REQUEST FOR QUALIFICATIONS (RFQ) AUDIO/VISUAL (A/V) DESIGN, INSTALLATION, AND POST-INSTALLATION...

Location:	Arkansas
Posted:	Aug 25, 2025
Due:	Sep 12, 2025
Agency:	Arkansas Democrat-Gazette
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment C - Architect and Engineering Services - Construction
Publication URL:	To access bid details, please log in.

REQUEST FOR
QUALIFICATIONS (RFQ)
AUDIO/VISUAL (A/V) DESIGN, INSTALLATION, AND
POST-INSTALLATION
SERVICES
I. Summary
The City of Hope, AR is constructing a new Aquatic and Recreation facility which will include an entrance lobby, offices, meeting rooms, party rooms, sound reinforcement and scoreboards for basketball, pickleball, and an eight lane pool with other outside entertainment areas including a pool and splashpad. As such The City is seeking qualifications from audiovisual design and implementation firms to provide design and/or engineering services (“A/V Firm”).
THE CITY expects to select an A/V Firm from those qualified through this RFQ process to work with THE CITY and coordinate with the Architect and Contractor on the design and cabling for data, voice, high capacity Wi-Fi, security wiring and access controls, a room reservation system, scoreboard visual and audio for pool meets and audio visual equipment throughout to support THE CITY’s meeting and other needs. The full scope of services requested from qualified A/V Firms has not been pre-determined and the A/V Design Criteria outlined in Section VI of this RFQ could be altered significantly in collaboration with the selected A/V Firm.
THE CITY expects the selected A/V Firm’s services to commence in September 2025 and be completed by the end of December 2025.
II. RFQ Timetable
The anticipated timetable for this RFQ is as follows:
Release of RFQ
August 24, 2025
Deadline for Written Questions
September 8, 2025 by 5:00pm
THE CITY Responses to Questions Provided September 10, 2025
Statements of Qualifications (SOQ) Deadline September 12, 2025 by 5:00pm
III. Questions and Responses
Prospective A/V Firms may submit questions regarding this RFQ by email to clay@bild-architects.com and stone.j@hsassoc.com . When submitting questions, please specify which section of the RFQ you are referencing and quote the language that prompted the question. Questions may address issues or concerns that the evaluation criteria and/or business requirements would unfairly disadvantage a potential A/V Firm, about the Sample Contract terms or conditions, or, due to unclear instructions, may result in THE CITY not receiving the best possible responses.
IV. Qualification Submission Deadline
The SOQ should be submitted by email to ___dshelman@hoperakansas.net___ by 5:00pm (Central Time) on September 12, 2025 or one hard copy can be sent to City Hall, 206 West Avenue A., Hope, AR 71801. Please include the subject line
“STATEMENT OF QUALIFICATIONS FOR AUDIO/VISUAL DESIGN SERVICES.”
It is the sole responsibility of the proposing A/V Firm to ensure that its SOQ is received before the submission deadline. A proposing A/V Firm shall bear all risks associated with any delays in delivery. Any SOQ received after the scheduled closing date and time for receipt of SOQs will not be accepted.
V. SOQ Requirements
The SOQ shall include, at a minimum, the following:
1. A cover letter, summarizing the A/V Firm’s key understanding of the proposed
design services, key qualifications, and the A/V FIRM’s relevant contact
information, including email address, mailing address and phone number(s).
2. The composition of the A/V Firm’s team, the key team member’s role and their
relevant experience. Please identify all relevant key consultants, including
subcontractors, and other disciplines as necessary, and please provide a resume
for each of these key consultants.
3. A description of A/V FIRM’s recent, relative project work and A/V experience
including, but not limited to, the following:
a. Cabling for data, voice, and other low voltage applications
b. High-Capacity Wi-Fi
c. Security Wiring & Control (Key Card Access to office space integrated with
Elevator Access)
d. Scoreboard Integration and Audio
e. Audio/Visual systems for large meetings that include
remote locations
f. Meeting Room Reservation Systems
g. Identifying and Documenting Equipment & Unique Hardware Specifications
h. Experience with coordinating projects that include third-party coordination
(e.g. Building Management, Furniture Dealer/Designer/Installer, Architect,
Internet Service Providers, etc.)
i. Name and title of the client’s project manager
j. Project references and client contact information.
4. Recommended approach to meeting and/or altering the A/V Design Criteria
(Section VI), including a description of why this approach will provide a best-
value solution for THE CITY.
5. Any other information that will help inform THE CITY’s selection process, particularly addressing the evaluation criteria identified below.
Submission of a SOQ by a proposing A/V Firm shall be deemed a representation that the A/V Firm:
a. Has carefully read and fully understands the information provided by THE CITY as part of this RFQ.
b. Understands and acknowledges that THE CITY expects the selected A/V Firm to
enter into an agreement with THE CITY.
c. Represents that all information submitted is true and correct;
d. Did not, in any way, collude, conspire to agree, directly or indirectly, with any
person, firm, corporation or other A/V Firm in regard to this RFQ; and,
e. Acknowledges that THE CITY has the right to make any inquiry it deems
appropriate to substantiate or supplement information as necessary.
No request for modification of a RFQ shall be considered after submission on the
grounds that a A/V Firm was not fully informed about any fact or condition.
VI. A/V Design Criteria
a. 1,446 SF Double-height Entrance Lobby
b. (2) Two full size 94’x50’ basketball courts with capability for striping for (2) two pickleball courts and (1) one volleyball court. Gym Side is approximately 16,000 SF
c. Elevated (3) three lane walking/running track.
d. 25 Yard (8) eight lane competition interior lap pool with Interior ADA accessible 540 SF Therapy pool. Pool side is approximately 12,500 SF.
e. Exterior 2,640 SF Splash Pad/Pool.
f. (2) party rooms approximately 300 SF each.
g. (3) three offices approximately 200 SF each.
h. Break/Meeting Room approximately 600 SF.
VII. SOQ Evaluations & Criteria
Submitted A/V Firm SOQs will be evaluated in accordance with the following evaluation criteria.
A/V Firm - Evaluation Criteria
Strength of the firm in relevant technical areas
Demonstrated success and experience in performing A/V
Design services for a public entity like THE CITY
Design creativity and relevant expertise in meeting THE CITY’s
Design Criteria (Section VI).
THE CITY reserves the right not to convene interviews or discussions, and to make an award on the basis of initial SOQs received. References may be contacted at any point in the process.
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Post Date: 08/24 12:00 AM

REQUEST FOR QUALIFICATIONS (RFQ) AUDIO/VISUAL (A/V) DESIGN, INSTALLATION, AND POST-INSTALLATION SERVICES