On-Going Engineering Services

Pacific Grove Unified School District
435 Hillcrest Avenue
Pacific Grove, California 93950
Request for Statements of Qualifications("RFQ")
For Engineering Services
For Future Modernization Projects and
Miscellaneous District Projects
RFQ Issued: April 9, 2026
Responses Due: April 30, 2026
Selection by Governing Board: May 21, 2026
4889-6790-6777, v. 1

Request for Qualifications ("RFQ")
For Engineering Services
For Future Modernization Projects and Miscellaneous District Projects
The Governing Board (the "Board") of the Pacific Grove Unified School District (the "District") is seeking
statements of qualifications from qualified providers of engineering services (i.e. civil, structural, mechani-
cal/plumbing, electrical, telecommunications/data, fire protection, and commissioning services) from inter-
ested firms for future modernization projects and miscellaneous District projects ("Projects"). The District
seeks to compile a list of qualified engineers ("List") from which the District may select, on an as-needed
basis, individuals or firms to provide engineering services for one or more of the Projects.
1. Critical Dates
Submittal Due Date:
All responses must be received electronically no later than April 30, 2026, at 2:00:00 p.m. (PDT) by:
Cody Carpino, Director
Brailsford & Dunlavey, Inc.
Email: CCarpino@bdconnect.com.
No hard copies will be accepted. It is the responsibility of each provider to ensure the statement of
qualifications arrives successfully either via email or a share file link.
Submittals not received by the deadline will be returned unopened.
Interview Date:
No interviews are planned at this time, but the District reserves the right to schedule interviews at a later
time.
Timeline:
The District anticipates the following timeline for creation of the List (these dates are subject to change):
April 9, 2026 RFQ issued by the District found at the following web address:
https://www.pgusd.org/Parents--Community/Facilities/BID-OPPORTUNITIES/index.html
April 23, 2026 Questions regarding the RFQ due at 4:00:00 p.m. (PDT)
April 27, 2026 Last Day for an Addendum to the RFQ
April 30, 2026 Proposals due by 2:00:00 p.m. (PDT)
May 12, 2026 Notify each engineer whether it has been included in the proposed List, pending
Board approval
May 21, 2026 Board approves List and Agreements of each engineer included in List
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2. Anticipated Project Description
See attached Board approved Measure B master list of anticipated projects under Attachment B.
3. Scope of Work
The engineers' responsibilities on each District Project shall include, but not be limited to, the following:
* Thoroughly investigate and prepare scope for the Project
* Establish a master timeline for the Project
* Organize a design process involving a design committee of staff, teachers, citizens, students and
others
* Prepare drawings and specifications according to applicable requirements
* Utilize building materials suitable for climate zone
* Prepare and validate cost estimates
* Obtain needed approvals from state and local officials, including timely approval by Division of
State Architect and State Fire Marshal
* If Project is competitively bid - prepare, issue, supervise opening and evaluation of bids
* If Project is delivered pursuant to the authority granted by Education Code section 17406, work
with Project contractor in evaluating plans and provide revisions as necessary during the planning
phase
* Coordinate with others
* Resolve construction problems and issues as they arise
* Support timely completion of construction and punch list
* Coordinate contract signoffs, warranty filings and closeout including with Division of the State Ar-
chitect
On each District Project, the engineer will be expected to perform the scope of services described in the
engineer agreement accompanying this RFQ (Attachment A), which will be the form of agreement that the
engineer must execute. Any statement of qualifications and proposal submitted in response to this RFQ
must be based on the scope of services, obligations, and other terms of this RFQ and the attached engineer
agreement.
If a proposing firm would like to suggest any edits to the agreement form, they must be submitted at least
10 calendar days ahead of the proposal deadline to allow the District time to consider the suggestion and,
if a revision is made, issue an addendum to all proposing firms. No proposed edits will be considered after
this deadline or after submittal of proposals.
4. Statement Format and Content
If an engineer has any questions other than questions about the form of agreement (see above), it must
submit them at least seven (7) calendar days before the proposals are due to allow the District to review
and decide whether to issue an addendum to the RFQ.
The statement of qualifications should be clear, concise, complete, well organized, and demonstrate re-
spondent's ability to follow instructions.
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The statement of qualifications must be provided electronically ONLY, with no more than 30 single-sided
pages in total length.
All respondents are requested to follow the order and format specified below. Please bookmark each sec-
tion of the submittal to correspond to the numbers/headers shown below.
The cover shall include the RFQ's title and submittal due date, the name, address, fax number, and the tel-
ephone number of responding firm (or firms if there is a joint venture or association). The cover should
also identify the proposed lead engineer for the Project and the engineering discipline(s) the statement of
qualifications is responding to.
The table of contents shall include complete and clear listings of headings and pages to allow easy refer-
ence to key information.
The following sections should be included in the statement in the order listed:
A. Cover Letter
A cover letter signed by an authorized officer of the firm submitting the statement of qualifica-
tions or signed by another person with authority to act on behalf of and bind the firm. Indicate
contact person(s) for this Project.
