Auditing Services

Location:	South Carolina
Posted:	May 28, 2026
Due:	Jun 25, 2026
Agency:	Hanahan city
Type of Government:	State & Local
Category:	Q - Medical Services R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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FY 25-26

CITY OF HANAHAN

Request for Proposal

Auditing Services

Solicitation #COH-5282026

Submissions due by: Thursday, June 25, 2026, at 12 p.m.

CITY OF HANAHAN REQUEST FOR PROPOSALS

AUDITING SERVICES

THE CITY OF HANAHAN (hereafter referred to as the City), South Carolina is seeking proposals from qualified

independent certified public accounting firms for annual audit services. It is the intent of the City to negotiate a three-year

contract, with the second- and third-year contingent upon the successful, timely completion of the first year of the contract.

An option to extend the contract through a fourth and fifth year may also be granted. The contract may be canceled if the

City determines the audit services to be unsatisfactory. In the event of negotiation(s) with Respondents - prices may not be

divulged at the time of an open announcement.

All bids shall be hand delivered or mailed via U.S. Mail or UPS/FedEx. Bids must be submitted with two

(2) originals and one copy addressed to:

City of Hanahan – AUDITING SERVICES – #COH-5282026

Purchasing Department

Attn: Robyn Brown

1255 Yeamans Hall Road

Hanahan, SC 29410

All interested parties are encouraged to submit questions to Robyn Brown at rbrown@cityofhanahan.com if

they have any questions regarding this solicitation. Questions are due Thursday, June 18, 2026.

OWNERS RIGHTS: The COH reserves the right to accept or reject any, all or any part of proposals received as

a result of this request, to waive any informalities or to cancel in part or in its entirety this request, if it is in its

best interest to do so. The COH will be sole judge as to whether proposals submitted meet all requirements. All

proposals submitted shall become the property of the COH. This solicitation does not commit the COH to award

a Contract, to pay any cost incurred in the preparation of proposals or to procure or contract for goods or services.

The COH reserves the right to interview all or any of the responding firms to this RFP. All proposals must

provide satisfactory evidence of ability to furnish services in accordance with the terms and conditions outlined

in the solicitation.

Upon award of Contract, the COH will supervise and authorize payments and acceptance of the Contract.

DEADLINE TO SUBMIT: PROPOSALS must be received by: Thursday, June 25th, 2026, at 12pm.

NOTE: Interested parties may download PACKAGE from COH website at

https://www.cityofhanahan.com/administration/page/bids-rfps-rfqs

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City of Hanahan

PURCHASING

PRICE PROPOSAL SUBMITTAL FORM

Solicitation

Number

#COH-5282026

AUDITING SERVICES

Robyn Brown

Purchasing Agent

1255 Yeamans Hall Road

Hanahan, SC 29410

RBrown@cityofhanahan.com

AWARD&

AMENDMENTS

**********INSTRUCTIONS **********

SUBMIT: Two originals (2) plus a COPY, please use this page (page 3) as your SUBMITTAL FORM, this form must be signed. Please

show Contract solicitation number on envelopes. List of solicitations and award can be requested by email to RBrown@cityofhanahan.com.

NAME OF BIDDER (Full legal name of business submitting the offer)

OFFEROR'S TYPE OF ENTITY: (Check one)

AUTHORIZED SIGNATURE

Person signing must be authorized to submit binding offer to enter Contract on behalf of Bidder

named above. My signature indicates my agreement to be bound to the terms and conditions

contained herein.

TITLE (Business title of person signing above)

□ Sole Proprietorship □ Partnership □ Corporation ____State of

Inc.

□ Government entity (federal, state, or local) □ Other

□ DBE/MBE □ SC RESIDENT VENDOR

□ CERTIFICATE OF INSURANCE ENCLOSED

___________________

TAXPAYER ID

________________________

DUNS Location

PRINTED NAME (Printed name of person signing above)

DATE

BIDDER’S ADDRESS

CITY/STATE

ZIP CODE

PHONE

FAX

E-MAIL

I hereby certify that my below price includes cost for permits, fees, personnel, supervision, labor, materials, and equipment required for AUDITING SERVICES FOR THE

CITY OF HANAHAN in accordance with all terms, conditions and specifications contained herein.

PROPOSED TOTAL: (You may list a fee schedule instead of a total cost, if applicable i.e. “see fee schedule”)

COST: $_____________________________________________

My signature indicates that this offer may not be revoked or withdrawn after the time set for the opening of bids but shall remain open for acceptance for

a period of sixty (60) days following the bid date.

Signature of Bidder/Vendor:

ACCEPTED BY: ________________________________________________________________

Robyn Brown

DATE

Purchasing Agent, City of Hanahan

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SECTION I

The purpose of this REQUEST FOR PROPOSAL is to seek a qualified Vendor to provide on-call Auditing

Services.

This document will serve as the Contract, by signing Page three (3) of this document, Bidder’s signature verifies

familiarity with information contained within this entire solicitation and applicable amendments, and verifies to

the City, Bidder to be true and correct. Bidder certifies that offer is made without prior understanding, agreement,

or connection with any corporation, firm or person submitting for the same materials, supplies or equipment or

service, and is in all respects, fair and without collusion or fraud. Bidder agrees to abide by all conditions of this

solicitation and certifies that he/she is authorized to sign. Bidder affirms that by submission of a signed

agreement, he/she certifies, under penalties of perjury, that said firm complies with section 12-54-1020(B) of

the SC Code of Laws 1976, as amended, relating to payment of any applicable taxes.

