USA Baseball Field II Renovation

INVITATION TO BID
TOWN OF CARY
Cary, North Carolina
Sealed bids must be submitted no later than 2:00 p.m. on Tuesday, October
27th, 2026, to the Town of Cary at the 311-hub desk attention to office of Public
Works, Conference Room TH 11130, 1st floor, 316 N Academy St, Cary, North
Carolina., Cary, North Carolina. Bids will be opened and read publicly for the furnishing
of materials, labor, and equipment for the construction of USA Baseball II Field
Renovation, Project No. PR-03600-10. A brief project description is as follows:
The invitation to bid is for a lump sum contract proposal. Base bid shall
include all site work preparation and installation for the USA baseball field
II. As indicated in the contract documents, Cary will procure turfgrass sod
for installation by the contractor and provide synthetic carpet for contractor
install in bullpens.
Plans, Specifications and Contract documents may be viewed electronically at
http://townofcary.contractorsplanroom.com upon registering online after Monday,
September 28th, 2026. The Town of Cary is not responsible for bidders relying on
incomplete bid documents.
Contractors offering a proposal on this project must be licensed to do the
specified type of contracting in the State of North Carolina. All bids must include a non-
collusive affidavit. Contractors offering a proposal on this project must comply, and
must ensure that their subcontractors comply, with the requirements of Article 2 of
Chapter 64 of the North Carolina General Statutes, "Verification of Work
Authorization," and must provide documentation or sign affidavits or any other
documents requested by the Town of Cary demonstrating such compliance.
Each proposal shall be accompanied by a bid deposit in the amount of not less than
five percent (5%) of the amount of the bid in the form and subject to the conditions
provided in the Instruction to Bidders.
The Town of Cary reserves the right to reject any or all proposals.
Jimmy Simpson
Director of Public Works
PR-03600-10 00200-1 USA Baseball II Field Renovation

INSTRUCTIONS TO BIDDERS
Each proposal shall be submitted in a sealed envelope, upon blank forms
provided in the Project Manual. These proposals shall be plainly marked:
USA Baseball Field II Renovation, Town of Cary Project No. PR-03600-10
The envelope shall also be marked with the Bidder's name, address,
North Carolina contractor license number, and name and phone number of a
contact person.
Each proposal shall be accompanied by a Bid Bond payable to the Town
of Cary for an amount of not less than five percent (5%) of the total amount bid;
or in lieu of the Bid Bond, the bidder may offer the bid deposit in the form of a
cashier's check, or a certified check on a bank or trust company insured by the
FDIC. The bid bond must be executed by a corporate surety licensed in North
Carolina. The bid deposit may be held for a period of sixty (60) days pending
award of the contract. Notification of award of contract shall be evidence of intent
to contract and shall extend time for holding the contractor's bid surety for a time
mutually agreed between the Town of Cary and the bidder.
A non-mandatory pre-bid meeting will be held with the Engineer and
Owner at 1:30pm on Thursday, October 8th, 2026 at the USA Baseball
Stadium Field, 200 Brooks Park Ln, Cary NC 27519 to discuss the project and
answer pertinent questions. No oral interpretations will be made as to the
meaning of the Contract Documents. Interpretation, if deemed necessary,
will be in the form of a written Addendum.
The award of the Contract, if it is awarded, will be to the lowest
responsive, responsible bidder whose qualifications indicate the award will be in
the best interest of the Town of Cary (Owner). The Town of Cary reserves the
right to waive technicalities and/or reject any or all proposals.
A Performance Bond and a Payment Bond, each in the amount of one
hundred percent (100%) of the contract price, with a corporate surety approved
by the Town of Cary, will be required for the faithful performance of the contract.
Bidders shall provide certification that performance and payment bond sureties
are licensed in North Carolina.
All questions about the meaning or intent of the Contract documents shall
be submitted in writing to BoDean Norris, Town of Cary Project Manager,
bodean.norris@carync.gov . Replies will be issued by Addenda, mailed or
delivered to all parties recorded by the Engineer as having received the Bidding
Documents. Questions received less than five business days prior to the date for
opening of Bids may not be answered. Only questions answered by written
Addenda will be binding. Oral and other interpretations or clarifications will be
without legal effect.
PR-03600-10 00250-1 USA Baseball II Field Renovation

Addenda, when issued, will be on file at the offices of the Owner and
Engineer at least twenty-four hours before bids are opened. It shall be the
Bidder's responsibility to make inquiry as to the Addenda issued. All such
Addenda shall become part of the Contract Documents and all Bidders shall be
bound by such Addenda, whether or not received by the Bidders.
PR-03600-10 00250-2 USA Baseball II Field Renovation