Request for Proposals for Master Services Agreement for scanning physical records into digital format
| Location: | Ontario |
|---|---|
| Posted: | Dec 4, 2025 |
| Due: | Feb 3, 2026 |
| Agency: | City of Toronto |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | Doc4770472119 |
| Publication URL: | To access bid details, please log in. |
| NOIP (Notice of Intended Procurement) Type: | Advanced Notice of Intended Procurement |
| Posting Title: | Request for Proposals for Master Services Agreement for scanning physical records into digital format |
| High Level Category: | Goods and Services |
| Wards: | All Wards |
| Document Type: | RFP |
| Document Number: | Doc4770472119 |
| Ariba Discovery Posting Link: | https://discovery.ariba.com/rfx/20854382 |
| Publish Date: | December 1, 2025 |
| Issue Date: | December 3, 2025 |
| Estimated Submission Deadline: | February 3, 2026 at 12:00 Noon |
| Solicitation Document Description: |
Request for Proposals for a Service to Digitize Physical Records
It is the intention of the City to award a contract to the highest-ranked Supplier meeting the specifications of this Request for Proposal. Notwithstanding the dates and times shown in this Supplier Discovery / Advanced Notice of Intended Procurement, Suppliers are to note the following: The Solicitation will open at 12:00 a.m. local time in Toronto on December 3, 2025. Its documents will be available in the City's Online Procurement System at the Public Posting link shown above after that time. The Submission Deadline will be the later of (a) 12:00 p.m. local time in Toronto on February 3, 2026, or (b) the date and time displayed in the City Online Procurement System countdown clock. Solicitation documents are available only in SAP Ariba, the City of Toronto’s chosen e-bidding solution, and responses must be submitted in SAP Ariba. Suppliers must be registered on SAP Ariba to initiate or continue doing business with the City. New suppliers who have not previously registered with the City and who are interested in viewing and bidding on City solicitations can register by going to the City of Toronto Registration Page. A link to this page is available at https://www.toronto.ca/business-economy/doing-business-with-the-city/searching-bidding-on-city-contracts |
| Applicable Trade Agreement: |
Chapter 19 of Comprehensive Economic and Trade Agreement (CETA)
Chapter 5 of Canada Free Trade Agreement (CFTA) Chapter 9 Trade and Cooperation Agreement between Ontario and Quebec (OQTCA) |
| Contract Duration: | 3 years with an option in favour of the City to extend the agreement on the same terms and conditions for up to 2 additional 1-year periods. |
| Electronic Submissions to be Received: | Via City's Online Procurement |
| Division: | Technology Services |
| Buyer Name: | Brian Bjolin |
| Buyer Email: | brian.bjolin@toronto.ca |
| Buyer Phone Number: | 4163382984 |
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