Monthly CAL OSHA Janitorial Training

REQUEST FOR
PROPOSALS
SUPERIOR COURT OF CALIFORNIA
COUNTY OF SANTA CLARA
REGARDING:
MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP 4826C
PROPOSALS DUE:
April 30, 2026 no later than 1:00 p.m. Pacific time
GS-036 REV 03/07/18 Page 1 of 33

RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
1.0 BACKGROUND INFORMATION
Provide once a month hour long Cal/OSHA safety training onsite to janitorial, mailroom,
and Facilities staff.
2.0 DESCRIPTION OF SERVICES AND DELIVERABLES
Court seeks the services of a person or entity with expertise in provider knowledgeable
in Cal/OSHA safety trainer. All trainers must be certified.
* Provide safety training one hour training sessions monthly.
* Instructors to be certified and well versed on agreed topics.
* Topics should include but not limited to the following...
* Blood Bourne Pathogens
* Back safety and proper lifting
* First Aid
* CPR/AED review
* Earthquake preparedness
* Fire Extinguisher
* Slips, trips and falls
* Medical emergencies
* Building evacuations
* Suspicious Packages
* Electrical Hazards
* Training to be delivered in person at court provided facility.
* Vendor to provide all training materials.
* Training schedule to be agreed upon before acceptance of contract
terms. A typical schedule would be for example once a month, every
3rd Thursday from 3:30-4:30pm.
* Vendor to supply court with proposed schedule and topics along with
pricing.
3.0 TIMELINE FOR THIS RFP
Court has developed the following list of key events related to this RFP. All dates are
subject to change at the discretion of Court.
EVENT DATE
RFP issued 4/8/2026
Deadline for questions 4/17/2026
Questions and answers posted 4/21/2026
Latest date and time proposal may be submitted 4/30/2026 @ 1:00 pm
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RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
EVENT DATE
Evaluation of proposals (estimate only) Week of 5/4/2026
Notice of Intent to Award (estimate only) 5/12/2026
Negotiations and execution of contract (estimate
5/20/2026
only)
Contract start date (estimate only) 7/1/2026
Contract end date (estimate only) 6/30/2030
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP:
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RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
ATTACHMENT DESCRIPTION
Attachment 1: These rules govern this solicitation.
Administrative Rules
Governing RFPs (Non-
IT Services)
Attachment 2: Court If selected, the person or entity submitting a proposal
Standard Terms and (hereinafter referred to as "Proposer") must sign Court's
Conditions Standard Form agreement (the "Terms and Conditions").
The following provisions within the Terms and Conditions
are minimum contract terms and conditions ("Minimum
Terms"): _____.
Attachment 3: On this form, Proposer must indicate acceptance of the
Proposer's Acceptance Terms and Conditions or identify exceptions to the Terms
of Terms and and Conditions.
Conditions Note: A material exception to a Minimum Term will
render a proposal non-responsive.
Attachment 4: General Proposer must complete the General Certifications Form
Certifications Form and submit the completed form with its proposal.
Attachment 5: Darfur Proposer must complete the Darfur Contracting Act
Contracting Act Certification and submit the completed certification with its
Certification proposal.
Attachment 6: Payee This form contains information Court requires in order to
Data Record Form process payments and must be submitted with the
proposal.
[Only for The Proposer must complete the Iran Contracting Act
solicitations of
Certification and submit the completed certification with its
$1,000,000 or more]
proposal.
Attachment 7: Iran
Contracting Act
Certification
(Only for The Proposer must complete the Unruh Civil Rights Act and
solicitations of
California Fair Employment and Housing Act Certification.
$100,000, or more)
Attachment 8: Unruh
and FEHA Certification
For Proposers claiming the DVBE incentive, complete the
DVBE Incentive DVBE Declaration and Bidder Declaration forms to receive
the 3% incentive. See section 13.0.
5.0 PAYMENT INFORMATION
* Payment in full upon completion of training (30 days).
6.0 SUBMISSIONS OF PROPOSALS
6.1 Proposals should provide straightforward, concise information that satisfies the
requirements of the "Proposal Contents" section below. Expensive bindings,
color displays, and the like are not necessary or desired. Emphasis should be
placed on conformity to the RFP's instructions and requirements, and
completeness and clarity of content.
