Street Paint Striping Project

CONSTRUCTION SPECIFICATIONS
FOR
CITY OF MANCHESTER
ST. LOUIS COUNTY, MISSOURI
STREET PAINT STRIPING PROJECT
April 2026
CITY OF MANCHESTER
14317 MANCHESTER RD.
MANCHESTER, MISSOURI 63011

I N D E X
CONSTRUCTION SPECIFICATIONS
FOR
STREET PAINT STRIPING PROJECT
CITY OF MANCHESTER
ST. LOUIS COUNTY, MISSOURI
April 2026
DESCRIPTION PAGE NUMBER
REQUEST FOR BIDS RB-1
INSTRUCTIONS TO BIDDERS IB-1 TO IB-6
GENERAL CONDITIONS GC-1 TO GC-16
SPECIFICATIONS S-1 TO S-7
CITY MAP CM-1 TO CM-2
BID PROPOSAL FORM BF-1 TO BF-4
VARIOUS AFFIDAVITS & CERTIFICATIONS AFF-1 TO AFF-5
NON-COLLUSION AFFIDAVIT NCA-1
PREVAILING WAGE PW-1 TO PW-4
FORM OF PAYMENT BOND PB-1 TO PB-2
FORM OF PERFORMANCE AND
PMB-1 TO PMB-3
MAINTENANCE BOND
CITY-CONTRACTOR AGREEMENT CC-1 TO CC-6

REQUEST FOR BIDS
The City of Manchester hereby gives notice that sealed bid proposals for the STREET
PAINT STRIPING PROJECT will be received by the City of Manchester, Missouri, at
City Hall, 14317 Manchester Road, until 10:00 a.m. on Thursday, April 2, 2026. All bids
will be opened and publicly read aloud at that time. Bids received after said time will be
returned unopened.
Specifications and bid requirements may be secured from the Public Works Department
at the Manchester City Hall, 14317 Manchester Road or by visiting
www.manchestermo.gov/bids.
All bids shall be submitted in a sealed envelope and shall be clearly marked, "STREET
PAINT STRIPING PROJECT BID".
The City reserves the right to reject any or all bids, to waive informalities in bidding and
to accept the bid most advantageous to the City.
TO BE PUBLISHED IN THE WEDNESDAY, MARCH 11, 2026, EDITION OF THE
ST. LOUIS COUNTIAN.
AFFIDAVIT TO BE FURNISHED.
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INSTRUCTIONS TO BIDDERS
For the Street Paint Striping Project (the "Project") in the City of Manchester, Missouri (the
"City").
1. General
A. All work shall be constructed and completed in accordance with the specifications for the
same, relating to the construction of such improvements.
B. The Bid Documents are on file at the Public Works Department at the Manchester City
Hall, 14317 Manchester Road.
C. Bid due date is April 2, 2026, at 10:00 A.M. (prevailing local time). Bids received after
the due date will not be considered. No exceptions.
2. Scope
Proposed construction for the Project will consist generally of: Improve the conditions of pavement
striping and markings on streets located in the City (the "Work").
3. Obtaining Bid Documents
Bid Documents include:
1. Request for Bids
2. Instructions to Bidders
3. General Conditions
4. Specifications
5. City Map
6. Bid Proposal Form
7. Various Affidavits & Certifications
8. Non-Collusion Affidavit
9. Prevailing Wage
10. Form of Payment Bond
11. Form of Performance and Maintenance Bond
12. City-Contractor Agreement
The Bid Documents shall also include any Exhibits or Attachments to the above documents, any
Addenda issued prior to receipt of bid proposals, all modifications, and all documents included in
the project manual for the Project, as such may be on file in the office of the Assistant Director of
Public Works. Copies of the Bid Documents may be obtained, free of charge, at the Public Works
Department at the Manchester City Hall, 14317 Manchester Road, or on the city website
www.manchestermo.gov/bids. The City shall maintain a list of all people and organizations who
have obtained copies of the Bid Documents.
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4. Bid Proposals
A. Sealed bid proposals will be received in accordance with this Notice to Contractors.
B. Bids shall be submitted on the accompanying Bid Proposal form. The Bid Proposal form
includes the affidavits required of bidders and shall be notarized where the bidder is required to
submit such affidavits. Bids shall be sealed in an envelope bearing only the printed endorsement
"STREET PAINT STRIPING PROJECT BID". In the case of proposals to be sent by mail, the
envelope shall be placed in an outer or mailing envelope and endorsed as noted above.
C. Bid Submittals shall be accompanied by the following:
1. Documentation showing the bidder's participation in a federal work authorization
program, pursuant to Section 285.230 R.S.Mo. and in accordance with paragraph 13 of
these Instructions to Bidders.
