Forsyth County Chemicals / Parks & Recreation

INVITATION FOR BID
CHEMI CALS
PARKS & RE CREATION
Bids Will B e Opened
10:00 a.m., Octo ber 12th, 2026
SUITE 324, CITY HALL BUILDING
101 NORTH M AIN STREET
WINSTON-SALEM, NORTH CAROLINA
BY THE
CITY/COUNTY PURCHASING DEPARTMENT
324 City Hall Building
Winston-Salem, NC 27101
IF2777 Chemicals Page 1 of 16

Notice to Bidders
It is the policy of the City of Winston-Salem & Forsyth County that an employee, officer, or agent of the
City/County may not participate in any manner in the bidding, awarding, or administering of contracts
in which they, or a member of their immediate family, their business partner, or any organization in
which they serve as an officer, director, trustee, or employee, have a financial interest.
The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)
and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees
to indemnify the City/County from and against all claims, suits, damages, costs, losses, and expenses in
any manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,
successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and
regulations promulgated thereunder. All bids must be firm and not subject to increase, unless specified
within the provisions of this Invitation for Bid (IFB) and mutually agreed upon by the City/County and
the proposer. No special inducements will be considered that are not a part of the original bidding
document.
City/County Rights and Options
The City/County, at its sole discretion, reserves the following rights:
* To supplement, amend, substitute or otherwise modify this IFB at any time
* To cancel this IFB with or without the substitution of another IFB
* To take any action affecting this IFB, this IFB process, or the equipment subject to this IFB that
would be in the best interests of the City/County
* To issue additional requests for information
Public Records
Any material submitted in response to this IFB will become a "public record" once the bidder's
document(s) is opened and the bidder is determined to be a participant in the solicitation process and
shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must
claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders
must identify materials to be protected and must state the reasons why such exclusion from public
disclosure is necessary and legal. The City/County reserves the right to make all final determination(s)
of the applicability of North Carolina General Statutes 132-1.2, Confidential Information.
Familiarity with Laws and Ordinances
The submission of a bid on the equipment/items/products requested herein shall be considered as a
representation that the bidder is familiar with all federal, state, and local laws, ordinances, rules and
regulations which affect those engaged or employed in the provision of such equipment/items/products
used in the provision of services, or which in any way affects the conduct of the provision of such
services; and no plea of misunderstanding will be considered on account of ignorance thereof. If the
bidder discovers any provisions in the IFB documents that are contrary to or inconsistent with any law,
ordinance, or regulation, it shall be reported to the City/County in writing without delay.
Ethics Policy / Code of Conduct
The City of Winston-Salem & Forsyth County has established guidelines for ethical standards of conduct
for City/County representatives and to provide guidance in determining what conduct is appropriate in
particular cases. City/County representatives should maintain high standards of personal integrity,
truthfulness, honesty, and fairness in carrying out public duties; avoid any improprieties in their roles as
public servants including the appearance of impropriety; and never use their position or power for
improper personal gain. In establishing an ethics policy, the City of Winston-Salem & Forsyth County
desires to protect the public against decisions that are affected by undue influence, conflicts of interest,
or any other violation of these policies as well as promote and strengthen the confidence of the public in
their governing body.
IF2777 Chemicals Page 2 of 16

