Magnolia Bridge Maintenance

PROJECT MANUAL AND CONTRACT DOCUMENTS
FOR
MAGNOLIA BRIDGE MAINTENANCE
William S. Cogswell, Jr., Mayor
Mandatory Pre-Bid Meeting Date: October 8, 2026
at 1419 Petty Street, Charleston, SC 29405 at 10:00am
Bid Opening Date: October 15, 2026 at 2:00 PM
823 Meeting Street, Charleston, SC 29403
Parks Department, Capital Projects Division
Second Floor, Conference Room A
City of Charleston Department of Parks
823 Meeting Street
Charleston, SC 29403
Project Manager: Mac Gandy
Tel: (843) 724-7315
Fax: (843) 724-7300
Email: gandym@charleston-sc.gov
September 23, 2026

Prioleau Streetscape Improvements
City of Charleston, SC
Department of Parks
Table of Contents
SECTION TITLE # OF PAGES
....................Project Manual Cover .......................................................................................................... 1
....................Table of Contents ............................................................................................................... 1
DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS # OF PAGES
.................... Invitation for Construction Bids ............................................................................................ 1
.................... Project Narrative................................................................................................................. 1
....................Instructions to Bidders ........................................................................................................ 5
.................... Bid Form ............................................................................................................................ 3
.................... Local Vendor Recognition Affidavit ....................................................................................... 1
.................... Bid Bond ............................................................................................................................ 1
....................Certificate of Guarantee ...................................................................................................... 1
.................... Performance Bond .............................................................................................................. 2
.................... Payment Bond .................................................................................................................... 2
....................Bidder References .............................................................................................................. 1
.................... Draft City of Charleston Contract.......................................................................................... 13
.................... Contractor's Request for Certification of Substantial Completion ............................................. 1
....................Certificate of Substantial Completion .................................................................................... 1
....................Substantial Completion Agreement....................................................................................... 3
.................... Certification of Final Completion........................................................................................... 1
DIVISION 01 - FRONT END SPECIFICATIONS # OF PAGES
......................Section 011000 - Summary ................................................................................................ 4
....................Section 012600 - Contract Modification Process................................................................... 3
....................Section 012900 - Payment Procedures ................................................................................ 4
....................Section 013100 - Project Management and Coordination ..................................................... 6
....................Section 014000 - Quality Requirements .............................................................................. 5
....................Section 015000 - Temporary Facilities and Controls ............................................................. 4
....................Section 017300 - Execution ............................................................................................... 8
....................Section 017700 - Closeout Procedures ................................................................................ 4
DIVISION 02 - SPECIFICATIONS # OF PAGES
.................... Section 02522 - Kynar Coatings ........................................................................................... 11

Magnolia Bridge Maintenance
City of Charleston, SC
Department of Parks
City of Charleston
Invitation for Construction Bids
PROJECT: Magnolia Bridge Maintenance
BID SECURITY REQUIRED? YES
PERFORMANCE BOND REQUIRED? YES
PAYMENT BOND REQUIRED? YES
CONSTRUCTION COST RANGE $350,000-$,450,000
DESCRIPTION OF PROJECT: Debris to be removed from all storm drains. Storm drains shall be
cleaned, rust removed for paint prep, and two coats of epoxy shall be applied at drain basins. Missing
storm drain grates to be replaced. Wooden top handrail to be hand-cleaned and sanded. Approved
penetrating oil sealer to be applied to wooden top handrail. Waterjet bridge deck and sidewalk to remove
graffiti. Pressure wash barriers and metal guardrail. Guardrail to be hand-cleaned to prepare for new
coatings. Prime coat of 100% solids epoxy primer to be applied to metal guard rail, followed by a finish
coat of an approved coating system for an exterior railing application (i.e. Kynar). Masonry primer and
anti-graffiti topcoat to be applied to jersey barriers. Bridge to be re-striped with a thermoplastic, typical
traffic rated striping paint. One white line on each side, and a double yellow at centerline.
A/E NAME: N/A
A/E CONTACT: N/A
A/E EMAIL: N/A
ADDRESS: City of Charleston Department of Parks, 823 Meeting Street, Charleston, SC 29403
LANDSCAPE ARCHITECT: N/A
PLANS ON FILE AT: N/A
PLANS MAY BE OBTAINED FROM: http://www.tinyurl.com/CapBids
PRE-BID CONFERENCE? yes MANDATORY ATTENDANCE? yes
PRE-BID MEETING DATE/TIME: Thursday, October 8, 2026 at 10:00 AM
PRE-BID LOCATION: 1419 Petty Street, 29405
BID OPENING DATE/TIME: Thursday, October 15, 2026 at 2:00 PM, 823 Meeting Street,
2nd Floor Conference Room A, Charleston, SC 29403
BID DELIVERY ADDRESS: 823 Meeting Street, Charleston SC 29403
2ND FLOOR, CAPITAL PROJECTS RECEPTION DESK
PROJECT MANAGER: Mac Gandy
PROJECT MANAGER EMAIL gandym@charleston-sc.gov
PROJECT MANAGER PHONE: 843-724-7315
Revised 4/22/2011

