6515--NX EQ Endoscope Drying and Storage Cabinets - Vertical

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Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice
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Combined Synopsis/Solicitation Notice
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Solicitation Number:
36C10G25R0044
Notice Type:
Combined Synopsis/Solicitation
Synopsis:
COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for brand name or equal commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.
Solicitation number 36C10G25R0044 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-03, dated January 17, 2025.
Requirement Description:
VA has a requirement to purchase ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL to deliver patient care at its VA Medical Centers around the country. Endoscope drying and storage cabinets - Vertical are designed to reduce infection risks by removing moisture from endoscopes following high-level disinfection (HLD) and providing a controlled environment in which to store them. These cabinets are typically manufactured using materials (e.g., stainless steel, polypropylene, acrylic) that permit ease of cleaning. Endoscope drying storage cabinets circulate clean air using a high-efficiency particulate-air (HEPA) filter, exhausting the air back into the room through an activated carbon filter. In addition to circulating air within the cabinet, continuous filtered air is forced through the endoscope channels to purge water eliminating bacterial proliferation during vertical storage from their control body. Additionally, some drying storage cabinets allow for user and endoscope tracking and data export to help prevent endoscope handling by unauthorized personnel, to track compliance with endoscope management policies, to facilitate contact tracing in cases of possible cross-contamination, and to prevent theft.
A single award Requirements contract will be awarded IAW FAR 52.211-6 Brand Name or Equal in accordance with all terms, conditions, provisions, specifications, and schedule of this solicitation herein. Offers shall contain the terms for cost/price and technical capabilities of the brand name or equal equipment. The Government reserves the right to award without discussions.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing: 6515 Medical and Surgical Instruments, Equipment, and Supplies and the associated size standard is 750 employees. This procurement action is issued as Full and Open.
This acquisition is for a single award Requirements contract in accordance with FAR Part 16.5 for Steris ® brand name or equal ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL and related equipment and accessories as identified in ATTACHMENT A PRICE COST SCHEDULE - NX EQ ENDOSCOPE CABINETS - VERTICAL. All interested companies shall provide a offer for all Contract Line-Item Numbers (CLINs) listed in ATTACHMENT A PRICE COST SCHEDULE - NX ENDOSCOPE CABINETS - VERTICAL and paragraph 2 below.
The ordering period is for one 12-month base year with four 12-month option years. Delivery is FOB destination
Firm-Fixed Price Orders will be placed against this contract in writing and will provide the delivery locations, delivery dates and exact quantities.
The FAR provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition including attached addenda (ATTACHMENT D) to the provision.
The FAR provision at 52.212-2, Evaluation -- Commercial Products and Commercial Services, and the specific evaluation criteria as attached addenda (ATTACHMENT D) also applies to this acquisition.
The Offeror is to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services, with its offer.
Clause at 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding any addenda to the clause. Addendum is attached (ATTACHMENT C).
Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition. Addendum is attached (ATTACHMENT C).
All interested offerors must be registered in the System for Award Management (SAM) prior to submitting a offer. You may access SAM at https://sam.gov/SAM/.
Questions regarding this combined synopsis/solicitation are due via email by 11:59 PM ET on September 09, 2025, to Contract Specialist, Daleta Coles at daleta.coles@va.gov and Contracting Officer, Jessica Edward at jessica.edwards6@va.gov. No calls will be accepted.
Offers are due via email by 11:59 PM ET on September 16, 2025, to Contract Specialist, Daleta Coles at daleta.coles@va.gov and Contracting Officer, Jessica Edwards at jessica.edwards6@va.gov.

1. SCOPE OF WORK
The Veterans Health Administration (VHA) Non-Expendable Equipment (NX) National Program has identified the ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL product line as a candidate for inclusion in the National Equipment Catalog (NEC). This will be accomplished via the awarding of a VA-wide (otherwise referred to as national ) single award Requirements contract.

The Contractor must demonstrate the ability to meet all requirements for the solicitation. The objective is to provide ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL to be used by clinicians throughout the VA medical centers and facilities. The period of performance is for a base of 12-months with four 12-month option periods.