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RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
6.2 Proposer must submit its proposal by the date and time listed on the coversheet
of this RFP in two parts, the technical proposal and the cost proposal.
a. Proposer must submit an electronic copy of the technical proposal. The
technical proposal must be signed by an authorized representative of
Proposer. The technical proposal must be submitted to Court via email
to: solicitationsmailbox@scscourt.org. Proposer must write the RFP title
and number in the subject line of the email.
b. Proposer must submit an electronic copy of the cost proposal. The cost
proposal must be submitted in the same email as the technical proposal
above, via email to: solicitationsmailbox@scscourt.org but should be
a separate attachment from the technical proposal and marked "COST
PROPOSAL." The proposal must be signed by an authorized
representative of Proposer.
6.3 Late proposals will not be accepted.
7.0 PROPOSAL CONTENTS
7.1 Technical Proposal: The following information must be included in the
technical proposal. A proposal lacking any of the following information may be
deemed non-responsive.
a. Proposer's name, address, telephone and fax numbers, and federal tax
identification number. If Proposer is a sole proprietor using their social
security number, the social security number does not need to be included
but will be required before finalizing a contract.
b. Name, title, address, telephone number, and email address of the
individual who will act as Proposer's designated representative for
purposes of this RFP.
c. For each key staff member: a resume describing the individual's
background and experience, as well as the individual's ability and
experience in conducting the proposed activities.
d. Names, addresses, and telephone numbers of a minimum of two (2) clients
for whom Proposer has conducted similar services. Court may check
references listed by Proposer.
e. Proposed method to complete the work.
(1) [List specific aspects of the work that the evaluation team will consider
when evaluating the Proposer's method, if any. Examples include
data collection methods, project/team organization, and time
estimates.]
f. Acceptance of the Terms and Conditions.
(1) On Attachment 3, Proposer must check the appropriate box and sign
the form. If Proposer marks the second box, it must provide the
required additional materials. An "exception" includes any addition,
deletion, or other modification.
(2) If exceptions are identified, Proposer must also submit (i) a red-lined
version of the Terms and Conditions that implements all proposed
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RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
changes, and (ii) a written explanation or rationale for each exception
and/or proposed change.
(3) Note: A material exception to a Minimum Term will render a
proposal non-responsive.
g. Certifications, Attachments, and other requirements.
(1) Proposer must complete the General Certifications Form (Attachment
4) and submit the completed form with its proposal.
(2) Proposer must complete the Darfur Contracting Act Certification
(Attachment 5) and submit the completed certification with its
proposal.
(3) If Proposer is a California corporation, limited liability company
("LLC"), limited partnership ("LP"), or limited liability partnership
("LLP"), Proposer must submit proof that it is in good standing in
California. If Proposer is a foreign corporation, LLC, LP, or LLP, and
Proposer conducts or will conduct (if awarded the contract) intrastate
business in California, Proposer must submit proof that it is qualified
to do business and is in good standing in California. If Proposer is a
foreign corporation, LLC, LP, or LLP, and Proposer does not (and will
not if awarded the contract) conduct intrastate business in California,
Proposer must submit proof that it is in good standing in its home
jurisdiction.
(4) Copies of Proposer's (and any subcontractors') current business licenses, professional
certifications, or other credentials.
(5) Proof of financial solvency or stability (e.g., balance sheets and income
statements).
7.2 Cost Proposal. The following information must be included in the cost proposal.
a. A detailed line item budget showing total cost of the proposed services.
b. A full explanation of all budget line items in a narrative entitled "Budget
Justification."
c. A "not to exceed" total for all work and expenses payable under the
contract, if awarded.
NOTE: It is unlawful for any person engaged in business within this state to sell
or use any article or product as a "loss leader" as defined in Business and
Professions Code Section 17030.
8.0 OFFER PERIOD
Proposer's proposal is an irrevocable offer for ninety (90) days following the proposal
due date. In the event a final contract has not been awarded within this period, Court
reserves the right to negotiate extensions to this period.
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RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
9.0 EVALUATION OF PROPOSALS
At the time proposals are opened, each proposal will be checked for the presence or
absence of the required proposal contents.
Court will evaluate the proposals on a 100 point scale using the criteria set forth in the
table below. The award, if made, will be to the highest-scored proposal.
If a contract will be awarded, Court will post an intent to award notice at
www.scscourt.org.
CRITERION
MAXIMUM NUMBER OF
NOTE: THESE ARE SAMPLE CRITERIA. THE ACTUAL CRITERIA
POINTS
USED SHOULD BE TAILORED TO THE SPECIFIC PROCUREMENT.
