RFQ-26-03-MIRR-Port San Antonio Water Infrastructure Design Project Professional Engineering Services Addendum No. 2
| Location: | Texas |
|---|---|
| Posted: | Aug 10, 2026 |
| Due: | Aug 21, 2026 |
| Agency: | Alamo Area Council of Governments |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
RFQ-26-03-MIRR-Port San Antonio Water Infrastructure Design Project Professional Engineering Services
Release Date: July 21, 2026 @ 4:00 pm
Site Visit Request (RSVP) Deadline: July 24, 2026 @ 4:00 pm
Pre-Bid Site Visit: July 28, 2026 @ 8:30 am
Questions Deadline: July 31, 2026 @ 4:00 pm
Questions and Answers (Q&A) Posting: August 5, 2026 @ 4:00 pm
Response Deadline: August 21, 2026 @ 4:00 pm
Click here to view Request For Qualifications (RFQ)
Click here to view Addendum No. 1
Click here to view Addendum No. 2
Click here to view the Excel file: Vendor Questions & Responses
Attachment Preview
REQUEST FOR QUALIFICATIONS
RFQ-26-03-MIRR-Port San Antonio Water Infrastructure Design Project Professional Engineering
Services
Military Installation Resilience Review (MIRR) Program
Alamo Area Council of Governments (AACOG)
Procurement Department
2700 NE Interstate 410 Loop, Suite 101
San Antonio, TX 78217
Solicitation Deadlines
RFQ Release Date
Pre-Bid Site Visit
Questions Deadline
Q&A Posting
Response Deadline
July 20, 2026 @ 4:00 pm
July 28, 2026 @ 8:30 am
July 31, 2026 @ 4:00
pm
August 5, 2026 @ 4:00 pm
Aug 21, 2026 @ 4:00 pm
RFQ Posting Locations
https://aacog.gov/procurement
https://www.txsmartbuy.com/esbd
Notice to Prospective Respondents
Prospective Respondents who obtain this RFQ from any source other than the
Alamo Area Council of Governments (AACOG) shall promptly contact AACOG and
provide their name, company name, and email address. This will ensure receipt of
any addenda or official communications related to this RFQ. Failure to provide this
information shall place the prospective Respondent at full risk of submitting an
incomplete or non-compliant Proposal.
Solicitation Deadlines............................................................................................................................................................................................ 1
RFQ Posting Locations .......................................................................................................................................................................................... 2
PART 1 – SCOPE OF REQUEST & PROGRAM OVERVIEW ............................................................................................................................. 6
1.1 Background Information ......................................................................................................................................................................... 6
1.2 Purpose of the RFQ..................................................................................................................................................................................... 7
1.2.4 No Guarantee of Additional Work........................................................................................................................................................... 9
1.3 Scope of Work.............................................................................................................................................................................................. 9
1.3.4 Scope Authority and Contract Documents ........................................................................................................................................... 9
1.3.5 General Scope.............................................................................................................................................................................................. 9
1.3.6 Project Description.................................................................................................................................................................................. 10
1.3.7 Anticipated Design Phases .....................................................................................................................................................................10
1.3.8 Deliverables.............................................................................................................................................................................................. 12
1.3.9 Coordination Requirements.................................................................................................................................................................12
1.3.10 Surveying and Existing Conditions Assessment ................................................................................................................................12
1.3.11 UtilityCoordination and Subsurface Utility Engineering (SUE)....................................................................................................13
1.3.12 Environmentaland RegulatoryCompliance.................................................................................................................................13
1.3.13 Geotechnical Engineering Services..................................................................................................................................................14
1.3.14 Hydraulic Analysis and Water System Evaluation.......................................................................................................................14
1.3.15 Permitting and AgencyCoordination............................................................................................................................................. 15
1.3.16 Design Reviews ...................................................................................................................................................................................15
1.3.17 Cost Estimating and Scheduling.......................................................................................................................................................15
1.3.18 Stakeholder Engagement and Coordination ................................................................................................................................. 16
1.3.19 Quality Assurance and Quality Control (QA/QC) ......................................................................................................................... 16
1.3.20 Bid Phase Services ............................................................................................................................................................................... 16
1.3.20 Deliverable Ownership ..................................................................................................................................................................... 17
1.4 Project Administration......................................................................................................................................................................... 18
1.4.1 Site Visits and Field Investigations ....................................................................................................................................................... 18
1.5 CONSULTANT RESPONSIBILITIES.....................................................................................................................................................18
1.5.4 Regulatory Compliance..........................................................................................................................................................................19
1.5.5 Deliverable Management and Project Documentation ....................................................................................................................19
1.5.6 Coordination and Project Management...............................................................................................................................................20
1.5.7 Submittals and Review Process.............................................................................................................................................................20
1.5.8 QualityAssurance and Quality Control................................................................................................................................................21
1.5.9 Safety Requirements ..............................................................................................................................................................................21
1.5.10 Records Retention and Audit Support.................................................................................................................................................21
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1.5.11 Stakeholder Coordination .....................................................................................................................................................................21
1.5.12 ProjectCloseout ..................................................................................................................................................................................22
1.6 COMPENSATION AND CONTRACT NEGOTIATIONS.........................................................................................................................22
1.6.4 Contract Negotiations ............................................................................................................................................................................ 23
1.6.5 Proposed Budget Information ............................................................................................................................................................... 23
1.6.6 Scope Refinement.................................................................................................................................................................................... 23
1.6.6 Reimbursable Expenses......................................................................................................................................................................... 24
1.6.7 Funding Contingency ............................................................................................................................................................................. 25
1.6.8 No Guarantee of Future Services...........................................................................................................................................................25
1.6.9 Audit and Financial Documentation .................................................................................................................................................... 25
1.7 Contract and Payments............................................................................................................................................................................ 25
1.7.4 Proposal Costs...........................................................................................................................................................................................26