Project Narrative - Magnolia Bridge Maintenance
The Magnolia Bridge connects the Charleston peninsula to Magnolia Landing. The bridge
has been non-operational for nearly two decades but is planned to be re-opened and
utilized by the public in April of 2027. There is a pedestrian pathway on the Southwest side
of the bridge, with wooden top handrail that runs the length of the bridge. This top handrail
is to be hand-cleaned and sanded, with an approved penetrating oil seal applied for
protection. There is a metal guardrail leading up to the entrance of the bridge. This metal
guardrail shall be pressure-washed and hand-cleaned, with a prime coat of 100% solids
epoxy primer applied, followed by a finish coat of an approved coating system for an
exterior railing application (i.e. Kynar).
There are two existing concrete jersey barriers running the length of the bridge. These
barriers are covered with a large amount of paint and graffiti. These barriers are to be
pressure washed and cleaned in order to remove all graffiti, with a masonry primer and
anti-graffiti topcoat applied. The bridge deck and sidewalk are also covered with a fair
amount of graffiti. Bridge deck and sidewalk are to be water-jetted and cleaned to remove
graffiti.
Storm drains located along the bridge have accumulated debris over time. These drains are
to be cleaned and debris removed. This cleaning will likely require the use of power tools.
There are multiple storm drains that are missing drain grates. Drain grates are to be
replaced wherever they are missing.
The bridge is to be re-striped with proper traffic rated lines and paint. There will be one
white line on each side, with a double-yellow line at the center. The paint is to be an
approved, typical thermoplastic traffic rated striping paint.
The streetlights on the bridge are not in the project scope and will be handled separately by
the City at the completion of this project.

Magnolia Bridge Maintenance
City of Charleston, SC
Department of Parks
City of Charleston
Instructions to Bidders
1. RECEIPT AND OPENING OF BIDS
The City of Charleston (the "Owner"), will receive bids for the above Project at the City of
Charleston, Department of Parks, until Thursday, October 15, 2026 at 2:00 PM local time, where
they shall be publicly opened and read aloud. The Owner may consider non-responsive any bid
not prepared and submitted in accordance with these instructions and may waive any informality
or reject any and all bids. Information not requested that is written on or attached to the Bid
Form that could be considered a qualification of the Bid, may be cause for rejection of the Bid.
The City shall be the sole judge as to whether Bids submitted meet all requirements contained in
this solicitation. This solicitation does not commit the City of Charleston to award a Contract, to
pay any costs incurred in the preparation of Bids submitted, or to procure or contract for the
services. Any bid may be withdrawn prior to the above scheduled time or authorized
postponement. Any bid received after the time and date specified shall not be considered. No
Bidder may withdraw a bid within 60 days after the date of the bid opening.
2. CANCELLATION OF INVITATION FOR CONSTRUCTION BIDS
At any time prior to the issuance of the Notice to Proceed for this Project, the Contract may be
cancelled for the convenience of the Owner.
3. PREPARATION OF BID
Bids must be submitted in writing on the attached City of Charleston Bid Form in whole dollar
amounts. All blank spaces for bid prices must be filled in, in ink or typewritten, and the form
must be fully completed and executed when submitted. Failure to provide all requested
information as part of the submitted bid may be justification to deem the bid non-responsive,
resulting in the rejection of the bid. Each bid must be submitted in a sealed envelope bearing on
the outside the name and address of the Bidder and the name of the Project for which the bid is
submitted and the Contractor's license number. If forwarded by mail, the sealed envelope
containing the bid must be enclosed in another envelope addressed to the City of Charleston, City
of Charleston, Department of Parks, 823 Meeting Street, Charleston, SC 29403.
4. PRE-BID CONFERENCE (if scheduled)
A (mandatory or non-mandatory) PRE-BID Conference will be held on Thursday, October 8,
2026 at 10:00 AM at 1419 Petty Street, Charleston, SC 29405 If mandatory, only those
prospective Bidders that are represented and are listed on the sign-in sheet will be allowed to
submit bids.
5. SUBCONTRACTS
The Bidder is specifically advised that any person, firm or other party to whom it proposes to
award a subcontract under this Contract must be acceptable to the Owner. In the event a
subcontractor is found to be unacceptable by the Owner, the Owner may require the Bidder to
substitute the unacceptable subcontractor or reject the bid. The Bidder must perform a minimum
of 25% of the work with its own forces.
4-Instructions to Bidders (generic)
Revised 3/19/13
Page 1 of 5

