Top-Secret Copier/Printer

Active

Contract Opportunity

Amendment 0001 (18 Sep 25)

The purpose of this amendment is:

1. Removal of CLIN 5002 – Extended Services from the Solicitation.


2. Period of Performance of Option Years will be based on initial delivery and installation of the copier/printer

Amendment 0002 (19 Sep 25)

The purpose of this amendment is:

1. Revise Attachment 2 - Salient Characteristics


2. Add Attachment 8 - Question and Answers

Combined Synopsis/Solicitation

Solicitation Number: FA461325Q1035

Purchase Description: Top-Secret (TS) Copier

This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461325Q1035, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 334118, with a small business size standard of 1000 employees. This solicitation will be posted to the SAM.gov web-site as set aside 100% small business.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAC) 2025-05 effective 08/07/2025, Defense Federal Acquisition Regulation Supplement Change 12/18/2024 effective 12/18/2024 and Department of the Federal Acquisition Regulation Supplement Change 10/16/2024 effective 10/16/2024.

DESCRIPTION OF ITEMS/SERVICES: Offeror must email katie.nieft@us.af.mil to request any additional information.

The 90th Operations Support Squadron (OSS) at Francis E. Warren AFB has identified a critical requirement for a commercially available Top-Secret (TS) Copier/Printer to support mission-essential classified printing operations. The device must include seven trays and come with full maintenance support for one base year with the option to extend for four additional years.

Unlike a standard enterprise copier, a Top-Secret certified printer is designed with additional hardware, software, and security features that make it compliant with stringent government requirements. For example, multi-factor authentication, such as smart cards, PINs, or biometrics, is required to release print or copy jobs. These machines also employ advanced document tracing features, record and log every transaction for accountability, and operate only within highly segmented and firewalled networks to minimize vulnerabilities. The device will be installed in a secure OSS facility with restricted access, ensuring both physical and cyber protections are enforced.

The 90th CONS intends to award a firm-fixed-price supply contract to acquire this equipment. The product must meet Buy American Act (BAA) or Trade Agreement Act (TAA) requirements, and contractors are expected to certify the place of origin of all components before delivery. Since this is a commercial off-the-shelf item, the terms and conditions are the same as those available to other commercial customers.

PLACE OF PERFORMANCE: Francis E. Warren AFB, WY 82005

Attachments:

Attachment 1 – Performance Work Statement

Attachment 2 – Salient Characteristics

Attachment 3 – Provisions and Clauses

Attachment 4 – Supplemental Provisions and Clauses

Attachment 5 – Contractor Response Form

Attachment 6 – Pricing Sheet

Attachment 7 - Amendment 0001

Attachment 8 - Questions and Answers

QUESTIONS DUE

Questions shall be received no later than 19 September 2025 at 12:00 PM MST Mountain Standard Time (MST). Forward responses by e-mail to katie.nieft@us.af.mil and patrick.enriquez.4@us.af.mil.

RESPONSES/QUOTES

Responses/quotes MUST be received no later than 23 September 2025 at 3:00 PM Mountain Standard Time (MST). Forward responses by e-mail to katie.nieft@us.af.mil and patrick.enriquez.4@us.af.mil.

This RFQ is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractor for this requirement. The Government reserves the right not to award a contract in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

Per FAR Subpart 4.1102, offerors are required to be registered in System for Award Management (SAM) at the time an offer is submitted. Failure to do so will result in the offer being deemed ineligible for award.

Pricing must include all work to performed IAW the PWS to include all outyear pricing.

CLIN 0001:STANDALONE TOP-SECRET COPIER/PRINTER DELIVERY/INSTALLATION (Delivery: 60 Days ADC)

Quantity: 1 Unit of Issue: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 0002: MAINTENANCE BASE YEAR (based on initial delivery and installation of the copier/printer)

Quantity: 12 Unit of Issue: Months

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 1002: MAINTENANCE OPTION YEAR 1 (based on initial delivery and installation of the copier/printer)

Quantity: 12 Unit of Issue: Months

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 2002: MAINTENANCE OPTION YEAR 2 (based on initial delivery and installation of the copier/printer)

Quantity: 12 Unit of Issue: Months

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 3002: MAINTENANCE OPTION YEAR 3 (based on initial delivery and installation of the copier/printer)

Quantity: 12 Unit of Issue: Months

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

CLIN 4002: MAITENANCE OPTION YEAR 4 (based on initial delivery and installation of the copier/printer)

Quantity: 12 Unit of Issue: Months

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $________________

INSTRUCTIONS TO OFFERORS:

FAR 52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2023)

FAR 52.212-1 is hereby tailored as follows:

(1) Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

(2) After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

(3) The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

(4) The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable.

(5) Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

(n) In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

(1) Price quote which identifies the requested service to include base year and all options

(2) Total Firm Fixed price

(3) Any Discount Terms

(4) Ability to meet the requested Period of Performance

(5) Technical Submission Requirements (specified in FAR 52.212-2 below)

(6) Cage Code and/or Unique Entity ID

(7) Cover page to include:

(i) Company Name

(ii) Physical Address

(iii) Point of Contact

(iv) Phone number

(v) Email address

(vi) Business Type

(8) Completed Attachment 5 – Contractor Response Form

FAR 52.212-2 EVALUATION -- COMMERCIAL ITEMS (NOV 2021)

FAR 52.212-2 is hereby tailored as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government representing the best value with price and other factors considered. Government has determined that best value is expected to result from selection of the technically acceptable offer with the lowest Total Evaluated Price (TEP); therefore, Government will evaluate offers based on lowest price technically acceptable (LPTA). Award will be made on the basis of the lowest TEP of offerors meeting or exceeding the acceptability standards for non-price factors. Quotes that do not include all requested information in FAR 52.212-1 and 52.212-2 will be considered nonresponsive. The following factor(s) shall be used to evaluate offers:

(i) Technical capability:

Items meet the Government requirement/specifications listed in the description. If all requested information is not provided or does not meet the requirements identified, the Government will determine the quote to be nonresponsive.

(ii) Price: Award will be made to the lowest priced technically acceptable. No additional information from the offeror will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices.

(b) The Government will evaluate quotes in accordance with the following evaluation criteria:

(i) The Government will evaluate quotes for acceptability but will not rank the quotes by non-price factors. If the Government receives fewer than three (3) quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if it is in the Government’s best interest to do so.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

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