2. Proof of lawful presence of the Authorized Representative of the Contractor,
pursuant to Section 208.009 R.S.Mo. and in accordance with paragraph 13 of these
Instructions to Bidders
3. Bid security in the amount of five (5%) percent of the Base Bid (exclusive of
numbered Alternates) as indicated on the Bid Proposal form shall accompany the bid
submittal. Bid security shall be in the form of a bank draft or certified check and drawn
upon a responsible, solvent bank and payable to the City or a satisfactory Bid Bond
executed by the bidder and by a good and sufficient surety authorized to do business in
Missouri. A Bid Bond shall be in substantially the form provided in the Bid Documents.
The bid security shall be refunded or returned to the bidder upon the faithful performance
of the conditions of the Bid Proposal to the satisfaction of the City.
4. A Subcontractor Utilization Form identifying the Subcontractors and Suppliers the
bidder proposes to utilize in the performance of the Project, in accordance with the General
Conditions.
5. A satisfactory Affidavit of Non-Collusion in substantially the form provided in the
Bid Documents.
6. Certificates of insurance showing evidence of required insurance coverage in
accordance with the City-Contractor Agreement
7. At least three (3) references regarding prior work of the bidder on public works
contracts in Missouri.
D. No bid shall be considered unless the offering bidder shall furnish evidence satisfactory to
the City that the bidder has the necessary facilities, ability and pecuniary resources to fulfill the
conditions of the Contract Documents. The low bidder or any other bidder may be required to
submit financial statements.
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E. All bids shall be made for materials in the different classes furnished in the Work complete,
and no bid proposal will be made or considered on any part of the Work not complete in place, nor
on materials except in completed work, unless specifically otherwise provided for in the Plans and
Specifications.
F. Attention of the bidders is directed to the requirement that Work on the Project shall be
commenced within 15 days following written notice to the Contractor to proceed and the Project
be completed sixty (60) calendar days after the Notice to Proceed, unless an extension of time is
approved by the City.
G. No bid shall be withdrawn after the opening of bids for a period of ninety (90) calendar
days after the closing time for acceptance of bids. Any bidder may withdraw a bid personally or
by written request at any time prior to the closing time for the acceptance of bids.
H. Addenda may be issued during the bidding period. All Addenda shall become a part of the
Bid Documents and shall be binding on all Bidders. Bidders shall include resultant costs in the
Base Bid. The City will issue Addenda to all known persons and organizations who have obtained
copies of the Bid Documents, however, it is the duty of a Bidder to ensure that such Bidder has
obtained all Addenda prior to submission of a bid.
I. Where the Bid Documents stipulate a particular product, substitutions will be considered
up to seven (7) days before receipt of bids. When a request to substitute a product is made, the
City may approve the substitution and if approved, will issue an Addendum to known Bidders.
The submission shall provide sufficient information to determine acceptability of such products
and shall provide complete information on required revisions to other work to accommodate each
proposed substitution. Bidders shall not include a substitution in a Bid unless such substitution is
submitted and approved as provided in this paragraph.
5. Itemized Bids
Each bid shall be itemized in component parts as set out on the Unit Price Extension Sheet form
to be submitted on or before the date and time for receiving bids. Each bid shall specify unit prices
for all items and shall make extensions based upon the quantities listed. The sum of the products
of the quantities listed in the Unit Price Extension Sheet form as submitted, multiplied by the unit
price bid, shall constitute the gross sum Base Bid, which shall be entered on the Bid Proposal form.
6. Approximate Quantities
All quantities are approximate. Quantities provided in the Bid Documents are not guaranteed by
the City and are used solely for the purpose of comparing bids and may or may not represent the
actual quantities encountered on the Project. The City shall pay according to the actual work in
place, as provided in the Contract Documents.
7. Bidder's Duties
A. Bidders shall thoroughly examine the Plans and Technical Specifications for the Project,
and also the Project site, shall inform themselves fully of the conditions relating to construction
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and labor under which the Work will be performed and shall judge for themselves all the
circumstances affecting the cost and nature of the Work and the Project. By submitting a bid, each
bidder represents that the bidder has inspected the Project site and is thoroughly familiar with the
Bid Documents and all requirements for performance of the Work and failure of the bidder to do
so shall not relieve the successful bidder of the obligation to furnish all labor, materials and
equipment necessary to carry out the provisions of the Contract Documents and to complete the
Project in accordance with the Contract Documents for the consideration set forth in the bid
submitted.