2. REQUIREMENT

This requirement will be IAW FAR clause 52.211-6, Brand Name or Equal (BNOE) which requires the Offeror to indicate that each product is being offered as an equal product to the Steris® Endodry ENDOSCOPE DRYING AND STORAGE CABINETS - VERTICAL. For each equal product, the Offeror must include a description reflecting the salient characteristics (SC) and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the solicitation. The Offeror must also clearly identify the item by brand name (if any) and make/model number. Finally, the Offeror must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer and clearly describe any modifications it plans to make to a product to make it conform to the solicitation requirements.

Contract Line Item#
Brand
Part Number
Description
0001
Steris
REL650012EM
6500 SER HEPA DRYING CBNT, 12 SCOPE EXPANSION UNIT
0002
Steris
REL650012MU
6500 SER HEPA DRYING CBNT, 12 SCOPE MAIN UNIT
0003
Steris
REL650020EM
6500 SER HEPA DRYING CBNT, 20 SCOPE EXPANSION UNIT
0004
Steris
REL650020MU
6500 SER HEPA DRYING CBNT, 20 SCOPE MAIN UNIT
Â
Â
Â
Reliance Endoscope Drying and Storage Cabinets Connectors and Accessories
0005
Steris
REL6500BRONCHHLDR
6500 SER CABINET BRONCHOSCOPE HOLDER
0006
Steris
REL6500DEPROTECT
6500 SER CABINET ENDOSCOPE DISTAL END PROTECTOR
0007
Steris
REL6500ENDOHGR
6500 SER CABINET ENDOSCOPE HANGER
0008
Steris
REL6500ENDOSUPPORT
6500 SER CABINET ENDOSCOPE SUPPORT
0009
Steris
REL6500EUSENDOLRG
6500 SER CABINET EUS ENDOSCOPE HOLDER, LARGE
0010
Steris
REL6500EUSENDOSML
6500 SER CABINET EUS ENDOSCOPE HOLDER, SMALL
0011
Steris
REL6500SEISMICEM
RELIANCE 6500 SEISMIC KIT EM
0012
Steris
REL6500SEISMICMU
RELIANCE 6500 SEISMIC KIT MU
0013
Steris
REL6500TEEHOLDER
6500 SER CABINET TEE PROBE HOLDER
0014
Steris
REL6500TEESUPPORT
6500 SER CABINET TEE PROBE SUPPORT
0015
Steris
RELTSF450ENTER
CONNECTOR FOR FUJIFILM 450 SERIES ENTEROSCOPES
0016
Steris
RELTSF470BRONCH
CONNECTOR FOR FUJIFILM 470 SERIES BRONCHOSCOPES
0017
Steris
RELTSF500BRONCH
CONNECTOR FOR FUJIFILM 530/580 SERIES BRONCHOSCOPES
0018
Steris
RELTSF580DUO
CONNECTOR FOR FUJIFILM 580 SERIES DUODENOSCOPE
0019
Steris
RELTSF740
CONNECTOR FOR FUJIFILM 740 SERIES GI ENDOSCOPES
0020
Steris
RELTSF740AUX
CONNECTOR FOR FUJIFILM 740/760 GI ENDOSCOPES WITH AUX CHANNEL
0021
Steris
RELTSFEBUS
CONNECTOR FOR FUJIFILM SERIES EBUS BRONCHOSCOPES
0022
Steris
RELTSFGI1
TUBING SET, FUJI GI
0023
Steris
RELTSFGI10
TUBING SET, FUJI GI W AUX ON CH
0024
Steris
RELTSFGI11
TUBING SET, FUJI GI W AUX ON CH
0025
Steris
RELTSFGI2
TUBING SET, FUJI GI W AUX ON LB
0026
Steris
RELTSFGI3
TUBING SET, FUJI GI TWO BIOPSY W JET
0027
Steris
RELTSFGI4
TUBING SET, FUJI GI W AUX ON CH
0028
Steris
RELTSFGI5
TUBING SET, FUJI GI TWO BIOPSY W IND
0029
Steris
RELTSFGI7
TUBING SET, FUJI GI W AUX ON CH
0030
Steris
RELTSFGI8
TUBING SET, FUJI GI W AUX ON CH
0031
Steris
RELTSFGI9
TUBING SET, FUJI GI W AUX ON CH
0032
Steris
RELTSKS1
CONNECTOR FOR KARL STORZ ENDOSCOPE TYPE 1
0033
Steris
RELTSKS2
CONNECTOR FOR KARL STORZ ENDOSCOPE TYPE 2
0034
Steris
RELTSO100BRONCH