CERTIFICATE OF INSURANCE: A copy of your 'Certificate of Insurance’ must be submitted with your

Proposal. For any CONTRACTOR visiting on-site in the COH, providing consulting, evaluation or other

services, for the protection of the COH, CONTRACTOR shall maintain throughout the performance of its

obligations under this Agreement a policy or policies of WORKER’S COMPENSATION INSURANCE with

such limits as may be required by law, and a policy or policies of GENERAL LIABILITY INSURANCE with

limits sufficient to cover any loss or potential loss resulting from this Contract insuring against liability for injury

to and death of persons and damage to and destruction of property arising out of or based upon any act or omission

of the CONTRACTOR or any of their respective officers, directors, employees or agents and a policy or policies

of AUTOMOBILE LIABILITY INSURANCE with such limits as may be required by law insuring against

liability for injury to and death of persons and damage to and destruction of property arising out of or based upon

any act or omission of the CONTRACTOR or any of its Contractors or their respective officers, directors,

employees or agents while operating their vehicle(s) on the COH property.

COMPETITION: This solicitation is intended to promote competition. If the language, specifications, terms

and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single

source, it shall be the responsibility of the interested Bidder to notify the Purchasing Agent in writing so as to be

received five (5) days prior to opening date. The solicitation may or may not be changed but a review of such

notification will be made prior to award.

CONTRACT ADMINISTRATION: Questions or problems arising after award of this contract shall be directed

in writing to the COH Purchasing Office, 1255 Yeamans Hall Road, Hanahan, SC 29410.

CORRECTION OF ERRORS ON RESPONSE FORM(S): All prices and notations should be printed in ink

or typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the

proposal/bid. Erasures or use of typewriter correction fluid may be cause for rejection. No proposal/bid shall be

altered or amended after specified time for reviewing.

DEFAULT: In case of default by the Contractor, the COH reserves the right to purchase any or all services in

default in the open market. The defaulting contractor shall not be considered a responsible proposal

submitter/bidder until the assessed charge has been satisfied.

a) Compliance with Laws. Contractor agrees to comply with any applicable federal, state and local laws and

regulations.

b) Termination--Breach. Should Contractor fail to fulfill in a timely and roper manner its obligations under

this contract or if it should violate any of the terms of this contract, the COH shall have the right to

immediately terminate the contract. Such termination shall not relieve Contractor of any liability to the

COH for damages sustained by virtue of any breach by Contractor.

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c) Termination--Funding. Should funding for this contract be discontinued, the COH shall have the right to

terminate the contract immediately upon written notice to Contractor.

d) Termination--Notice. the COH may terminate this contract at any time upon written notice to Contractor.

e) Warranty and Responsibilities. Any failure of Contractor to provide goods or services or otherwise

perform pursuant to this contract, including, without limitation, interruption or delay, that is due to failure

of any services, individually or in combination, to successfully transition and/or to provide correct results

as set forth in this document, shall not be force majeure, and shall be a breach of this contract. This applies

to any failure of Contractor to perform and/or subcontractors that are due to perform any services,

individually or in combination.

DISPUTES: The laws of South Carolina shall govern this Agreement.

EQUAL OPPORTUNITY: Contractor is referred to and shall comply with all applicable provisions, if any, of

Title 41, Part 60 of the Code of Federal Regulations, including but not limited to Sections 60-1.4, 60-4.2, 60-4.3,

60-250.5(a), and 60-741.5(a), which are hereby incorporated by reference.

FALSE CLAIMS: According to the S.C. Code of Laws § 16-13-240, "a person who by false pretense or

representation obtains the signature of a person to a written instrument or obtains from another person any chattel,

money, valuable security, or other property, real or personal, with intent to cheat and defraud a person of that

property is guilty" of a crime.

FIXED PRICING REQUIRED: Any pricing provided by contractor shall include all costs for performing the

work associated with that price. Contractor’s price shall be fixed for the duration of this Contract, including

option terms, if any. This clause does not prohibit contractor from offering lower pricing after award.

INDEMNIFICATION: Any term or condition is void to the extent it requires the City to indemnify anyone.

NONDISCRIMINATION: The offeror agrees to abide by the provisions of Title VI and Title VII of the Civil

Rights Act of 1964 (42 USC 2000e), which prohibit discrimination against any employee or applicant for

employment, or any applicant or recipient of services, on the basis of race, religion, color, or national origin; and

further agrees to abide by Executive Order No. 11246, as amended, which prohibits discrimination on basis of

sex; 45 CFR 90 which prohibits discrimination on the basis of age, and Section 504 of the Rehabilitation Act of

1973, or the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabilities.

The offeror further agrees to furnish information and reports to requesting State(s), upon request, for the purpose

of determining compliance with these statutes. Offeror agrees to comply with each individual state’s certification

requirements, if any, as stated in the special terms and conditions. This contract may be canceled if the offeror

fails to comply with the provisions of these laws and regulations. The offeror must include this provision in very

subcontract relating to purchases by the States to ensure that subcontractors and vendors are bound by this

provision.

MAINTENANCE AND RESTORATION: It shall be the Contractor's responsibility to keep the site neat and clean

for duration of Contract. All waste materials and unnecessary construction equipment shall be removed from the site.

Contractor shall be responsible for repair of damage to public and other private lands resulting from any work performed

under the Contract.

NON-APPROPRIATIONS: Any contract entered into by COH or its departments, institutions, agencies,

political subdivisions or other entities resulting from this bid invitation shall be subject to Cancellation without

damages or further obligation when funds are not appropriated or otherwise made available to support

continuation of performance in a subsequent fiscal period or appropriated year.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Auditing Services

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See also