Quality of work plan submitted 20
Experience on similar assignments 10
Cost 40
Credentials of staff to be assigned to the project 10
Acceptance of the Terms and Conditions 10
Ability to meet timing requirements to complete the project 10
10.0 INTERVIEWS
Court may conduct interviews with Proposers to clarify aspects set forth in their
proposals or to assist in finalizing the ranking of top-ranked proposals. The interviews
may be conducted in person, by virtual meeting platform, or by phone. If conducted in
person, interviews will likely be held at Court's offices. Court will not reimburse
Proposers for any costs incurred in traveling to or from the interview location. Court will
notify eligible Proposers regarding interview arrangements.
11.0 CONFIDENTIAL OR PROPRIETARY INFORMATION
PROPOSALS ARE SUBJECT TO DISCLOSURE PURSUANT TO APPLICABLE
PROVISIONS OF THE CALIFORNIA PUBLIC CONTRACT CODE AND RULE 10.500
OF THE CALIFORNIA RULES OF COURT. Court will not disclose (i) social security
numbers, or (ii) balance sheets or income statements submitted by a Proposer that is
not a publicly-traded corporation. All other information in proposals will be disclosed in
response to applicable public records requests. Such disclosure will be made
regardless of whether the proposal (or portions thereof) is marked "confidential,"
"proprietary," or otherwise, and regardless of any statement in the proposal (a)
purporting to limit the Court's right to disclose information in the proposal, or (b)
requiring Court to inform or obtain the consent of the Proposer prior to the disclosure
of the proposal (or portions thereof). Any proposal that is password protected, or
contains portions that are password protected, may be rejected. Proposers are
accordingly cautioned not to include confidential, proprietary, or privileged information
in proposals.
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RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
12.0 DISABLED VETERAN BUSINESS ENTERPRISE INCENTIVE
A Disabled Veteran Business Enterprise (DVBE) incentive of three percent (3%) is
offered to all DVBE Proposers participating in this solicitation. To apply for the DVBE
incentive, Proposers must complete Attachment 10 (Bidder Declaration form) and
Attachment 11 (DVBE Declaration form). Proposers must submit these forms along
with their RFP for review. Proposers can click on the links above for access to fillable
forms, or go to Court's website at
http://www.scscourt.org/general_info/vendors/dvbe.shtml
13.0 SMALL BUSINESS PREFERENCE
Small business participation is not mandatory. Failure to qualify for the small business
preference will not render a proposal non-responsive. Eligibility for and application of
the small business preference is governed by Court's Small Business Preference
Procedures for the Procurement of Information Technology Goods and Services.
Proposer will receive a small business preference if, in Court's sole determination,
Proposer has met all applicable requirements. If the Proposer receives the small
business preference, the score assigned to its proposal will be increased by an amount
equal to 5% of the points assigned to the highest scored proposal. If a DVBE incentive
is also offered in connection with this solicitation, additional rules regarding the
interaction between the small business preference and the DVBE incentive apply. To
receive the small business preference, Proposer must be either (i) a Department of
General Services ("DGS") certified small business or microbusiness performing a
commercially useful function, or (ii) a DGS certified small business nonprofit veteran
service agency. If Proposer wishes to seek the small business preference, Proposer
must complete and submit with its proposal the Small Business Declaration
(Attachment 5). Proposer must submit with the Small Business Declaration all materials
required in the Small Business Declaration. Failure to complete and submit the Small
Business Declaration as required will result in the Proposer not receiving the small
business preference. In addition, Court may request additional written clarifying RFP
Title: DIGITAL SIGNAGE INFRASTRUCTURE PROJECT - AV INSTALL RFP
Number: 11521C-1 GS-036 IT REV 03/07/18 Page 8 of 26 information. Failure to
provide this information as requested will result in the Proposer not receiving the small
business preference. If Proposer receives the small business preference, (i) Proposer
will be required to complete a post contract report; and (ii) failure to meet the small
business commitment set forth in its proposal will constitute a breach of contract.
FRAUDULENT MIS-REPRESENTATION IN CONNECTION WITH THE SMALL
BUSINESS PREFERENCE IS UNLAWFUL AND IS PUNISHABLE BY CIVIL
PENALTIES. SEE GOVERNMENT CODE SECTION 14842.5
14.0 PROTESTS
Any protests will be handled in accordance with Chapter 7 of the Judicial Branch
Contracting Manual (see www.courts.ca.gov/documents/jbcl-manual.pdf). Failure
of a Proposer to comply with the protest procedures set forth in that chapter will render
a protest inadequate and non-responsive, and will result in rejection of the protest. The
deadline for Court to receive a solicitation specifications protest is the proposal due
date. Protests must be sent to:
Santa Clara County Superior Court
Attn: Procurement Division
191 North First Street
San Jose, CA 95113
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RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
15.0 GENERATIVE ARTIFICIAL INTELLIGENCE
Definitions:
"Artificial intelligence" or "AI" means technology that enables computers and machines
to reason, learn, and act in a way that would typically require human intelligence.