CONNECTOR FOR OLYMPUS 160/180/190 BRONCHOSCOPES
0035
Steris
RELTSO100GI
CONNECTOR FOR OLYMPUS 160/180/190 GI ENDOSCOPES
0036
Steris
RELTSO100GIAUX
CONNECTOR FOR OLYMPUS 160/180/190 GI ENDOSCOPES WITH AUX CHANNEL
0037
Steris
RELTSOEBUS
CONNECTOR FOR OLYMPUS EBUS BRONCHOSCOPES
0038
Steris
RELTSOEUSAUX
CONNECTOR FOR OLYMPUS EUS GASTROSCOPE WITH ELEVATOR CHANNEL
0039
Steris
RELTSOGIDCC
CONNECTOR FOR OLYMPUS DUAL CHANNEL COLONOSCOPE
0040
Steris
RELTSOGIDCGAUX
CONNECTOR FOR OLYMPUS DUAL CHANNEL GASTROSCOPE WITH AUX CHANNEL
0041
Steris
RELTSOGIEUS
CONNECTOR FOR OLYMPUS ULTRASOUND GASTROSCOPE
0042
Steris
RELTSOHYSTERO
CONNECTOR FOR OLYMPUS FLEXIBLE HYSTEROSCOPES
0043
Steris
RELTSOINTUBATION
CONNECTOR FOR OLYMPUS INTUBATION VIDEOSCOPES
0044
Steris
RELTSORHINOLARYNGO
CONNECTOR FOR OLYMPUS RHINO-LARYNGOSCOPES
0045
Steris
RELTSOURETER
CONNECTOR FOR OLYMPUS FLEXIBLE URETEROSCOPES
0046
Steris
RELTSPBRONCH
CONNECTOR FOR PENTAX SERIES BRONCHOSCOPE
0047
Steris
RELTSPBRONCHJ10
CONNECTOR FOR PENTAX J10 SERIES BRONCHOSCOPES
0048
Steris
RELTSPEBUS1970K
CONNECTOR FOR PENTAX 1970UK EBUS BRONCHOSCOPE
0049
Steris
RELTSPEBUSJ10
CONNECTOR FOR PENTAX J10 EBUS BRONCHOSCOPE
0050
Steris
RELTSPEUS
CONNECTOR FOR PENTAX EUS GASTROSCOPE
0051
Steris
RELTSPEUSAUX
CONNECTOR FOR PENTAX GI EUS GASTROSCOPE WITH ELEVATOR CHANNEL
0052
Steris
RELTSPGI
CONNECTOR FOR PENTAX SERIES GI ENDOSCOPES
0053
Steris
RELTSPGI380
CONNECTOR FOR PENTAX 380 SERIES GI ENDOSCOPES
0054
Steris
RELTSPGIAUX
CONNECTOR FOR PENTAX GI ENDOSCOPES WITH AUX CHANNEL
0055
Steris
RELTSPGIDC
CONNECTOR FOR PENTAX GI ENDOSCOPE DUAL CHANNEL
0056
Steris
RELTSPGIDCAUX
CONNECTOR FOR PENTAX DUAL CHANNEL GASTROSCOPE WITH AUX CHANNEL
0057
Steris
RELTSPSMALLDIAM
CONNECTOR FOR PENTAX SMALL DIAMETER ENDOSCOPES
Â
Â
Â
Install/Deinstall Labor
0058
Steris
SE071002
INSTALLATION OF RELIANCE ENDOSCOPE 6500 MAIN UNIT
0059
Steris
SE071012
INSTALL RELIANCE ENDOSCOPE 6500 EXPANSION UNIT
0060
Steris
SE0710021
DEINSTALLATION OF RELIANCE ENDOSCOPE 6500
Â
Â
Â
Service/ Labor Only
0061
Steris
SE0710011
LABOR CARE FOR RELIANCE 6500 (MAIN UNIT ONLY, LABOR ONLY)
0062
Steris
SE0710011028
2 YRS OF LABOR CARE FOR REL 6500 (MAIN UNIT ONLY, LABOR ONLY)
0063
Steris
SE0710111
LABOR CARE FOR RELIANCE 6500 (EXPANSION UNIT ONLY)
0064
Steris
SE0710111028
2 YRS LABOR CARE REL 6500 (EXPANSION UNIT ONLY)
Â
Â
Â
Service/ Parts and Labor
0065
Steris
SE0710000028
2 YRS OF PREVENTIVE CARE REL 6500 (MAIN UNIT ONLY)
0066
Steris
SE0710000045
1ST YR PREV CARE FOR REL 6500 (MAIN UNIT ONLY)
0067
Steris
SE0710000048
PREVENTIVE CARE FOR RELIANCE 6500 (MAIN UNIT ONLY)
0068
Steris
SE0710052
TOTAL CARE CONNECT FOR REL 6500 (MAIN UNIT ONLY)
0069
Steris
SE0710053
2 YRS TOTAL CARE CONNECT REL 6500 (MAIN UNIT ONLY)
0070
Steris
SE0710100028
2 YRS OF PREV CARE REL 6500 (EXPANSION UNIT ONLY)
0071
Steris
SE0710100045
1ST YR PREV CARE REL 6500 (EXPANSION UNIT ONLY)
0072
Steris
SE0710100048
PREVENTIVE CARE FOR REL 6500 (EXPANSION UNIT ONLY)
0073
Steris
SE0710152
TOTAL CARE CONNECT FOR REL 6500 (EXPANSION UNIT ONLY)
0074
Steris
SE0710153
2 YRS TCC RELIANCE 6500 (EXPANSION UNIT ONLY)

