RFQ 26- 044 Outside Legal Counsel Immigration Services Amendment 1-Extension of Opening Deadline

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
PROCUREMENT SERVICES
REQUEST FOR QUALIFIC ATIONS
OUTSIDE LEGAL COUNSEL
IMMIGRATION SERVICES
RFQ 26-044
Schedule
RFQ Release: August 26, 2026
Questions Due: September 4, 2026 ,12 p.m. CST via email to jwarren2@atu.edu
Responses Due: September 30, 2026, 2 p.m.
Responses Posted via Addendum: September 8, 2026, 5 p.m.
Committee Evaluation: Week of October 5, 2026-Tentative
Respondent Interviews (If needed): Week of October 12, 2026-Tentative
Award Notification: Week of October 19, 2026-Tentative
Services Contract for Legislative Review: November/December 2026-Tentative
Contract Effective: January/February 2027-Tentative
Jennifer Warren, Director of Procurement
jwarren2@atu.edu
479-356-2287 479-968-0269
ATU Procurement Services, 514 West M Street, Russellville, AR 72802
IMPORTANT:
Responses received after the deadline will be rejected. Clearly mark the package "RFQ 26-044."
RFQ 26-044 * Outside Legal Counsel, Immigration Services * Arkansas Tech University

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
NOTICE TO ATTORNEYS AND LAW FIRMS
Arkansas Tech University (ATU) invites qualified attorneys and law firms to submit statements of qualifications to
provide outside legal counsel for immigration matters. ATU may select one or more respondents and may assign
matters based on the University's needs, the nature of the matter, availability, experience, conflicts, and proposed fees.
1Th. iIsn RtFeQn dt oaens dno Ct ogunatrraanctete T aenr amw ard, any minimum amount of work, or assignment of any matter.
ATU seeks qualified outside counsel to work with the University's legal counsel and authorized personnel on
immigration matters. Selection under this RFQ establishes eligibility for engagement but does not obligate ATU to use
any selected attorney or firm. Each assignment is subject to ATU authorization, conflict clearance, funding availability,
and all required governmental and institutional approvals.
ATU anticipates an initial term to be for four years with an option to renew three additional one-year terms. subject to
mutual agreement, satisfactory performance, available funding, and required approvals. The total consecutive term
w2.i lSl ncootp eexc oeefd I msevmenig yreaatriso. n Legal Services
*
Services may include, but are not limited to:
* Advice concerning federal immigration laws, regulations, policies, procedures, compliance obligations, and
strategic options affecting ATU employees, faculty, students, visitors, and contractors;
* Preparation, review, filing, and support of employment-based petitions, applications, labor condition applications,
labor certifications, adjustment-of-status matters, and related evidence or correspondence;
* Case tracking and communication with U.S. Citizenship and Immigration Services, the U.S. Department of Labor,
the U.S. Department of State, and other agencies as applicable;
*
Responses to requests for evidence, notices, audits, investigations, or other agency inquiries;
*
Counsel regarding institutional immigration processes, documentation, risk, training, and policy development;
3. MOitnheimr imummi gQrautiaolnif-ricelaatteiodn lesg al services requested and authorized by ATU.
*
* Attorney(s) proposed for ATU work must be licensed and in good standing in each applicable jurisdiction and
authorized to provide the proposed services.
* Respondent must demonstrate relevant experience with employment-based immigration matters. Experience
serving public entities or institutions of higher education is preferred.
* Respondent must maintain professional liability insurance appropriate for the services and provide evidence of
coverage and limits.
* Respondent must be able to identify and address actual or potential conflicts of interest before accepting an
assignment.
Respondent must comply with applicable federal and state law, professional responsibility requirements, ATU
4. Sptoalticeimes,e anntd othfe Q teurmalsi foifc aantyio renssu lting contract.
Organize the response in the order below. Failure to provide material information may result in rejection or a request
for clarification, at ATU's discretion.
1. Cover letter stating whether the respondent is a law firm or individual attorney and identifying the primary
contact.
2. Firm overview, office locations supporting ATU, ownership or organizational structure, and years in practice.
3. Summary of credentials and immigration experience relevant to the scope.
4. Resumes for each attorney proposed, including bar admissions, years of experience, areas of responsibility, and
availability.
5. Description of similar current or prior representation for state agencies, public entities, or institutions of higher
education.
6. Three client references for comparable work, including organization, contact name, title, telephone number, email
address, and services performed.
RFQ 26-044 * Outside Legal Counsel, Immigration Services * Arkansas Tech University