B. Mandatory Qualifications
Respondents must hold an engineer's license which is current, valid and in good standing with
the State of California. Respondents must have the necessary qualifications to provide the re-
quested services in accordance with California law. Provide the following information for each
license:
1. Name of license holder exactly as on file.
2. License number, issuance date, and expiration date.
3. Whether license has been suspended or revoked in the past 5 years. If so, explain.
Public Works Registration Requirement: The firm is required to be registered with the Depart-
ment of Industrial Relations ("DIR") pursuant to Labor Code section 1725.5 and provide proof of
DIR registration. Firms must be registered with the DIR prior to the due date for submittals on
this RFQ. Failure of a firm to be registered by the response due date will render the response
non-responsive.
C. Organization, Credentials, and General Background
Please provide a brief history of your organization, including:
1. Number of years the organization has been in business.
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2. Location of office that will perform the work required by this Request for Statements of
Qualifications.
3. Engineering discipline and a list of basic services provided by your organization.
4. List the name and address of your current legal counsel, and generally describe the services
provided by him/her. Also list any other legal counsel that has represented you during the
last three years.
D. School Facilities Planning and Design Experience
Describe the experiences/background of your organization in providing design and contract ad-
ministration services for public school facilities as required by this Request for Statements of
Qualifications. Provide a list of similar educational projects performed over the last 5 years, in-
cluding start and finish dates, project cost, contractor, owner, and owner contact information.
E. Past Performance Record
If any of the following has occurred, please describe in detail the circumstances for each occur-
rence:
1. Failure to enter into a contract once selected/awarded.
2. Withdrawal of a proposal as a result of an error.
3. Termination or failure to complete a contract.
4. Debarment by any municipal, county, state, federal or local agency.
5. Involvement in litigation, arbitration or mediation.
6. Conviction of the firm or its principals for violating any federal or state law related to engi-
neering practice or contract performance.
7. Knowing concealment of any deficiency in the performance of a prior contract.
8. Falsification of information or submission of deceptive or fraudulent statements in connec-
tion with a contract.
9. Willful disregard for applicable rules, laws or regulations.
F. Project Team
1. Identify key team members of the Project team and provide their qualifications.
2. Describe how the Project would be staffed.
3. Identify all of your proposed consultants (if any) for the Project and provide their qualifica-
tions.
4. Provide an organization chart for the Project.
5. List the percentage of your firm's basic services on the Project that will be performed by
DVBE (if DVBE is required by Education Code 17076.11); and if that percentage is less
than 3%, submit a verified description of your good faith efforts to include DVBE in your
team. Use the District's forms (see Attachment C).
6. Include an executed Fingerprinting Notice and Acknowledgement form (see Attachment
D).
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G. Client Satisfaction/References
Provide a list of at least five educational client references for which your organization has per-
formed design services similar to those required by this RFQ. References must include:
1. Name, address, telephone number, and a contact person of the project owner.
2. Name, address, telephone number and a contact person for the contractor(s) working on the
project(s).
3. Describe the project(s) on which your organization provided services, including costs.
H. Insurance
Attach a letter from your insurance company indicating your firm's ability to provide insurance.
The following is a tentative schedule:
1. A.M. Best financial rating of A:____
2. Commercial General Liability Insurance: Commercial general Liability Insurance shall be
at least as broad as Insurance Services office General Liability Coverage (Occurrence Form
CG 0001), with coverage limits of not less than One Million Dollars ($1,000,000) per oc-
currence for bodily injury, personal injury and property damage/ Two Million Dollars
($2,000,000) aggregate.
3. Automobile Liability Insurance: Automobile liability insurance shall be at least as broad as
Insurance Services Office Form Number CA 0001 covering Automobile Liability, Code 1
(any auto), with coverage limits of at least One Million Dollars ($1,000,000) for bodily in-
jury and property damage each accident limit.
4. Workers' Compensation and Employer's Liability Insurance: The selected engineer shall
insure (or be a qualified self-insured) under the applicable laws relating to workers' com-
pensation insurance, all of their employees working on the Project, in accordance with the
"Workers Compensation and Insurance Act," Division IV of the California Labor Code.
The selected engineer shall provide employer's liability insurance in the amount of at least
One Million Dollars ($1,000,000) per accident for bodily injury and disease.
5. Errors and Omissions Insurance: Errors and omissions insurance on an claims made basis
with a limit of at least One Million Dollars ($1,000,000) with a deductible in an amount not
to exceed the sum of Ten Thousand Dollars ($10,000).
6. All insurance will be in a form and with insurance companies acceptable to the District.
7. Insurance carriers shall be qualified to do business in California and maintain an agent for
process within the State.
I. Current and Contracted Projects
Attach a list of your firm's projects currently underway and those contracted for but not yet un-
derway. List actual or expected start and completion dates of the projects and explain how your
firm will be able to effectively manage and perform the District's Project while also managing
and performing the listed projects.