1.7.5 Funding Availability................................................................................................................................................................................26
1.7.6 Payment and Invoicing ............................................................................................................................................................................ 26
1.7.7 Contract Amendments...........................................................................................................................................................................27
1.8 RESPONDENT REQUIREMENTS ......................................................................................................................................................... 27
1.8.4 Professional Conduct...............................................................................................................................................................................27
1.8.5 Security and Installation Access.............................................................................................................................................................27
1.8.6 Licensing and Professional Qualifications..........................................................................................................................................28
1.8.7 Site Conditions and Property Protection ............................................................................................................................................ 28
1.8.8 Staffing and Project Management......................................................................................................................................................... 28
1.8.9 Independent Contractor Status.............................................................................................................................................................28
1.8.10 Confidentialityand Information Security ...........................................................................................................................................28
1.8.11 Equal Employment Opportunity...........................................................................................................................................................29
1.8.12 Authorized Representative .............................................................................................................................................................29
1.8.13 Subconsultant Responsibility ......................................................................................................................................................... 29
1.9 SERVICE AREA......................................................................................................................................................................................... 29
1.9.4 ProjectLimits ............................................................................................................................................................................................29
1.9.5 Coordination Area.....................................................................................................................................................................................30
1.10 PROCUREMENT STANDARD ................................................................................................................................................................ 30
1.10.4 Evaluation Process ............................................................................................................................................................................. 30
1.10.5 Contract Negotiation.........................................................................................................................................................................30
1.10.6 Reservation of Rights..........................................................................................................................................................................30
1.10.7 Protest Procedures ............................................................................................................................................................................31
1.10.8 Federal Grant Requirements.............................................................................................................................................................32
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1.10.9 Ownershipof Work Products............................................................................................................................................................ 33
1.10.10 Key Personnel Commitment .............................................................................................................................................................33
1.10.11 Conflict of Interest................................................................................................................................................................................ 33
2.2 Authorized Points of Contact ........................................................................................................................................................... 35
2.3 Communications Restriction ............................................................................................................................................................ 36
2.4 Questions and Addenda......................................................................................................................................................................36
2.5 Schedule and Changes.........................................................................................................................................................................37
2.6 Availability of RFQ ................................................................................................................................................................................ 37
2.7 Proprietary Information and Public Information Act ...........................................................................................................38
PART 3 –ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS.....................................................................................................38
3.1 Eligible Providers .................................................................................................................................................................................. 38
3.2 Contract Information ........................................................................................................................................................................... 40
3.3 Governing Provisions and Limitations......................................................................................................................................... 41
3.4 Administrative Requirements and Insurance...........................................................................................................................43
3.5 Administrative and Fiscal Capacity ............................................................................................................................................... 45
3.6 Performance and Payment Bond Requirements........................................................................................................................45
PART 4 – PROPOSAL REVIEW &SELECTION PROCESS..............................................................................................................................46
4.1 Evaluation Process.................................................................................................................................................................................46
4.2.1 Organizational Capacity and Project Team (20 Points) ..............................................................................................................47
4.3 Procurement Dispute Resolution ................................................................................................................................................... 53
PART 5 – RESPONSE REQUIREMENTS ............................................................................................................................................................ 54
5.1 Email Submission................................................................................................................................................................................... 54
5.2 Response Format.................................................................................................................................................................................... 54
5.3 Proposal Validity Period ......................................................................................................................................................................54
5.4 Page Limitations .....................................................................................................................................................................................55
5.5 Order of Contents................................................................................................................................................................................... 56
5.6 Table of Contents .................................................................................................................................................................................... 57
5.7 Executive Summary...............................................................................................................................................................................57
5.8 Narrative.................................................................................................................................................................................................... 57
5.9 Narrative Organization and Clarity Requirements....................................................................................................................57
5.10 Email Subject Line..................................................................................................................................................................................57
5.11 File Format and Naming......................................................................................................................................................................57
PART 6 – REQUIRED PROPOSAL FORMS AND ATTACHMENTS..............................................................................................................58
5.12 AACOG Vendor Packet (Separate File Requirement)................................................................................................................59
5.13 Insurance Submission Requirement (Pass/Fail)........................................................................................................................59
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