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
7. Description of the proposed service approach, communication practices, case tracking, response expectations,
and continuity of service.
8. List and explanation of any actual or potential conflict of interest or appearance of conflict, together with the
respondent's view regarding whether the conflict is waivable under applicable professional conduct rules.
9. Proof of professional liability insurance and applicable limits.
10. R* espondent's current Equal Employment Opportunity policy, or a signed statement that no written policy exists.
11. Schedule of proposed hourly rates and expense charges. Including flat rates for preparing the following forms.
*
H-1B non-immigrant visa
*
Permanent Residence Application (employment-based)
*
I-129 Petition
*
Labor Certification Application v) I-140 Petition (immigrant visa)
I-485 Application (permanent residence adjustment of status application)
152. .EAvnayl uexacteipotnio nasn tdo tSheel ReFcQti oorn a nticipated ATU contract terms, clearly identified in a separate section.
*
ATU will evaluate qualifications in the University's best interest. Considerations may include:
*
Relevant immigration experience and demonstrated competence;
*
Experience with higher education or public-sector clients;
*
Qualifications, capacity, availability, and continuity of proposed personnel;
*
Quality and practicality of the service approach;
*
Conflict profile and ability to serve ATU;
*
References and record of comparable service;
Reasonableness and clarity of proposed fees and expenses.
ATU may request clarification, conduct interviews or discussions, verify references, negotiate fees and contract terms,
select more than one respondent, reject any or all responses, or cancel the RFQ when determined to be in the
University's best interest. Any selection is contingent upon completion of required approvals and execution of a
w6.r iQtteune csotniotrnacst .
Submit written questions by the deadline shown in the procurement schedule. Email questions to jwarren2@atu.edu
Use the subject line "Questions RFQ 26-044." Responses that materially affect the RFQ will be issued in writing
through the University's procurement posting process. Respondents should rely only on written information issued
b7y. ASTuUb mProiscsuiroenm eInnts Sterruvcicteios.n s
one sealed original hard-copy response
Submit to the address below. Clearly mark the outside of the package "RFQ
26-044 Outside Legal Counsel ImmigJreantinoinfe Sre Wrviacrerse."n , Director of Procurement
RFQ 26-044 Outside Legal Counsel Immigration Services
Arkansas Tech University Procurement Services
514 West M Street Room 120
Russellville, AR 72802
Responses must be received by ATU Procurement Services no later than September 30, 2026, at 2:00 p.m. Central
Time. Delivery delays are the respondent's responsibility. Faxed or emailed responses will not be accepted. A
8re.s Rpoenqsue imreayd b Cee writtihfdicraawtino bnys w arnitdte nC onontticrea rcetc Aeivpepdr boevfoarles the deadline.
The following current ATU vendor documents must be provided as directed by ATU, either with the response or
*
before award and contract execution:
* Contract and Grant Disclosure and Certification Form required under Governor's Executive Order 98-04, when
applicable;
Equal Employment Opportunity policy or required written response;
RFQ 26-044 * Outside Legal Counsel, Immigration Services * Arkansas Tech University

ARKANSAS TECH UNIVERSITY | PROCUREMENT SERVICES
*
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W-9 and vendor registration documents;
*
Evidence of professional liability insurance;
Any other forms or certifications required by applicable law, policy, or ATU.
A selected respondent may not begin work until a written contract is fully executed and ATU provides authorization
to proceed. Any resulting contract is subject to all reviews and approvals required by Arkansas law, including review
requirements that may apply under Ark. Code Ann. 19-11-265. ATU's authorization to seek outside immigration
c9o.u Gnseenl eharsa bl eCeonn odbtiatiinoends t hrough the applicable state approval process.
*
*
Costs of preparing and delivering a response are the sole responsibility of the respondent.
All materials submitted may be subject to the Arkansas Freedom of Information Act. A respondent should clearly
* identify information it considers exempt and provide the legal basis, but ATU will make disclosure determinations
in accordance with applicable law.
* ATU may verify information in a response and may consider past performance, professional standing, disciplinary
history, and references to the extent permitted by law.
* No oral statement by ATU changes this RFQ. Changes will be made only by written addendum issued by ATU
Procurement Services.
The resulting contract will be governed by Arkansas law and will include terms required for contracts of Arkansas
* public institutions, including non-appropriation, sovereign immunity, records access, and other mandatory
provisions as applicable.
* Assignment of work, use of subcontractors or contract attorneys, and changes in key personnel require prior
written approval by ATU.
Selected counsel must maintain confidentiality, security, and appropriate handling of University and client
Resipnofonrmsea tCiohne acnkdl pisrto mptly notify ATU of conflicts, data incidents, or other material issues.

Signed cover letter
Firm overview
Attorney resumes and bar information
Relevant experience
Fee Schedule
Three references
Service approach
EEOC form and backup documentation
Contract and Grant Disclosure Form
Professional liability insurance
Release review note:
Verify the RFQ number, dates, delivery method, contract start date, and current form links
before posting.
RFQ 26-044 * Outside Legal Counsel, Immigration Services * Arkansas Tech University