) - FHWA,
as amended by the NCDOT Supplement to MUTCD, shall apply. Traffic Control, both vehicular and
pedestrian, shall be maintained throughout the project as required by these specifications as modified
by the project plans or special provisions.
3 | P a g e

CONTRACT TIME AND LIQUIDATED DAMAGES
The date of availability for this project will be given in the Notice to Proceed. The Contractor may begin
work prior to this date upon approval of the Engineer or his duly authorized representative. If such
approval is given, and the Contractor begins work prior to the date of availability, the City of Durham
Transportation Department will assume no responsibility for any delays caused prior to the date of
availability by any reason whatsoever, and such delays, if any, will not constitute a valid reason for
extending the completion date.
No work will be permitted and no purchase order will be issued until all required bonds and prerequisite
conditions and certifications have been satisfied.
The Contractor shall submit his bid for ninety days. The specific locations of work will be disseminated
as a series of Work Assignments given after the Notice to Proceed. The contract will end one year after
the start date indicated therein.
Upon satisfactory performance by the Contractor and at the sole discretion of the City, this contract
will be eligible for two one-year renewal options. The City will increase all unit prices by Two Percent
(2%), rounded up to the nearest tenth-dollar, over the previous period for each renewal.
Liquidated damages for this contract are Six Hundred Dollars ($600.00) per calendar day, and will be charged
for each calendar day, beyond the one-year limit unless otherwise approved by the project engineer in writing.
AUTHORITY OF THE ENGINEER
The Engineer for this project shall be the City of Durham's Traffic Engineer, acting directly or through his
duly authorized representatives.
The Engineer will decide all questions that may arise as to the quality and acceptability of work
performed and as to the rate of progress of the work; all questions that may arise as to the
interpretation of the contract; and all questions as to the acceptable fulfillment of the contract on the
part of the Contractor. The Engineer's decision shall be final, and the Engineer shall have executive
authority to enforce and make effective such decisions.
CLAIMS FOR ADDITIONAL COMPENSATION OR EXTENSION OF TIME
Any claims for additional compensation and/or extensions of the completion date shall be submitted to
the City of Durham Traffic Engineer with detailed justification within thirty (30) days after receipt of the
final invoice payment. The failure of the Contractor to submit the claim(s) within thirty days shall be a
bar to recovery.
DEFAULT OF CONTRACT
The Department of Transportation shall have the right to declare default of contract for breach by the
Contractor of any material term or condition of the contract. Default of contract shall be in accordance
with the terms, conditions, and procedures of Article 108-9 of the Standard Specifications.
EXTENSION OF CONTRACT TIME
Failure on the part of the Contractor to furnish bonds, or certifications or to satisfy preliminary
4 | P a g e

requirements necessary to issue the purchase order will not constitute grounds for extension of
the contract time. If the Contractor has fulfilled all preliminary requirements for the issuance of
a purchase order, and the purchase order authorization is not available by the date of
availability, the Contractor shall be granted an extension equal to the number of calendar days
the purchase order authorization is delayed after the date of availability.
INSPECTION
All work shall be subject to inspection by the Engineer at any time. Routinely, the Engineer will make
periodic inspections of the completed work. It will be the responsibility of the Contractor to keep the
Engineer informed of his proposed work plan and to submit written reports of work accomplished on a
frequency to be determined by the Engineer.
LIABILITY INSURANCE
The Contractor agrees to maintain on a primary basis, at its sole expense, and at all times during the
life of this contract the following applicable coverages and limits. The requirements contained herein,
as well as the City's review or acceptance of insurance maintained by the Contractor, is not intended
to, and shall not in any manner, limit or qualify the liabilities or obligations assumed by the Contractor
under this contract.
Commercial General Liability - Combined single limit of no less than $1,000,000 each occurrence and
$2,000,000 aggregate. Coverage shall not contain any endorsement excluding or limiting
Product/Completed Operations, Contractual Liability, Cross Liability, or Personal and Advertising
Injury Liability.
Automobile Liability - Limits of no less than $1,000,000 Combined Single Limit. Coverage shall include
liability for Owned, Non-Owned, and Hired automobiles. In the event the Contractor does not own
automobiles, the Contractor agrees to maintain coverage for Hired and Non-Owned Auto Liability,
which may be satisfied by way of endorsement to the Commercial General Liability policy or by
separate Auto Liability policy. Automobile coverage is necessary only if vehicles are used in the
provision of services under this contract or are brought on a City site.
Umbrella or Excess Liability - The Contractor may satisfy the minimum liability limits required above
under an Umbrella or Excess Liability policy. There is no minimum Per Occurrence limit of liability
under the Umbrella or Excess Liability. However, the Annual Aggregate limits shall not be less than the
highest "Each Occurrence" limit for required policies. The Contractor agrees to endorse the City as an
"Additional Insured" on the Umbrella or Excess Liability unless the certificate of insurance states the
Umbrella or Excess Liability provides coverage on a "Follow-Form" basis.
Workers' Compensation & Employers Liability - The Contractor agrees to maintain Worker's
Compensation Insurance in accordance with Chapter 97 of the North Carolina General Statutes and
with Employer Liability limits of no less than $1,000,000 for each accident, each employee, and policy
limit. This policy must include a waiver of subrogation.
5 | P a g e

Additional Insured - The Contractor agrees to endorse the City as an Additional Insured on the
Commercial General Liability. The Additional Insured shall read "City of Durham as its interest may
appear".
Certificate of Insurance - The Contractor agrees to provide the City a certificate of insurance
evidencing that all coverage, limits, and endorsements required herein are maintained and in full
force and effect, and certificates of insurance shall provide a minimum thirty (30) day endeavor to
notify, when available, by the Contractor's insurer. If the Contractor receives a non-renewal or
cancellation notice from an insurance carrier affording coverage required herein or receives notice
that coverage no longer complies with the insurance requirements herein, the Contractor agrees to
notify the City within five (5) Business Days with a copy of the non-renewal or the cancellation notice
or with written specifics as to which coverage is no longer in compliance. The Certificate Holder
address should appear as follows:
City of Durham
Attn: Transportation Department
101 City Hall Plaza
Durham, NC 27701
All primary insurance carriers must be authorized to do business in North Carolina. As used in this
contract, "Business Day" is defined as any day other than Saturdays, Sundays, and any legal holiday
recognized by the City pursuant to City Code Section 42-16, as amended.
Proof of insurance shall be furnished to the Engineer prior to beginning work.
MATERIALS AND TESTING
The Engineer reserves the right to perform all sampling and testing in accordance with Section 106 of
the Standard Specifications and the Department's "Materials and Test Manual." However, the Engineer
may reduce the frequency of sampling and testing where he deems it appropriate for the project under
construction.
The Contractor shall furnish the applicable certifications and documentation for all materials as required
by the Standard Specifications. Material that is not properly certified will not be accepted.
PAYMENT
The Contractor may submit a request for partial payment on a monthly basis, or other interval as
approved by the Engineer. Compensation for all pay items shall be in accordance with the Standard
Specifications. The amount of partial payments will be based on the work accomplished and accepted
as the last day of the approved pay period.
All requests for payment shall be made by Contractor's invoice, the invoice shall be submitted to:
6 | P a g e