Automatic Tire Chains

Location:	North Carolina
Posted:	Mar 12, 2026
Due:	Mar 26, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components
Solicitation No:	FB26172
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

Automotive Services

Forsyth County Fleet

Bids Will Be Opened at 10:00 a.m.

March 26, 2026

SUITE 324, PURCHASING DEPARTMENT

CITY HALL BUILDING

101 NORTH MAIN STREET

WINSTON-SALEM, NORTH CAROLINA

ADVERTISEMENT FOR BIDS

Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals endorsed

Automatic Tire Chains for Forsyth County Automotive Services will be received by the City/County

Purchasing Dept. in Ste. 324, City Hall Bldg., 101 N. Main St., Winston-Salem, N.C. until 10:00 a.m.,

March 26, 2026, at which time they will be opened and read.

Instructions for submitting bids and complete specifications may be obtained during regular office

hours, Monday – Friday, 8:00 a.m. to 5:00 p.m. at the same location, or by contacting TaWanna A.

Gates via email tawannag@cityofws.org or per phone 336-747-6938. The City reserves the right to

reject any or all proposals.

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Notice to Bidders

It is the policy of the City of Winston-Salem & Forsyth County that an employee, officer, or agent of the

City/County may not participate in any manner in the bidding, awarding, or administering of contracts

in which they, or a member of their immediate family, their business partner, or any organization in

which they serve as an officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees

to indemnify the City/County from and against all claims, suits, damages, costs, losses, and expenses in

any manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,

successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and

regulations promulgated thereunder.

All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation

for Bid (IFB) and mutually agreed upon by the City/County and the proposer.

No special inducements will be considered that are not a part of the original bidding document.

City/County Rights and Options

The City/County, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB that

would be in the best interests of the City/County

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders

must identify materials to be protected and must state the reasons why such exclusion from public

disclosure is necessary and legal. The City/County reserves the right to make all final determination(s)

of the applicability of North Carolina General Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the items/equipment requested herein shall be considered as a representation

that the bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which

affect those engaged or employed in the provision of such services, or equipment used in the provision

of such services, or which in any way affects the conduct of the provision of such services; and no plea

of misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any

provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or

regulation, it shall be reported to the City/County in writing without delay.

The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and

Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

The bidder certifies that the bid is made in good faith and without collusion with any person bidding on

this contract or with any officer or employee of the City of Winston-Salem & Forsyth County.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate

against any employee or applicant for employment because of race, religion, color, gender, age,

handicap, political affiliation or national origin.

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Ethics Policy / Code of Conduct

The City of Winston-Salem & Forsyth County has established guidelines for ethical standards of conduct

for City/County representatives and to provide guidance in determining what conduct is appropriate in

particular cases. City/County representatives should maintain high standards of personal integrity,

truthfulness, honesty, and fairness in carrying out public duties; avoid any improprieties in their roles as

public servants including the appearance of impropriety; and never use their position or power for

improper personal gain. In establishing an ethics policy, the City of Winston-Salem & Forsyth County

desires to protect the public against decisions that are affected by undue influence, conflicts of interest,

or any other violation of these policies as well as promote and strengthen the confidence of the public in

their governing body.

Equal Employment Opportunity / ADA

The Contractor shall not discriminate against any employee or applicant for employment because of

race, creed, color, religion, national origin, political affiliation, gender, age or disability. The contractor

shall comply with all applicable laws and regulations regarding the American with Disabilities Act

(www.ADA.gov) as amended from time to time and all rules and regulations promulgated thereunder

and other laws and regulations pertaining to equal employment. The Contractor hereby agrees to

indemnify the Owner from and against all claims, suits, damages, costs, losses and expenses in any

manner arising out of or connected with the failure of the contractor, its subcontractors, agents,

successors, assigns, officers or employees to comply with the provisions of the ADA or rules and

regulations promulgated thereunder. The Contractor agrees to act affirmatively in its employment and

promotion practices, and in the general treatment of its employees.

Iran Divestment Act

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of persons

engaging in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will

Contractor utilize on this agreement any subcontractor on such list. This list, along with additional

information about the Iran Divestment Act, is available on the Treasurer’s Office site:

https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-

Resources.aspx.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this

agreement any subcontractor on said list.”

SPECIAL TERMS AND CONDITIONS

DETAILED SPECIFICATIONS: Detailed specifications for the items/equipment are included with

the bid request. Bids to be submitted in accordance with the specifications and these Special

Terms and Conditions, both of which require doing all that is necessary, proper, or incidental to

the furnishing of the items/equipment identified herein. All things not expressly stated in the

specifications or Special Terms and Conditions but involved in carrying them out must be

included in bidder’s proposal as though they were specifically stated.

NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders, special

terms and conditions specific to this Invitation for Bids, the specifications, and General Contract

Terms and Conditions. The City of Winston-Salem & Forsyth County objects to and will not

evaluate or consider any additional terms and conditions submitted with a bidder response. This

applies to any response appearing in or attached to the document as part of the bidder’s response.

