ENGINEERING SERVICE FOR STREET & DRAINAGE PROJECTS

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
TAYLOR L. GETWOOD
CAL J. JONES ROXANN PAIS COTRONEO
WARREN PENA CITY ATTORNEY
KAALA JACOBS
DONALD FRANK, SR.
September 28, 2026
REQUEST FOR QUALIFICATIONS
ENGINEERING SERVICE FOR STREET & DRAINAGE PROJECTS
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m., Central
Standard Time, Wednesday, October 7, 2026. (The clock located in the City Secretary's office will be
the official time.) Applicant names will be read aloud beginning at 3:15 p.m. on Wednesday, October
7, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-060
DELIVERY ADDRESS: Please submit one (1) original, USB, and three (3) exact duplicate copies of
your RFQ to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning this Request for Qualifications and Scope of Work should be directed in writing
to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams, CPPB
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR QUALIFICATIONS (RFQ) and accompanying GENERAL
INSTRUCTIONS, CONDITIONS and SPECIFICATIONS are for your convenience in submitting
qualifications for the enclosed referenced services for the City of Port Arthur.
Qualifications must be signed by a person having authority to bind the firm in a contract. Qualifications
shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL QUALIFICATIONS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFQ
submittal arrives at the above location by specified deadline regardless of delivery method chosen by the
firm. Faxed or electronically transmitted RFQ submittals will not be accepted.
Clifton Williams
Purchasing Manager
Page 2 of 21

REQUESTS FOR QUALIFICATIONS
ENGINEERING SERVICE FOR STREET & DRAINAGE PROJECTS
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon
request.
In the event you desire not to submit a bid, we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with the
enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 21

REQUEST FOR QUALIFICATIONS
ENGINEERING SERVICES FOR
THE CITY OF PORT ARTHUR
Scope
The City of Port Arthur is seeking engineering services for streets and drainage design. The City requires
design roadway engineers to design improvements to selected streets in the street program and drainage
engineers to improve the overall drainage of the City. Services provided by roadway engineer will be on
an as-needed basis. The City will have selected the streets required for design and based on qualifications
the City will select up to five (5) of the most qualified engineers to design select streets. For the drainage
engineer the services provided will be on an intermittent and on-call basis until a grant has been secured
to develop a Master Drainage Plan for the City. City will award roadway engineers and the drainage
engineer at city council for approval then negotiations of individual contracts will follow.
- Preparation of plans, specifications, estimates (PS&E), reports, and design for various
projects including grading, drainage, structural, electrical, sewer, water utilities, and storm
drain facilities.
- Obtain sub-consultants for other as needed professional engineering services related to
geotechnical, environmental processes and surveying.
- Attend kickoff and other meetings at the City's request and provide record drawings.
The following are typical design items that the City may request (The statement of Qualifications shall
explain the firm's abilities and qualifications with each of these items):
- Street and Road Improvements
- Master Drainage Plans (City-Wide)
- Parking Lot Design
- Grading, Erosion Control, Drainage Plans
- Storm Drain Underground Utility Plans
- Traffic Control Plans During Construction, including Detours
- Hydrology and Hydraulics Analysis
- Best Management Practices (BMPs)
- Stormwater Pollution Prevention Plans (SWPPP)
- Quantity and Cost Estimates
- Geotechnical Investigations
- Post Construction Services (record dawings)
- Environmental Assessments
- Surveying
- Easement Maps
- Permitting
- Constructability Review
The scope may also include other engineering services to assist the City. All work shall be in accordance
with local, state and federal laws, rules and regulations as applicable. Projects may use local, state or
Page 4 of 21