The Department of Veterans Affairs (VA) is seeking vendors who can provide Steris® Endodry Endoscope Drying and Storage Cabinets - Vertical or equal as listed above which meet all the salient characteristics listed below. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero.

CLIN s 0001 - 0074 apply to the following SC s

SC#Â
SALIENT CHARACTERISTICSÂ
METHOD OF EVALUATIONÂ
APPLICABLE CLINS
LOCATION IN TECHNICAL
LITERATURE WHERE SC
IS MET
SC 1
The Endoscope Drying and Storage Cabinet shall be a stand-alone cabinet equipped with channel purging and vertical storage.
Literature Review
0001 - 0004
Â
SC 2
The Endoscope Drying and Storage Cabinet shall use HEPA-filtered air, both within the cabinet and for purging of endoscope channels in alignment with meeting ANSI/AAMI ST91:2021 standards.
Literature Review
0001 - 0004
Â
SC 3
The Endoscope Drying and Storage Cabinet shall have the ability to expand scope capacity with an add on expansion unit.
Literature Review
0001 - 0004
Â
SC 4
The Endoscope Drying and Storage Cabinet shall be equipped with retractable
endoscope storage panels.
Literature Review
0005 - 00010

SC 5
All proposed connectors and accessories must be compatible with the Drying and Storage Cabinet.
Literature Review
0005 - 0057

SC 6
The Endoscope Drying and Storage Cabinet shall be equipped with an endoscope hang time tracking system.

Literature Review

0001 - 0004

SC 7
Minimum one-year warranty for all CLIN items.

0001 - 0004

3. INSTALLATION

The ordering facility and the vendor/manufacturer will schedule any offered installation, deinstallation, and disposal. When there is a need to procure these CLINs, the ordering facility will communicate with the vendor on the schedule and delivery times upon receipt of goods based on facility needs. In some instances when installation is not required, the contractor should note if there are instructions for use.
4. TRAINING

The ordering facility and the vendor/manufacturer will schedule any offered training if available. If available, the training mode of delivery and training schedule are based on facility needs.