B. In a case of doubt as to the true meaning of any part of the Plans and Technical
Specifications, or any other of the Bid Documents, any person who has obtained a copy of the Bid
Documents may submit to the City a written request for an interpretation thereof no later than
seven (7) days before the date set for receipt of bids. Questions or requests for interpretation
submitted via phone or voicemail will not be answered. The person submitting the request shall
be responsible for its prompt delivery. Any such interpretation will be rendered only by written
Addendum duly issued and a copy of such addendum will be mailed or delivered to each person
listed by the City as having obtained a copy of the Bid Documents. The City shall not be
responsible for any other explanation or interpretation of the Bid Documents.
C. Contractor agrees that if it believes any provision, requirement, certification, or other obligation
or waiver whatsoever contained within the Bid Documents, including all certifications, affidavits,
and the City-Contractor Agreement, is unlawful, the Contractor must present the same in writing
prior to execution of the City-Contactor Agreement so that the City may determine whether the
contract process should be held in abeyance, seek judicial determination, or take other appropriate
action; provided that presentation to the City of a claim, shall not obligate the City to take any
specific course of action or require any delay in the contacting process.
8. Bidder Disqualifications
No contract will be awarded by the City to any person, firm or corporation: (i) who has been
delinquent or unfaithful in any former contract for construction with the City; (ii) who has
defaulted as surety or otherwise upon any contractual monetary obligation to the City; (iii) who
appears on the Missouri Secretary of State's list of violators of the Prevailing Wage Law; (iv) who
is not authorized to do business in the State of Missouri; (v) who is otherwise ineligible to be
awarded a contract for the Project under applicable federal, state, or local law.
9. Return of Bid Security
The City shall return the bid security of all except the three apparent lowest and best bidders for
the Project within ten (10) business days after the opening of bids. Bid security of the three
apparent lowest and best Bidders shall be returned within 48 hours after the City has accepted a
Payment Bond and a Performance and Maintenance Bond and has approved and executed a City-
Contractor Agreement.
10. Right To Reject Bids
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The City intends to award a contract based on the bid that, in the City's sole discretion, is the best,
lowest, and most responsive bid that best meets the interests and requirements of the City. The
City reserves the right in the City's sole discretion to reject any and all bids, to waive technicalities
or deficiencies in any or all bids, to negotiate with any or all bidders or others for more favorable
terms or prices, and to award a contract to other than the bidder submitting the lowest cost bid
proposal, with or without negotiation. The City reserves the right not to open a sole bid.
11. Statutory Preferences
In awarding this Agreement, the City shall give preference to all firms, corporations, or individuals
doing business as Missouri firms, corporations, or individuals, or which maintain Missouri offices
or places of business, when the quality of performance promised is equal or better and the price
quoted is the same or less. Additionally, the City shall give preference to disabled veteran
businesses (as that term is defined in Section 34.076 R.S.Mo.) doing business as Missouri firms,
corporations, or individuals, or which maintain Missouri offices or places of business, when the
quality of performance promised is equal or better and the price quoted is the same or less.
To the extent permitted by federal laws and regulations, a contractor or bidder domiciled outside
the boundaries of the State of Missouri shall be required, in order to be successful, to submit a bid
the same percent less than the lowest bid submitted by a responsible contractor or bidder domiciled
in Missouri as would be required for such a Missouri domiciled contractor or bidder to succeed
over the bidding contractor or bidder domiciled outside Missouri on a like contract or bid being let
in the person's domiciliary state and, further, the contractor or bidder domiciled outside the
boundaries of Missouri shall be required to submit an audited financial statement as would be
required of a Missouri domiciled contractor or bidder on a like contract or bid being let in the
domiciliary state of that contractor or bidder.
12. Award of Contract
A. Except in cases where the City exercises the right to reject any or all bids or to negotiate
with any or all bidders, the City will award a contract for the Work and the Project as soon as
practicable after closing of the time for accepting bids, to the bidder who has submitted the lowest
and best bid which complies in all respects with requirements of the Bid Documents and which, in
the City's sole discretion, best meets the interests and requirements of the City.
B. The successful bidder shall be required within five (5) days of receipt of written notification
of award from the City to execute the City-Contractor Agreement and to furnish a satisfactory
Performance and Maintenance Bond, if required, on the Notice of Award, a satisfactory Payment
Bond, each with a good and sufficient surety authorized to do business in the State of Missouri,
each in the full amount of the bid submitted based on the bid quantity listed on the Bid Proposal
form, and each substantially in the form provided in the Bid Documents. The Payment Bond
furnished shall meet all requirements of Section 107.170 R.S.Mo., as amended, and shall guarantee
the payment of any and all materials, incorporated, consumed or used in connection with the
construction of such Work, and all insurance premiums, both for compensation, and for all other
kinds of insurance, said Work, and for all labor performed in such Work whether by subcontractor
or otherwise, including payment of prevailing wage requirements of the State of Missouri when
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applicable. The Performance and Maintenance Bond furnished shall guarantee the faithful
performance of the Work and guarantee the Work for the guaranty period established in the City-
Contractor Agreement. Such guarantee obligation is separate and independent of Contractor's
obligation to provide warranties as required by the City-Contractor Agreement or applicable law.