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DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and

delivery of a proposal, the bidder agrees that any additional terms and conditions, whether

submitted purposely or inadvertently, shall have no force or effect. It shall be the bidder’s

responsibility to read this entire document, review all enclosures and attachments, and comply

with all requirements specified herein.

The bidder is cautioned that the requirements of this bid can be altered only by written addendum

and that verbal communications from whatever source are of no effect.

EXCEPTIONS TO SPECIFICATIONS:

In the event that clarifications or changes to bid specifications are necessary, changes will be

made by written addendum. In all cases items/equipment must be furnished as requested, and

where brand names are used, consider the term "or equal" to follow. Such references are not

intended to be restrictive and comparable products of other manufacturers will be considered.

However, written approval for any proposed substitution or change in specifications must

be obtained by bidder prior to the close of bids.

Any request for an approved equal, change in specification or protest of specifications must be

fully supported with technical data, test results, or other pertinent information and evidence that

the substitute offered is equal to, or better than, the specification requirement. The bidder shall

not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

Bidder’s failure to request exceptions to specifications or approved equals as stated above will

be interpreted as the bidders’ intent to comply fully with the requirements as written. Conditional

or qualified bids shall be subject to rejection in whole or in part.

The City of Winston-Salem & Forsyth County reserves the right to postpone bid openings for its

own convenience.

GENERAL REQUIREMENTS: The items/equipment furnished shall be new and unused and the

manufacturer's latest listed and published stock model, or models which meet all the applicable

requirements of these specifications. Specifications may require that certain makes and models

of vehicles, auxiliaries and/or accessories be provided.

BIDDERS SUBMITTALS(when requested): Bidder must furnish all information requested herein

including descriptive literature and/or complete specifications covering the products offered.

Reference to literature submitted with a previous bid will not satisfy this provision. Bids which

do not comply with these requirements will be subject to rejection. All documents submitted

should bear the name of the bidder.

EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem & Forsyth County

accepts no responsibility for any expense incurred by the bidder in the preparation and

presentation of a bid. Such expenses shall be borne exclusively by the bidder.

CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the

successful bidder’s/vendor’s response to this Invitation for Bids and Proposals and any addenda

thereto, plus the City’s/County issuance of a Purchase Order for the proposed goods and/or

services shall constitute a binding contract.

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INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and indemnify

the City of Winston-Salem & Forsyth County and all of its officers, departments, agencies,

agents, and employees from and against all claims, loss, damage, injury, fines, penalties and

cost - including court costs and attorney's fees, charges, liability, and exposure, however,

caused resulting from, arising out of, or in any way connected with the bidder’s/vendor’s

negligent performance or nonperformance of the terms of the contract.

VENDOR SUPPORT/SERVICE AND PARTS(where it applies): The vendor and/or manufacturer

bidding on these specifications must have the ability to provide repair parts and technical service

in the form of a service representative, including the maximum time from receipt of notice to

arrival of parts or the service representative. The manufacturer, whether they are the vendor or

not must be satisfactory to the City of Winston-Salem & Forsyth County from the standpoint of

experience, reliability, and demonstrated ability to manufacture equipment comparable as to size

and type as that required by the specifications and shall have manufactured and/or sold equipment

of the size and type specified which has operated satisfactorily in the field for a minimum of one

year. The City of Winston-Salem & Forsyth County reserves the right to reject bids from

vendors that have failed to perform satisfactory under previous contracts with the City of

Winston-Salem & Forsyth County and/or vendors that cannot produce satisfactory evidence that

they can furnish promptly all spare parts needed for ordinary service and repair of the

items/equipment herein specified.

INSPECTION, TRAINING, PERFORMANCE TEST AND ACCEPTANCE:

a. Upon delivery the items/equipment will be subject to inspection to verify conformance

with specifications by the staff of the City of Winston-Salem & Forsyth County

b. Any defects or failure of items/equipment to perform or comply with any requirements

of the City/County specifications must be immediately remedied by the vendor at the

vendor's own expense prior to acceptance by the City/County.

WARRANTY(where it applies): Bidder to include the warranty provisions as outlined in bid

specifications.

TAX EXEMPTIONS: The City of Winston-Salem & Forsyth County is exempt from Federal Excise

Tax but not from State and Local Sales Tax. Sales tax should not be included in bid prices but

may be added as separate items.

EVALUATION AND SELECTION OF BIDS: The evaluation of vendor bids shall center on the

match between the stated specifications and other requirements included in the final bid request

and the vendor's proposal including selection of the lowest responsible bidder, with consideration

of past performance, service record, and reliability. The statutory provisions controlling

purchasing by local governments in N. C. (GS 143) includes selection standards for use in making

of awards. The provision reads, “All contracts shall be awarded to the lowest responsible,

responsive bidder, taking into consideration quality, performance, and the time specified in the

bids for the performance of the contract". The City of Winston-Salem & Forsyth County reserves

the right to accept or reject any or all bids and proposals and further specifically reserves the right

to make the award or awards in the best interest of the City of Winston-Salem & Forsyth County.

All bids shall be made firm for no less than 120 days.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	FB26172
Bid Title:	Automatic Tire Chains
Category:	Formal Bids
Status:	Open

Automatic Tire Chains

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See also