Magnolia Bridge Maintenance
City of Charleston, SC
Department of Parks
6. QUALIFICATIONS OF BIDDER
The Owner may make such investigations as it deems necessary to determine the ability of the
Bidder to perform the work, and the Bidder shall furnish to the Owner in a timely manner all such
information and data for this purpose as the Owner may request. The Owner reserves the right
to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the
Owner of the Bidder's qualifications to perform the work.
7. BID SECURITY
If required, each bid must be accompanied by a Bid Security in the amount of not less than 5%
of the Base Bid in the form of a certified cashiers check or a Bid Bond, made payable to the
Owner and issued by a surety licensed to do business in the state of South Carolina. The Bid
Bond must be accompanied by a certified and current Power of Attorney by the Attorney-in-Fact.
The Owner shall have the right to retain the Bid Security of any or all Bidders until such time as
one of the three conditions listed below have been met:
1. The Construction Contract has been executed and both Performance and Payment Bonds
have been furnished, if required.
2. The specified time has elapsed so that bids may be withdrawn.
3. The Owner has rejected all bids.
8. FAILURE TO ENTER INTO CONTRACT
Failure of the Bidder to execute and deliver the Contract within ten (10) days after bid opening or
failure to provide Performance and Payment Bonds and Certificate of Insurance within ten (10)
days of receipt of a Notice of Award from the Owner, shall entitle the Owner to consider the
Bidder non-responsive and to declare the Bid Security forfeited.
9. DATE OF COMMENCEMENT, COMPLETION AND LIQUIDATED DAMAGES
Bidder must agree to commence work as specified in a Notice to Proceed from the Owner and to
fully complete the Base Bid and any awarded Bid Alternates within 180 days calendar days after
the Date of Commencement. Bidder must agree also to pay as liquidated damages the sum of $
1,000.00 per day for each calendar day thereafter that the Project fails to reach Substantial
Completion within the time allowed.
10. ADDENDA AND INTERPRETATIONS
No oral interpretation of the meaning of the plans, specifications or other pre-bid documents will
be made. Requests for clarification should be made in writing to the A/E or Project Manager
identified in the Invitation for Construction Bids and to be given consideration must be received
at least ten (10) days prior to the date fixed for the opening of bids. Any interpretations,
corrections or changes will be issued in the form of written addenda and will be transmitted to all
who are known to have received a complete set of bidding documents by telephone, fax or other
appropriate means with immediate follow-up with written addenda. Should the original Bid Date
be postponed, the new Bid Date shall be no earlier than the fifth (5th) calendar day after the date
of issuance of the addendum postponing the original Bid Date. Failure of any Bidder to receive
any such addendum or interpretation shall not relieve such Bidder from any obligation under its
bid as submitted. All addenda so issued shall become part of the Contract documents.
4-Instructions to Bidders (generic)
Revised 3/19/13
Page 2 of 5