"Generative Artificial Intelligence" or "GenAI" means an artificial intelligence system
that can generate derived synthetic content, including text, images, video, audio, code,
and data visualizations, that emulates the structure and characteristics of the system's
training data.
15.1 In its proposal, Proposer must notify the Court if Proposer's goods or services
contain or utilize GenAI (or will contain or utilize GenAI), or if GenAI is or will be
included in any services, goods, or deliverables that materially impact:
a. functionality of a Court system (i.e., the work using GenAI could have a
significant, substantial effect on the system's data integrity, availability,
confidentiality, or security, and failure to perform such work in
accordance with a contract could cause major disruptions to Court
operations);
b. risks to Court (i.e., the work using GenAI could have a significant,
substantial effect on Court's operations, finances, security, or reputation,
and failure to perform such work in accordance with a contract would
constitute a high likelihood of damage to Court); or
c. contract performance (i.e., when failure to conduct work which uses
GenAI in accordance with a contract would constitute a material breach
of contract).
15.2 Proposer's failure to disclose GenAI to Court may result in disqualification (at
the Court's sole discretion), and Court reserves the right to seek any and all
relief it may be entitled to as a result of such non-disclosure.
15.3 Court reserves the right to incorporate GenAI-related provisions into the final
contract and to reject bids/offers that present an unacceptable level of risk to
Court, as determined by Court in its sole discretion.
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RFP Title: MONTHLY CAL/OSHA JANITORIAL TRAINING
RFP Number: RFP 4826C
ATTACHMENT 1
ADMINISTRATIVE RULES GOVERNING RFPS
(NON-IT SERVICES)
1. COMMUNICATIONS WITH COURT REGARDING THE RFP
Except as specifically addressed elsewhere in the RFP, Proposers must send any
communications regarding the RFP to solicitationsmailbox@scscourt.org (the
"Solicitations Mailbox"). Proposers must include the RFP Number in subject line of any
communication.
2. QUESTIONS REGARDING THE RFP
Proposers interested in responding to the RFP may submit questions via email to the
Solicitations Mailbox on procedural matters related to the RFP or requests for
clarification or modification of the RFP no later than the deadline for questions listed in
the timeline of the RFP. Once submitted, questions become part of the procurement file
and are subject to disclosure; Proposers are accordingly cautioned not to include any
proprietary or confidential information in questions. If Proposer is requesting a change,
the request must set forth the recommended change and Proposer's reasons for
proposing the change. Questions or requests submitted after the deadline for questions
will not be answered. Without disclosing the source of the question or request, a copy of
the questions and Court's responses will be made available prior to the proposal due
date and time.
3. ERRORS IN THE RFP
3.1If, before the proposal due date and time listed in the timeline of the RFP, a Proposer
discovers any ambiguity, conflict, discrepancy, omission, or error in the RFP,
Proposer must immediately notify Court via email to the Solicitations Mailbox and
request modification or clarification of the RFP. Without disclosing the source of the
request, Court may modify the RFP before the proposal due date and time by
releasing an addendum to the solicitation.
3.2If a Proposer fails to notify Court of an error in the RFP known to Proposer, or an
error that reasonably should have been known to Proposer, before the proposal due
date and time listed in the timeline of the RFP, Proposer proposes at its own risk.
Furthermore, if the Proposer is awarded the agreement, Proposer will not be entitled
to additional compensation or time by reason of the error or its later correction.
4. ADDENDA
4.1Court may modify the RFP before the proposal due date and time listed in the timeline
of the RFP by issuing an addendum. It is each Proposer's responsibility to inform
itself of any addendum prior to its submission of a proposal.
4.2If any Proposer determines that an addendum unnecessarily restricts its ability to
propose, Proposer must immediately notify Court via email to the Solicitations
Mailbox no later than one (1) day following issuance of the addendum.
5. WITHDRAWAL AND RESUBMISSION/MODIFICATION OF PROPOSALS
Proposer may withdraw its proposal at any time before the deadline for submitting
proposals by notifying Court in writing of its withdrawal. The notice must be signed by
Proposer and and submitted to solicitationsmailbox@scscourt.org. Proposer may
thereafter submit a new or modified proposal, provided that it is received at Court no
later than the proposal due date and time listed in the timeline of the RFP. Modifications
offered in any other manner, oral or written, will not be considered. Proposals cannot be
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