RFP - Disaster Debris Monitoring Services

The Governing Body of The City of Pass Christian, Mississippi, will receive proposals for:

Disaster Debris Monitoring Services

At PASS CHRISTIAN, MISSISSIPPI, at CITY HALL, PASS CHRISTIAN, MISSISSIPPI, until 3:00 P.M., Tuesday, April 21, 2026 , and then the Board of Mayor and Aldermen will publicly open and read aloud the bids at the Board meeting to be held at 6:00 P.M., Tuesday, April 21, 2026, at the Municipal Complex at 105 Hiern Avenue, Pass Christian, MS 39571.

All prospective bidders may obtain a Specification Package with all requirements by visiting www.passchristianbids.com or by contacting the City Clerk, Marian Governor, at 228-452-3311, located at 200 West Scenic Drive, Pass Christian, MS 39571, between the hours of 8:00 AM and 5:00 PM, Monday through Friday.

All proposals must be on file with the City Clerk prior to 3:00 P.M., Tuesday, April 21, 2026. All proposals must be sealed and clearly marked on the outside of the envelope as indicated “DISASTER DEBRIS MONITORING SERVICES” to be opened on April 21, 2026. Bids submitted by “Express/Overnight” services must be in a separate inner envelope/package sealed and identified as stated in the previous sentence. Bidders and any other interested individuals are invited to attend the bid opening.

Envelopes not so marked are submitted at the risk of the prospective Bidder, and the City assumes no responsibility for the premature opening of same by any City employee.

Bids sent through the U.S. Mail are done so at the risk of the Prospective Vendor and should be addressed to the City of Pass Christian, in care of the City Clerk’s Office, 200 West Scenic Drive, Pass Christian, MS 39571. The City is NOT responsible for bids that arrive in the mail after the designated opening time. Bids may be delivered in person to the City Clerk’s Office located at 200 West Scenic Drive, Pass Christian, MS 39571 until 3:00 p.m. on Tuesday, April 21, 2026.

Electronic Proposals may be submitted at www.passchristianbids.com . Questions regarding electronic bidding can be directed to PH Bidding at 662-407-0195 or bids@phbidding.com .

The Mayor and Board of Aldermen will meet at the time and in the place stated first above in this Notice and will then and there open, read aloud, consider, and take such action as the Governing Body may then determine on proposals received in accordance with this Notice. The Governing Body reserves the right to reject any and all proposals and to waive informalities.

If the  City is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of bids at the advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the  City shall be open and at the previously advertised time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be advertised, and all Vendors/Contractors, upon submission of a bid proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Bids shall be received by the  City until the new date and time of the bid opening as set forth herein. The  City shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the  City as a result of a Force Majeure Event. Each Vendor/Contractor shall be required to ensure delivery and receipt of its bid by the  City prior to the new date and time of the bid opening.

The City of Pass Christian expressly reserved the right to accept or reject any or all bids or any part of any or all bids based on a lowest and best bid determination. If the Bid documents request separate bids on phases or items of a project, the City of Pass Christian reserves the right to accept or reject any or all bids or any part of any or all bids based on a lowest and best bid determination on each phase or item for which a separate bid is requested.

By Order of the Governing Body of the City of Pass Christian, this the 13th day of March 2026.

Marian Governor
City Clerk
Pass Christian, Mississippi