Magnolia Bridge Maintenance
City of Charleston, SC
Department of Parks
11. SUBSTITUTIONS
A. The materials, products and equipment described in the Bidding Documents establish a
standard of required function, dimension, appearance and quality to be met by any
proposed substitution.
B. No substitution will be considered prior to receipt of Bids unless written request for
approval has been received by the Architect at least ten days prior to the date for receipt
of Bids. Such requests shall include the name of the material or equipment for which it is
to be substituted and a complete description of the proposed substitution including
drawings, performance and test data, and other information necessary for an evaluation.
A statement setting forth changes in other materials, equipment or other portions of the
Work, including changes in the work of other contracts that incorporation of the
proposed substitution would require, shall be included. The burden of proof of the merit
of the proposed substitution is upon the proposer. The Architect's decision of approval or
disapproval of a proposed substitution shall be final.
C. If the Architect approves a proposed substitution prior to receipt of Bids, such approval
will be set forth in an Addendum. Bidders shall not rely upon approvals made in any
other manner.
D. No substitutions will be considered after the Contract award unless specifically provided
for in the Contract Documents.
12. LAWS AND REGULATIONS
All applicable State laws, municipal ordinances, and the rules and regulations of all authorities
having jurisdiction over construction of the Project shall apply to the Contract throughout, and
they will be deemed to be included in the Contract the same as though herein written out in full.
13. INTENT TO AWARD/EVALUATION OF BID ALTERNATES
It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder.
When bidding documents include Bid Alternates, the Owner shall have the right to award the
Contract to the apparent low bidder based on ANY COMBINATION of the BASE BID plus Bid
Alternates or with no Bid Alternates, unless otherwise specifically provided in the Bid Documents.
The Owner reserves the right to apply these Alternate prices in any combination or order for the
overall benefit of the Project as defined by the Owner. All requested Alternates must be bid.
The failure of the Bidder to indicate a price for a BID ALTERNATE shall render the Bid non-
responsive. A BID ALTERNATE shall be bid by indicating either a dollar amount or the words "No
Change", "Zero", or "0.00". A typed or printed "No Bid", or words of similar meaning, shall
render the Bid non-responsive. Bidder must indicate whether the amount of the BID ALTERNATE
is an "ADD" to or a "DEDUCT" from the amount of the base bid. The Bid may be determined
non-responsive for failure of the Bidder to indicate the appropriate "ADD" or "DEDUCT" for each
BID ALTERNATE.
14. OBLIGATION OF BIDDER
At the time of the opening of bids, each Bidder will be presumed to have inspected the site and
the conditions relating to construction of the Project, and to have read and become thoroughly
familiar with the plans and Contract documents, including all addenda. The failure or omission of
any Bidder to visit the site or to examine any form, instrument or document shall in no way
relieve any Bidder from any obligation with respect to his bid.
4-Instructions to Bidders (generic)
Revised 3/19/13
Page 3 of 5

Magnolia Bridge Maintenance
City of Charleston, SC
Department of Parks
15. SMALL BUSINESS ENTERPRISE (SBE) PROGRAM
A. This Project is covered under the City of Charleston's Small Business Enterprise (SBE)
Program, administered by Ruth Jordan, SBE Manager, 91 Hanover Street, Suite 109,
Charleston SC, 29403, (843) 724-7434, jordanr@charleston-sc.gov.
B. SBE Policy: The City has adopted a policy setting 20% as the guidelines for combined
small business enterprise (SBE) participation for this Project. In all contracts for
procurements for services and construction, prime contractors must make a documented
effort to provide contract opportunities to Small Business Enterprises.
C. SBE Definition: An SBE is a business enterprise that is verified by the Office of Business
Development as meeting the requirements for certification under the Small Business
Enterprise program or is accepted by the Office of Small Business Development through
reciprocity with the County of Charleston.
D. Certification of Eligibility of SBE: All SBE subcontractors must have a Certificate of
Eligibility on file with the City's SBE office. Questions regarding certification requirements
shall be addressed to the City's Small Business Enterprise Office. A list of certified small
business enterprises can be found on the City of Charleston's web site www.charleston-
sc.gov; or by contacting Ruth Jordan, SBE Manager, 91 Hanover St., Ste 109, Charleston,
SC 29403, 843-724-7434, jordanr@charleston-sc.gov.
E. Bidder's SBE Participation: All bidders must document the extent of their SBE
participation by completing the SBE Compliance Provision Forms. Bidders must also
complete Affidavits A and B or Affidavit C and attach the entire package to the Bid Form.
For Bidders who fail to submit these documents as required, the Procurement Office shall
deem the bid non-responsive and will be ineligible for award of the Contract.
F. The contractor shall perform the contract in accordance with the representations made in
the Small Business Enterprise Compliance Provisions (Affidavit A) and the Work to be
Performed by SBE Firms (Affidavit B) submitted as part of the bid proposal.
16. LOCAL VENDOR RECOGNITION
This project is covered under the City of Charleston's Local Vendor Recognition Ordinance which
states: The City of Charleston's Procurement Policy shall allow the lowest responsive and
responsible local vendor ("Local Vendor") who meets the requirements set forth below the right
to match the bid of the lowest responsive and responsible non-local bidder for goods and
supplies and thereby be awarded the contract for goods and supplies subject to the following
requirements:
A. The total dollar amount of the lowest responsive and responsible bid for construction
services is greater than $20,000;
B. The bid of the Local Vendor is within 4% or $10,000, whichever is lower, of the bid
amount of the lowest responsive and responsible non-local bidder;
C. The Local Vendor has a valid City of Charleston business license which was issued at
least 12 months prior to the bid opening date;
4-Instructions to Bidders (generic)
Revised 3/19/13
Page 4 of 5