Iran Divestment Act
Provider hereby certifies that it is not on the North Carolina State Treasurer's list of persons engaging
in business activities in Iran, prepared pursuant to NCGS G.S. 147-86.58, nor will Provider utilize on
this agreement any subcontractor on such list. This list, along with additional information about the
Iran Divestment Act, is available on the Treasurer's Office site: https://www.nctreasurer.com/inside-
thedepartment/OpenGovernment/Pages/Iran-Divestment-Act-Resources.aspx.
Divestment from Companies that Boycott Israel
Contractor hereby certifies that it is not on the North Carolina State Treasurer's list of companies
engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this
agreement any subcontractor on said list."
The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable
federal, state, and local laws, specifically including, without limitations, the Occupational Safety and
Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.
The bidder certifies that the bid is made in good faith and without collusion with any person bidding on
this contract or with any officer or employee of the City of Winston-Salem & Forsyth County.
The undersigned further agrees, in connection with the performance of this contract, not to discriminate
against any employee or applicant for employment because of race, religion, color, gender, age,
handicap, political affiliation or national origin.
The City/County reserves the right to hold bids open for a period of sixty days (60) days after due date
before making awards.
Bidders are expected to submit a formal bid that shall include delivery commitments that meet the
requirements of this IFB in the format and manner specified herein
Bids are to be signed by an officer of the company authorized to bind the submitter to its
provisions. Failure to manually sign the appropriate bid form will disqualify the bidder and the
bid will not be considered.
SPECIAL TERMS AND CONDITIONS
DETAILED SPECIFICATIONS: Detailed specifications for this equipment/items/product are
included as an attachment with the bid request. Bids to be submitted in accordance with the
attached specifications and these Special Terms and Conditions, both of which require doing all
that is necessary, proper, or incidental to the furnishing of the equipment identified herein. All
things not expressly stated in the attached specifications or Special Terms and Conditions but
involved in carrying them out must be included in proposal as though they were specifically
stated.
NOTICE TO BIDDERS: All bids are subject to the provisions of the instructions to Bidders, special
terms and conditions specific to this Invitation for Bids, the specifications, and General Contract
Terms and Conditions. The City of Winston-Salem & Forsyth County objects to and will not
evaluate or consider any additional terms and conditions submitted with a bidder response. This
applies to any response appearing in or attached to the document as part of the bidder's response.
DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS. By execution and
delivery of a proposal, the bidder agrees that any additional terms and conditions, whether
submitted purposely or inadvertently, shall have no force or effect. It shall be the bidder's
responsibility to read this entire document, review all enclosures and attachments, and comply
with all requirements specified herein.
IF2777 Chemicals Page 3 of 16

EXCEPTIONS TO SPECIFICATIONS AND APPROVAL OF ALTERNATES:
In all cases equipment/items/products must be furnished as requested, and where brand
names are used, consider the term "or equal" to follow. However, written approval for any
proposed substitution or change in specifications must be obtained by bidder prior to the
close of bids. Specifications not subject to substitution or change shall be indicated as "NO
EXCEPTIONS".
All design, materials, and workmanship shall in every respect be in accordance with the best
current practices in the industry. Minor deviations from the provisions of these specifications
may be considered to permit manufacturers to follow their standard manufacturing processes;
however, all proposed minor deviations must be explained in detail and MUST be submitted in
writing to Purchasing within the exception process time frame identified herein or they WILL
NOT be considered. Prospective bidders may make appointments to discuss these specifications,
but written requests for consideration must be submitted.
Requests for approved equals or changes in specifications, and/or protests of specifications
must be received by the City of Winston-Salem & Forsyth County in writing.
Any request for an approved equal, change in specification or protest of specifications must
be fully supported with technical data, test results, or other pertinent information and
evidence that the substitute offered is equal to, or better than, the specification
requirement.
In the event that clarifications or changes to bid specifications are necessary or if a proposed
substitution is approved during the exception process, changes will be made by written
addendum. The City of Winston-Salem & Forsyth County will, if necessary, postpone the
scheduled opening of bids so as to provide at least seven (7) days between the mailing of the
amended bid and the revised bid opening date. All addenda must be signed and returned with
the final bid.
Bidder's failure to request exceptions to specifications or approved equals as stated above will
be interpreted as the bidders' intent to comply fully with the requirements as written. Conditional
or qualified bids shall be subject to rejection in whole or in part.
The City of Winston-Salem & Forsyth County reserves the right to postpone bid openings for its
own convenience.
NONCONFORMING TERMS AND CONDITIONS: A bid response that includes terms and
conditions that do not conform to the terms and conditions in this bid document is subject to
rejection as nonresponsive. The City of Winston-Salem & Forsyth County reserves the right to
permit the bidder/vendor to withdraw nonconforming terms and conditions from its bid response
prior to a determination by the City of Winston-Salem & Forsyth County of non-responsiveness.
COMPLIANCE WITH RULES AND REGULATIONS (Does Not Apply To This Bid): The
equipment furnished must comply with all applicable provisions of the Occupational Safety and
Health Act (OSHA), the American National Standard Institute (ANSI) and the Federal Motor
Vehicle Standards of the U. S. Department of Transportation. The conversion equipment
must also be certified by either the US Environmental Protection Agency (EPA) or California
Air Resources Board (CARB). EPA Certificates are not required at time of bid, but are
required upon delivery of vehicle(s). The equipment furnished shall be capable of passing any
applicable N. C. State motor vehicle inspection.
IF2777 Chemicals Page 4 of 16