5. MAINTENANCE, REPAIRS AND REPLACEMENT

Instructions and procedures will be provided by the vendor specifically to the warranty, maintenance, repairs, and replacement of product and services. At minimum, vendor will propose manufacturer warranty period that may include response time, parts, associated maintenance services and consumables.

6.  PRODUCT REFRESH Â

Product refresh is when a current CLIN is no longer being manufactured due to
obsolescence and the product item is being replaced with a newer, and more often, a
superior version of the same item. The current CLIN product will be revised to reflect the
refreshed product information, manufacturer s part number, IDIQ price (inclusive of
Service Level Agreement (SLA) fee), etc.

The Government reserves the right to not accept the products offered under
product refresh. The contractor will be notified in writing if a product refresh is not
accepted. All products offered shall be provided with the warranty that is agreed upon
for this contract.

The contractor agrees to ensure that all upgraded improved/replaced products
meet American with Disabilities Act (ADA) and Health Information Portability and
Accountability Act (HIPAA) Federal requirements.

The contractor shall provide the COR and CO the following information for product
refresh:

(1) A list of specific awarded item(s) being refreshed in the Price/Cost Schedule
(to include commercial pricing, discount offered, and IDIQ price (inclusive of SLA
fee)).

(2) Product literature for the item(s) refreshed.

(3) A detailed description of the differences or benefits of refreshed as compared
to the item(s) being discontinued or added.

(4) Proper identification of any product requirements and/or procedures related to
those product(s) proposed to be refreshed or upgraded.

(5) FDA approval, if applicable

(6) Provide historical sales to VA by item(s), if applicable

(7) Copy of Commercial Warranty.

The request shall be submitted to the COR, copy to the Contract Specialist and Contract Officer, for review and recommendation of approval to be submitted to the CO. The CO shall prepare a bilateral modification for execution.

7. PRODUCT REMOVAL OR RECALL

For any product awarded under this contract removed or recalled by the manufacturer due to defects in the product or potential dangers to patients, or if any required removal or recall is suggested or mandated by a regulatory or official agency, the manufacturer agrees to take the following steps immediately:

Notify the Contracting Officer (CO) at the Strategic Acquisition Center in writing, by the most expeditious manner possible.
Provide copies of the notification to CO, Contracting Specialist, Contracting Officer
Representative, and Manager at Product Recall Office, all Agencies and VA Facilities who purchased the product, which include, but not be limited to the following:

(1) Complete item description and/or identification, order numbers from
customers and the contract number assigned because of an issuance on
the solicitation;

(2) Reasons for modifications, removal or recall; and

(3) Necessary instructions for return for credit, replacement or corrective
action.

A copy of the notification will be provided to:
Manager, Product Recall Office
National Center for Patient Safety
Veterans Health Administration
24 Frank Lloyd Wright Drive, Lobby M
Ann Arbor, MI 48106

The following attachments are incorporated by reference. All criteria outlined in the attachments are applicable to this Combined Synopsis/Solicitation Notice.
See attached document: ATTACHMENT A - PRICE COST SCHEDULE NX EQ Endoscope Cabinets-Vertical.
See attached document: ATTACHMENT B - CONTRACT ADMINISTRATION -NX EQ Endoscope Cabinets-Vertical.
See attached document: ATTACHMENT C - Contract Clauses NX EQ Endoscope Cabinets-Vertical.
See attached document: ATTACHMENT D - SOLICITATION PROVISIONS - NX EQ Endoscope Cabinets-Vertical.
See attached document: ATTACHMENT E - REPORTING TOOL - NX EQ Endoscope Cabinets-Vertical.
See attached document: ATTACHMENT F - PAST PERFORMANCE REFERENCE - NX EQ Endoscope Cabinets-Vertical.
See attached document: ATTACHMENT G - PAST PERFORMANCE QUESTIONAIRE - NX EQ Endoscope Cabinets-Vertical.

Attachments/Links