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J. Proposed Compensation
Describe your firm's rates and fees for professional services for all proposed members of the firm
who will provide services in response to this RFQ. Include rates for all expected fees associated
with the work, including travel expenses, copying and printing costs, etc.
5. Selection Process
A. The purpose of this RFQ is to enable the District to identify the List of firms with whom the Dis-
trict may select for various Projects pursuant to the attached engineer agreement.
B. The District will use the selection and negotiation process outlined below. A review and selec-
tion committee composed of key District officials and consultants will review and evaluate all
submittals and may conduct interviews.
C. Statements and proposals will be opened privately to assure confidentiality and to
avoid disclosure of the contents to competing respondents prior to and during the review, evalua-
tion, and negotiation processes. However, to the extent that the submittals are public records un-
der California law, they may be subject to release to members of the public if specifically re-
quested under applicable law.
D. The following items will be considered by the District in the evaluation and selection process:
* Conformance of the submission to the specified format.
* Organization, presentation, and content of the submission.
* Qualifications and experience, especially on public school construction.
* Ability to work with diverse decision makers.
* Creative problem-solving capabilities.
* Experience with a variety of construction delivery methods.
* Strength of client recommendations.
* Capacity and commitment to provide services to client.
* Performance on past projects.
* Proven experience related to project management responsibilities.
* Proposed methods and overall strategic plan to accomplish the work in a timely and com-
petent manner within the District's financial constraints and time frames.
* Cost of services.
* Professional reputation for timeliness of work, client relationships, and accuracy of
cost estimates.
* Reasonableness of proposed compensation for all engineering services for the entire Pro-
ject, including the amount of the not-to-exceed cap.
6. Interviews, Selection, and Contract Negotiations
The District may, but is not obligated to, conduct interviews with the engineers that respond to this RFQ.
If conducted, the interviews will be held on a date and time to be determined at the District Office, 435
Hillcrest Avenue, Pacific Grove, CA, 93950. At the time of the interview, the engineer's design team will
be required to attend.
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The District will evaluate interested firms and recommend one or more firms to be placed on its pre-
qualified List of Engineers from which the District will be able to select one or more engineers to provide
the services necessary to serve the District for the Projects contemplated herein. Submission of a proposal
does not guarantee inclusion on the List. Inclusion on the List does not guarantee selection for any District
Project during the effective term of the List. Inclusion on the List in one year also does not guarantee in-
clusion on the List in subsequent years. The District reserves the right to select a different engineer for
each Project. The District reserves the right to include or not include any of the aforementioned Projects.
All work will be coordinated with the designated District employee(s) and/or bond program manager of
Ausonio, Inc. and Brailsford & Dunlavey, Inc. as specified on a per-Project basis. No preference will be
given to any firm or individual because of that firm or individual's past dealings, including contracts, with
the District. Only complete packages submitted in response to this RFQ and the subsequent selection pro-
cess will determine which firms or individuals will be included on the List. Other than the amount of
compensation, the terms of the engineer agreement (Attachment A), including the compensation structure,
are not negotiable, suggested edits to the agreement will not be considered after the deadline in Section 3
above, and an engineer's submittal of a proposal shall be deemed acceptance of the agreement's terms.
7. General Information
Amendments: The District reserves the right to cancel or revise this RFQ in part or in its entirety. If the
District cancels or revises the RFQ, all respondents will be notified by addenda. The District also reserves
the right to extend the date responses are due or postpone the interview date (if deemed applicable).
Inquiries: Any questions concerning this RFQ or selection process may be directed to Cody Carpino, Di-
rector, Brailsford & Dunlavey; email: CCarpino@bdconnect.com. Replies involving any substantive is-
sues will be issued by addenda and posted on the Pacific Grove Unified School District website at
https://www.pgusd.org/Parents--Community/Facilities/BID-OPPORTUNITIES/index.html.
8. Special Conditions
Non-Discrimination: The District does not discriminate on the basis of race, color, national origin, reli-
gion, age, ancestry, medical condition, disability, or gender in consideration for an award of contract.
Costs: Costs of preparing a statement in response to this RFQ are solely the responsibility of the Respond-
ent.
Limitations: This RFQ does not commit the District to award a contract, to defray any costs incurred in
the preparation of a statement pursuant to the RFQ, or to procure or contract for work. The District re-
serves the right to waive any irregularities in the statements received pursuant to this RFQ, or in the pro-
cess outlined herein for selection of an engineer for the Project.
Sanctions in Response to Russian Aggression: See the requirements for such sanctions in the Agreement
attached to this RFQ.
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ATTACHMENT A
FORM OF AGREEMENT FOR ENGINEERING SERVICES
Pacific Grove Unified School District
RFQ for Engineering Services

AGREEMENT
FOR
ENGINEERING SERVICES
BETWEEN
PACIFIC GROVE UNIFIED SCHOOL DISTRICT
AND
______________ [ENGINEERING FIRM]
_________________, 2026
PACIFIC GROVE UNIFIED SCHOOL DISTRICT
435 Hillcrest Avenue
Pacific Grove, California 93950