federal funding. For projects using federal funding, in whole or in part, all federal provisions and
requirements shall be followed as more fully set forth herein.
All plans, specifications, designs, and graphics prepared under the terms of the Agreement with the City
shall be delivered to the City and shall become property of the City. Other work not required by the City,
such as notes, sketches, charts, computations, and other data shall be available upon request to the City
without restrictions or limitations.
The contract(s) will be awarded on the basis of demonstrated competence and professional qualifications
necessary for the satisfactory performance of the services required. There may be interviews for the top
firms. Statements of Qualifications will be reviewed by select City staff members.
If a firm(s) wishes to use sub-consultants not specified in its Statement of Qualifications, prior written
approval must be received from the City. The City may provide the approval after review of the
proposal(s) required for the project. Sub-consultants may be used for work such as geotechnical
investigations, surveying, environmental assessments, or other specialty type task.
Assignment of Work
The City will assign project(s) to any one of the contracted firms as City deems in its best interest. Project
scheduling will be based on a task-to-task basis decided by the City and firm. All work shall be performed
under the direction of a licensed professional engineer registered with the State of Texas. The selected
firm(s) shall provide a scope of work, budget with hourly breakdown of billable hours of the request by
the City unless otherwise directed by the City. When services are being requested, the City will request
additional information, including project understanding, fee rates for the completion of the tasks,
proposed methods, hours to be spent on tasks, and a schedule including the time needed to complete the
tasks. Failure to submit the requested information by the prescribed time or inability to agree to the terms
established by the City may cause the firm to be rejected and another firm assigned the project.
Funding Sources
The funding sources include but are not limited to: FEMA Public Assistance (PA), FEMA Public
Assistance (PA) 406 Mitigation, FEMA Hazard Mitigation Grants Program (HMGP), CDBG -
Disaster Recovery (DR), CDBG - Mitigation Program (MIT), Texas Water Development Board -
Flood Infrastructure Fund (FIF) , Federal Highway Administration (FHWA), City Funds and any
other state and federal funds unidentified at this time.
Page 5 of 21

The City of Port Arthur requires comprehensive responses to every section within this RFQ. To
facilitate the review of the responses, Firms shall follow the described qualification format. The
intent of the qualification format requirements is to expedite review and evaluation. It is not the
intent to constrain Vendors with regard to content, but to assure that the specific requirements set
forth in this RFQ are addressed in a uniform manner amenable to review and evaluation. It is
requested that qualification packets be limited to no more than 50 pages, excluding resumes.
A. EXPERIENCE
1. Provide a profile of experience for the Engineer and all members of the firm. This section shall
include, but not be limited to, the following:
a. Experience of team with Drainage Projects ~ number of years in field, number of Registered
(Texas) Engineers in firm. Include a brief description of responsibilities and summary
resumes of key professional personnel. Include any specialty certification, which
demonstrates special qualification. State any federal projects. Indicate any additional
personnel your firm would anticipate needing to hire, as required, to take on the work for
which this response is requested.
b. Experience of firm with Drainage Projects ~ number of years in existence and number of
employees. Include a brief overview of the accomplishments of the firm. Included the
number of federal procurement jobs and duties. Provide office location where each phase of
this work will be accomplished. Include names, titles, work addresses, and work telephone
numbers of the responsible corporate officer(s) in the proposed office location.
c. Knowledge of City of Port Arthur Drainage System ~ Include a brief overview of the Firm's
knowledge of the four drainage systems. State any knowledge of the current condition of the
systems. State any previous experience with the four drainage systems. State any experience
with similar size projects in other areas.
B. PAST PERFORMANCE
1. Identify and describe the proposed Team's past experience for providing services that are most
related to Street and Drainage Projects within the past ten (10) years. For each project, provide the
following information.
a. Project name, location, and description
b. Initial project and projected time for completion
c. Final project cost and time for completion
d. The Engineer's name and representative who served as the day-to-day liaison during each
phase of the project (include telephone number)
2. Identify and describe the proposed Team's past experience on drainage projects and street paving
projects
3. Identify and describe the proposed Team's past experience working with municipalities on federal
projects.
4. Identify and describe the proposed Team's past experience working in Port Arthur or surrounding
areas.
Page 6 of 21