Magnolia Bridge Maintenance
City of Charleston, SC
D. The Local Vendor has a physical business address located within the CitDyeopfarCtmhaernlteostfoPnarks
and has been doing business in the corporate limits of the City of Charleston for a period
of 12 months or more prior to the bid opening date;
E. The Local Vendor provides proof of payment of all applicable City of Charleston licenses,
taxes and fees with its bid;
F. The Local Vendor must submit a City of Charleston Local Vendor Recognition Affidavit
and a copy of its current City of Charleston business license with its bid. The form of the
affidavit will be provided by the City and will be available in the bid documents for the
solicitation of such goods and supplies.
17. LICENSES AND PERMITS
The successful Bidder shall obtain a City of Charleston Business License prior to beginning the
work of the Contract. Bidder must also be licensed under the laws of the State of South Carolina
and City of Charleston for the specific category of work to be performed. No building permit
fee is required. Permit shall be issued without charge to the successful responsible
and responsive low bidder.
18. PERFORMANCE AND PAYMENT BONDS
The successful Bidder, if required by the Owner, will provide Performance and Payment Bonds,
each in the amount equal to 100% of the Contract Award, as a condition of execution of the
Contract. Failure to supply such bonds as required by the Contract Documents shall result in
forfeiture of the Bid Bond.
19. DRUG FREE WORK PLACE
All Bidders must certify that they will provide a "Drug-Free Workplace" as that term is defined in
Section 44-107-30 of the SC Code of Laws, and shall comply with the requirements set forth in
Title 44, Chapter 107.
END OF INSTRUCTIONS TO BIDDERS
4-Instructions to Bidders (generic)
Revised 3/19/13
Page 5 of 5

Magnolia Bridge Maintenance
City of Charleston
Department of Parks
City of Charleston
Bid Form
BID SUBMITTED BY: Name:
Address:
FOR PROJECT: CPXXXX - Name Magnolia Bridge Maintenance
(Number) (Name)
OFFER
1. In response to the Invitation for Construction Bids, and in compliance with the Instructions to Bidders for the
above-named Project, the undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into a
Contract with the City of Charleston ("Owner") in the form included in the Bidding Documents, and to perform all
Work as specified or indicated in the Bidding Documents, for the prices and within the time frames indicated in
this Bid and in accordance with the other terms and conditions of the Bidding Documents.
2. Bidder has submitted Bid Security as follows in the amount and form requested by the Bidding Documents:
Bid Bond with Power of Attorney Cashier's Check
(Bidder check one)
3. Bidder, by submitting this Bid, affirms that it has carefully examined the Bidding Documents and the other related
information and data identified in the Bidding Documents, has visited the actual location of the Work, has
satisfied itself as to all conditions and understands that, in signing this Bid Form it waives all rights to plead any
misunderstanding regarding same and agrees to be bound by the provisions of said Bidding Documents and all
statements made therein.
4. Bidder acknowledges the receipt of the following Addenda to the Bidding Documents and has incorporated the
effects of said Addenda into its Bid:
ADDENDUM No.(s)
5. Bidder acknowledges that neither the Owner nor any of its employees or agents shall be responsible for any bid
preparation costs, or any costs or charges of any type, should all bids be rejected or the Project cancelled for any
reason prior to the issuance of the Notice to Proceed.
6. By submitting this Bid, Bidder hereby agrees to all of the terms and conditions of the Invitation for Construction
Bids and to all of the terms and conditions of the Instructions to Bidders. Bidder agrees that this Bid, including
all Bid Alternates, if any, may not be revoked or withdrawn after the opening of bids, and shall remain open for
acceptance for a period of 60 days following the Bid Date, or for such longer period of time that Bidder may
agree to in writing upon request of the Owner. Bidder understands that Bid Alternates that are not accepted in
an initial award shall remain open for acceptance for the entire period set above and for such longer period as
requested by Owner and agreed to by Bidder.
7. Bidder herewith submits its offer to provide all labor, materials, equipment, tools of trades and labor, accessories,
appliances, warranties and guarantees, and to pay all royalties, fees, permits, licenses and applicable taxes
necessary to complete the construction work in accordance with the Bidding Documents:
BID FORM 1 of 3
Revised: 4/22/2011