GENERAL REQUIREMENTS: The equipment/items/products furnished shall be new and unused
and the manufacturer's latest listed and published stock model, or models which meet all the
applicable requirements of these specifications. Specifications may require that certain makes
and models of vehicles, auxiliaries and/or accessories be provided.
BIDDERS SUBMITTALS (where it applies): Bidder must furnish all information requested herein
including descriptive literature and/or complete specifications covering the products offered.
Reference to literature submitted with a previous bid will not satisfy this provision. Bids which
do not comply with these requirements will be subject to rejection. All documents submitted
should bear the name of the bidder.
EXPENSES INCURRED IN PREPARING BID: The City of Winston-Salem & Forsyth County
accepts no responsibility for any expense incurred by the bidder in the preparation and
presentation of a bid. Such expenses shall be borne exclusively by the bidder.
CONTRACT/AWARD: Pursuant to the laws governing public contracts in North Carolina, the
successful bidder's/vendor's response to this Invitation for Bids and Proposals and any addenda
thereto, plus the City/County's issuance of a City of Winston-Salem or Forsyth County purchase
order for the proposed goods and/or services shall constitute a binding contract.
INDEMNIFICATION: The bidder/vendor covenants to save, defend, keep harmless, and indemnify
the City of Winston-Salem & Forsyth County and all of its officers, departments, agencies,
agents, and employees from and against all claims, loss, damage, injury, fines, penalties and
cost - including court costs and attorney's fees, charges, liability, and exposure, however,
caused resulting from, arising out of, or in any way connected with the bidder's/vendor's
negligent performance or nonperformance of the terms of the contract.
VENDOR SUPPORT/SERVICE AND PARTS (where it applies): The vendor and/or manufacturer
bidding on these specifications must describe in writing to be submitted with their bid, its ability
to provide repair parts and technical service in the form of a service representative, including the
maximum time from receipt of notice to arrival of parts or the service representative.
The manufacturer, whether they are the vendor or not must be satisfactory to the City of Winston-Salem
& Forsyth County from the standpoint of experience, reliability, and demonstrated ability to
manufacture equipment comparable as to size and type as that required by the specifications, and
shall have manufactured and sold equipment of the size and type specified which has operated
satisfactorily in the field for a minimum of one year. The City/County reserves the right to reject
bids from vendors that have failed to perform satisfactory under previous contracts with the City
of Winston-Salem & Forsyth County and/or vendors that cannot produce satisfactory evidence
that they can furnish promptly all spare parts needed for ordinary service and repair of the
equipment herein specified.
IF2777 Chemicals Page 5 of 16