C. PROJECT APPROACH
1. Provide a brief description of the firm's plan for accomplishing the work and services to be
provided to the City including, but not limited to:
a. Bar schedule of activities for the entire project
b. Technical approach to each phase of work.
c. Indicate which team member will participate in each area of the work for both the lead firm
and any sub-contractors.
2. Briefly describe the firm's approach to anticipating, recognizing and controlling safety risks.
3. Provide any other details regarding special services, products, advantages or other benefits offered
to the Owner by your firm.
4. Describe your plan for communicating constructability, phasing, value engineering, and other
issues requiring decision-making by the Owner.
D. PORT ARTHUR BUSINESSES
Is there a plan to utilize Port Arthur Business. Also should include a method of tracking the use of
these firms and supply this to the City. Contractors can state what percentage of work will be provided
by Port Arthur firms.
Page 7 of 21

SELECTION PROCESS
All applications will be screened by an evaluation committee and those applicants selected for a short list
may be invited to attend an interview, at the applicants own expense. The City shall not incur any costs
for applicant preparation and/or submittal of qualifications.
The City will evaluate all responses based on the qualifications, past performance and project approach.
The City reserves the right to negotiate the final fee prior to recommending any Firm for a contract.
The City's process is as follows:
1. The evaluation committee shall screen and rate all of the responses that are submitted.
Evaluation ratings will be on a 100 point scale and shall be based on the following criteria:
a. Experience (Total)....................................................................60 pts
a-1. Experience of Firm and Personnel.............................................40 pts
* Experience with Drainage systems of this size
* Experience with Government projects
* Knowledge and credentials of the personnel assign to this project
* Three Reference of Previous Projects
a-2. Knowledge of Port Arthur Drainage System...............................20 pts
* Must show a knowledge of the condition or have experience the four Port
Arthur drainage systems
b. Project Approach ..................................................................35 pts
c. Port Arthur Businesses...................................................................5 pts
Total..................................................................................100 pts
2. City staff shall recommend the most qualified Engineering firm.
3. When services and fees are agreed upon, the selected firm shall be offered a contract subject to
City Council approval.
4. This RFQ does not commit the City to pay for any direct and/or indirect costs incurred in the
preparation and presentation of a response. All finalist(s) shall pay their own costs incurred in
preparing for, traveling to and attending interviews.
Page 8 of 21

LETTER OF INTEREST
RFQ - Engineer for Street & Drainage Projects
Deadline: October 7, 2026
The undersigned firm submits the following information (this RFQ submittal) in response to the Request
for Qualifications (as amended by any Addenda), issued by the City of Port Arthur, TX (City) for Civil
Engineers for the City of Port Arthur
Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following:
COMPLETED RFQ LETTER OF INTEREST FORM
NON-COLLUSION AFFIDAVIT (MUST BE NOTARIZED)
AFFIDAVIT (MUST BE NOTARIZED)
CONFLICT OF INTEREST
HOUSE BILL 89 VERIFICATION
SB 252CHAPTER 2252 CERTIFICATION
Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject
any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFQ and participating in
this process will be borne solely by the firm, and that the required materials to be submitted will become
the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete
statements in this RFQ. Firm accepts all terms of the RFQ submittal process by signing this letter of
interest and making the RFQ submittal.
This RFQ shall be governed by and construed in all respects according to the laws of the State of Texas.
Firm Name Date
Authorized Signature Title
Name (please print) Telephone
Address City/State/Zip
Email
Page 9 of 21

NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR

STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made to
any competitor or any other person engaged in the same line of business, nor has the signatory or anyone
acting for the firm, corporation or institution submitting a bid committed any other act of collusion related
to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me the undersigned authority by the of, on behalf
of said bidder.
________________________________
Notary Public in and for the
State of Texas
My commission expires: ____________
Page 10 of 21