In case of failure or neglect to execute the City-Contractor Agreement or to furnish a satisfactory
Payment Bond or Performance and Maintenance Bond within the time above specified, such
bidder will be considered as having abandoned the bid, and the bid security provided shall
thereupon be forfeited to the City and collected as provided by law, and thereupon the Project shall
be re-advertised or otherwise let to another bidder.
13. Compliance with State Immigration Statutes
A. As a condition for the award of this contract, the Contractor shall, by sworn affidavit and
provision of documentation, affirm its enrollment and participation in a federal work authorization
program with respect to the employees working in connection with the Work. The Contractor
shall also sign an affidavit affirming that it does not knowingly employ any person who is an
unauthorized alien in connection with the Work. The Contractor shall not be required to provide
these affidavits to the City if such affidavits have been previously provided to the City within the
past year. All words in this paragraph shall have the definitions as provided in Section 285.525
R.S.Mo.
B Pursuant to Section 208.009 R.S.Mo., the Contractor shall provide at the time of
submission of any bid affirmative proof that the Authorized Representative for the Contractor is a
citizen or a permanent resident of the United States or is lawfully present in the United States. The
Authorized Representative for the Contractor (or "Authorized Representative") shall be the person
authorized to prepare, submit and sign bid documents on behalf of the Contractor and shall be
eighteen years of age or older. Such affirmative proof shall include documentary evidence
recognized by the Missouri Department of Revenue when processing an application for a driver's
license, a Missouri driver's license, as well as any document issued by the federal government that
confirms an alien's lawful presence in the United States.
C. An Authorized Representative who cannot provide the proof required under Section
208.009 R.S.Mo. at the time of submission of any bid may alternatively sign an affidavit under
oath, attesting to either United States citizenship or classification by the United States as an alien
lawfully admitted for permanent residence. The affidavit shall be on or consistent with forms
prepared by the City, which shall be available from the City Clerk if needed. Any Authorized
Representative who signed an above-described affidavit must provide proof of lawful presence
within the time provided in Subsection 208.009.5 R.S.Mo. for temporary public benefits and
failure to provide such proof within such time may result in the City rescinding and voiding any
Contract awarded to the Contractor.
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GENERAL CONDITIONS
1. PREPARATION OF BIDS:
A. One (1) copy of the bid must be submitted. All blank spaces must be filled
in as noted, in ink or typed, in both words and figures with amounts
extended and totaled, and no changes shall be made in phraseology of
the forms or in the items mentioned therein. In case of any discrepancy
between the written amounts and the figures, the written amount shall
govern. Any bid may be deemed non-responsive which contains any
omissions, erasures, alterations, additions, irregularities, of any kind, or
items not called for, or which does not contain prices set opposite to each
of the several items in the bid forms, or in which any of the prices are
obviously unbalanced.
B. The bidder shall sign his bid in the blank space provided therefore. If the
bid is made by a partnership or a corporation, the name and address of
the partnership or corporation shall be shown, together with the names
and addresses of the partners or officers. If the bid is made by a
partnership, it must be signed by all authorized partners; if made by a
corporation, it must be signed by an authorized officer thereof with a
certification of authorization attached to the bid.
C. All quantities are approximate. Quantities provided in the Contract
Documents are not guaranteed by Owner and are used solely for the
purpose of comparing bids and may or may not represent the actual
quantities encountered on the project. Owner shall pay according to the
actual work in place, as provided in the Contract Documents.
D. No bid shall be withdrawn after the opening of bids for a period of ninety
(90) calendar days after the closing time for acceptance of bids. Any
bidder may withdraw a bid personally or by written request at any time
prior to the closing time for the acceptance of bids.
E. Addenda may be issued during the bidding period. All Addenda shall
become a part of the Contract Documents and shall be binding on all
bidders.
F. In a case of doubt as to the true meaning of any part of the Plans and
Technical Specifications, or any other of the Contract Documents, any
person who has obtained a copy of the Contract Documents may submit
to the City a written request for an interpretation thereof no later than
seven (7) days before the date set for receipt of bids. Questions or
requests for interpretation submitted via phone or voicemail will not be
answered. The person submitting the request shall be responsible for its
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