INSPECTION, TRAINING, PERFORMANCE TEST AND ACCEPTANCE:
a. Upon delivery the items will be subject to inspection to verify conformance with
specifications by the staff of the City of Winston-Salem & Forsyth County.
b. Any defects or failure of items to perform or comply with any requirements of the
City/County specifications must be immediately remedied by the vendor at the vendor's
own expense prior to acceptance by the City/County.
WARRANTY WHERE IT APPLIES: Bidder to include the warranty provisions as outlined in bid
specifications.
TAX EXEMPTIONS: The City of Winston-Salem & Forsyth County is exempt from Federal Excise
Tax but not from State and Local Sales Tax. Sales tax should not be included in bid prices, but
may be added as separate items.
INDEMNIFICATION: The successful bidder/vendor agrees to indemnify and hold harmless the City
of Winston-Salem & Forsyth County against any and all claims or causes of action for property
damage or personal injury arising out of or relating to the negligence of the successful
bidder/vendor, its officers, employees or agents.
DELIVERY: Delivery shall be made FOB
EVALUATION AND SELECTION OF BIDS: The evaluation of vendor bids shall center on the
match between the stated specifications and other requirements included in the final bid request
and the vendor's proposal including selection of the lowest responsible bidder, with consideration
of past performance, service record, and reliability. The statutory provisions controlling
purchasing by local governments in N. C. (GS 143) includes selection standards for use in making
of awards. The provision reads, "All contracts shall be awarded to the lowest responsible,
responsive bidder, taking into consideration quality, performance, and the time specified in the
bids for the performance of the contract". The City of Winston-Salem & Forsyth County reserves
the right to accept or reject any or all bids and proposals and further specifically reserves the right
to make the award or awards in the best interest of the City of Winston-Salem.
All bids shall be made firm for no less than sixty (60) days.
All bids must be received not later than October 12th, 2026 at 10:00 a.m.
IF2777 Chemicals Page 6 of 16

Proposal Form
Chemicals
***Bids must be submitted per email to tawannag@cityofws.org
BIDDERS: Forsyth County is seeking bids for chemicals per specifications included in this
document.
For any questions or comments regarding this bid please email Bruce Martin
martinbm@forsyth.cc cc: TaWanna A. Gates tawannag@cityofws.org
PLEASE NOTE THE ITEMS WITHIN THIS BID MAY BE
AWARDED TO ONE OR MORE VENDORS, PLEASE BID
ACCORDINGLY.
IF2777 Chemicals Page 7 of 16

HERBICIDES
Item #1
Qty
2 Jugs 2.5 Gallon Jugs Kerb
Per Jug $_________________ Total for 2 Jugs____________________________
Item #2
Qty
10 Cases 5 gal. case Princep 4L
Per Case $ __________________ Total for 10-5gal. cases ___________________
Item #3
Qty
8 Cases 5 gal. case - Glyphosate
Per Case $ _____________ Total for 8 - 5 gal. cases $_____________________
Item #4
Qty
5 Bottles 10 oz. Bottles - Celcius
Per Bottle $ ___________ Total for 5 - 10 oz. Bottles $ ___________________
IF2777 Chemicals Page 8 of 16

Item #5
Qty
6 Jugs 2.5 gal. Jugs -Glufosinate
Per Jug $________________ Total for 6- 2.5 gal. Jugs $ _____________________
Item #6
Qty
8 Cases 5 gal. case Prodiamine 4L
Per Case $ _______________ Total for 8 - 5 gal. cases $__________________
Item #7
Qty
4 Jugs 2.5 gal. jugs Arkon
Per Jug $____________ Total for 4 - 2.5 gal. Jugs $_____________________
Item #8
Qty
2 Bottles 87 oz. bottles - Revolver
Per Bottle $_________________ Total for 2 - 87oz. Bottles___________________
IF2777 Chemicals Page 9 of 16

Item #9
Qty
4 Bottles 5 oz. bottles - Katana
Per Bottle $ __________________ Total for 4 - 5oz. Bottles__________________
Item #10
Qty
80 Bottles 1.5 oz. bottles - Negate
Per Bottle $ _________ Total for 80 - 1.5oz. Bottles $_______________________
Item #11
Qty
3 Jugs 1 gal. Jugs - Stricore
Per Jug $ ___________Total for 3 -1 gal. Jugs $ ___________________________
Item #12
Qty
20 Jugs 2.5 gal. Jugs - Oxadiazon SC
Per Jug $____________ Total for 20 -2.5 gal. Jugs $ ________________________
Item #13
Qty
6 Jugs 2.5 gal. Jugs - Bensumec 4LF
Per Jug $____________ Total for 6 - 2.5 gal Jugs $ _________________________
IF2777 Chemicals Page 10 of 16