City of Havelock, 2026 Installation of SDR35 PVC Gravity Sewer Pipe and Replacement of Two Manholes Daniels Court

CITY OF HAVELOCK
Post Office Box 368
Havelock, NC 28532
INVITATION TO BID
Pursuant to North Carolina General Statutes 143-131, the City of Havelock invites informal bids on the
following:
Bids must be submitted in accordance with the attached specifications. Bids must include an itemized schedule
(including quantity, unit price and total) for each work element. Bids can be submitted by mail, email, fax or hand
delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:
"City of Havelock,
2026 Installation of SDR35 PVC Gravity Sewer Pipe and Replacement of Two Manholes
Daniels Court"
Address Bids to: Kimberly Walters, Finance Director
City of Havelock
P.O. Box 368
1 Governmental Ave.
Havelock, NC 28532
Fax: 252-447-0126
Email: Bids@havelocknc.us
Bids will be accepted until 2:00 PM (EST) on Wednesday, October 28, 2026 at which time they will be reviewed
in the office of the City Finance Officer. Quotes are not subject to public inspection until the contract is awarded.
The bids are good for 75 days after opening. The winning bidder will be issued a Notice To Proceed (NTP) along
with a Purchase Order. The performance period is 30 calendar days from the NTP.
Bidders are cautioned not to submit bids until the proposed requirements and specifications have been
carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of
the specifications. No proposal will be considered unless prices are submitted for all items requested in
any section. The City reserves the right to change the amount of quantities.
All bids submitted should be to the desired specifications. Any exceptions to the specifications will be
evaluated based on the best interest of the City. Any deviation from specifications indicated herein must
be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with
these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail.
The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be
acceptable.
The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to
the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general
style, type, character and quality of the article desired.
The successful bidder on all construction contracts will be required to conduct the operation in accordance with
all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The
successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing
work. For all projects over $30,000, a general contractor's license must be furnished to the City if applicable.

Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor
that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall
maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina
from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an
isolated transaction completed within a period of six months, and not in the course of a number of repeated
transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require
a Certificate of Authority to Transact Business.
The City will not sell bid packages. Plans, specifications, and addenda may be viewed and obtained online at
www.havelocknc.us. Click on: "Bid on a Contract"; "Current Bids". The Bidder's List is maintained by Vendor
Registry. Registration for the Bidder's List is made online at www.havelocknc.us. Click on: "Bid on a
Contract"; "Vendor login/Registration".
N.C.G.S. (North Carolina General Statutes), specifically 160A-20.1(b), prohibit the City from entering
into contracts with contractors and subcontractors who have not complied with the requirement of Article
2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section,
with their bid. Bids that do not include this Affidavit will be considered non-responsive.
N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any
subcontractor found on the State Treasurer's Iran Divestment list or Companies Boycotting Israel list. The
referenced lists can be found on the State Treasurer's website at the address www.nctreasurers.com and will be
updated every 180 days.
The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract
in the efforts to award the contract to the bidder it deems to be for the best interest of the City.
MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate
document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to
be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner
within 72 hours after Bids are opened in accordance with NCGS 143-129.1 Requests to withdraw a Bid will be
subject to the requirements of NCGS 143-129.1 and in the sole discretion of the City of Havelock Finance
Officer.
This institution is an equal opportunity provider, and employer.
Contact person(s) for information on this bid:
For questions in regards to the bid specifications, the City requires and only responds to questions submitted in
writing and sent via email to: Bids@havelocknc.us
Questions must be received by 2:00 PM (EST) on Wednesday, October 14, 2026. If questions are received,
the City will respond no later than 2:00 PM (EST) on Wednesday, October 21, 2026.
This is the 28th day of September 2026
Published: DemandStar September 28, 2026
CITY OF HAVELOCK
Kimberly Walters
Finance Director

STATE OF NORTH CAROLINA
AFFIDAVIT
CITY OF HAVELOCK
I, ___________________________ (the individual attesting below), being duly authorized by and
on behalf of __________________________________ (the entity hereinafter "Employer") after first being duly
sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the United States
Department of Homeland Security and other federal agencies, or any successor or equivalent program
used to verify the work authorization of newly hired employees pursuant to federal law in accordance with
NCGS 64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to
work in the United States, shall verify the work authorization of employee through E-Verify in accordance
with NCGS 64-26(a).
3. Employer is a person, business entity, or other organization that transacts business in the State and that
employs 25 or more employees in this State. (mark Yes or No)
a. YES_____, or
b. NO_____
4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project,
Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.
This _________ day of ________________________, 20________.
Signature of Affiant: _______________________________________
Print or Type Name: _______________________________________
State of North Carolina County of ____________________________
Signed and sworn to (or affirmed) before me, this the
_________ day of _____________________________, 20________.
__________________________ ___________________________
Signature of Notary Printed Name of Notary

Bid Sheet
Base Bid: _____________________________
NC Sales Tax: _____________________________
Delivery Cost (if applicable): _____________________________
Total Cost to City: _____________________________
Bids must include an itemized schedule by quantity, unit price and total for each work element.
Company Name: ______________________________________________
Company Address: ______________________________________________
Contact Person: ______________________________________________
Telephone Number: ______________________________________________
Email Address: ______________________________________________
NC Contractor's License Type and Number: ______________________________________________
Number of Addendums Acknowledged (circle one): N/A 1 2 3 4
As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the
Iran Divestment Act and the Companies Boycotting Israel Act.
Authorized Signature: ____________________________________________________
Print Name of Authorized Signature: ____________________________________________________
Title: ____________________________________________________
Address Bid to: Kimberly Walters, Finance Director
City of Havelock
P.O. Drawer 368
1 Governmental Avenue
Havelock, NC 28532
Bids@Havelocknc.us
Please indicate the Bid name on the outside of the envelope.

2026 Installation of SDR35 PVC Gravity Sewer Pipe and Replacement
of Two Manholes
Daniels Court Havelock, NC 28532
Objective:
Installation of approximately a total of 40 feet of 8-inch PVC SDR35 Gravity Sewer
Pipe, remove the two old manhole structures, and install two new manhole structures.
Scope:
Manhole P45 and manhole P47 located at Daniels Court, Havelock, NC 28532 (Figure 1)
shall be replaced in addition to approximately 20 feet of 8-inch PVC SDR35 Gravity Sewer Pipe
for both manholes; each approximately 5 feet deep. Contractor shall remove and dispose of the
current brick manhole and structure and replace the manhole with a precast concrete manhole
constructed with a 6-inch ballast ring. The terracotta pipe is to be replaced at the influent side
and the effluent side of both manholes; approximately 10 feet. Contractor shall use PVC SDR35
for the influent and effluent piping.
Contractor shall be responsible for dewatering the excavation, and bypassing sewer if
bypassing becomes necessary. Contractor shall install approximately 100 cubic feet of #57 stone
bedding for each new manhole structure (Section 6). After the structure is properly placed the
contractor shall install the new SDR35 piping from the manhole out approximately 10' feet from
both the influent and the effluent sides. Manhole P45 has two additional influent pipes that are
used for cleanouts on Daniels Court. Contractor shall replace the current terracotta pipe up the
end of the excavation using 4-inch schedule 40 PVC. Contractor shall install an accessible
property line cleanout for 109 and 111 Daniels Court within the city easement. Manhole P47 has
one additional influent pipe that is used for cleanout. Contractor shall replace the current
cleanout pipe with 4-inch schedule 40 PVC at the length of the excavation. Once installation is
complete contractor shall backfill with select fill material to the surface of the manhole cover.
Under no circumstance shall the contractor use excavated material. All excavated material is the
contractor's responsibility and shall be disposed of and hauled off daily in accordance with all
local, state, and federal regulations.
The project will require having to excavate through a gravel driveway at 111 Daniels
Court, and a flower bed and a mailbox at 109 Daniels Court. Contractor shall restore the
driveway to its current condition, see Section 8. Contractor shall restore the flowers in the garden
bed and mailbox in its current location and replace in a equal or better condition. Contractor shall
remove and dispose of any impedances and replace in an equal to or better condition. Contractor
must maintain resident access to property. Contractor shall provide a copy of the contractor's
bypass and dewatering plan to a representative of the City of Havelock. If contractor is to
excavate into the ditch near the manholes, disturb the ditch structure, or damage the ditch, the
contractor shall be responsible for restoring the ditch to its current condition or better. The ditch
shall follow the current flow direction and grade.
Contractor is responsible for contacting 811 for locating all existing utility lines and
verifying all existing site conditions, including but not limited to existing pipe diameter, invert
elevations, and existing pipe material prior to beginning repair. Manhole invert elevation is to be
found between the upstream and he downstream manholes. The effluent side must be site cored
after. Manhole channeling must be installed with grout after coring. Damage to existing utilities

will be the responsibility of the contractor. Contractor shall perform a vacuum test on the newly
installed manhole following Section 2 specifications. Excavation for the project will require
excavating into the asphalt of Daniels road. Contractor shall restore pavement in accordance to
Section 9 of this scope of work. Contractor shall issue a traffic control plan to a representative of
the City of Havelock.
A site visit is highly recommended but not mandatory. All measurements are
approximate contractor to verify. Contractor is to supply all labor, materials, and equipment to
complete this project, unless otherwise specified in writing. The City of Havelock shall not be
held responsible for omissions or errors in description.
City of Havelock Responsibilities
A representative of the City of Havelock will track progress daily. Work hours shall be
8am to 5pm Monday through Friday. No work shall be performed on City holidays. Work
outside established work hours must be scheduled with the City of Havelock, 48 hours in
advance and is subject to approval.
1. Excavating and Installing New Manhole and PVC SDR35 Gravity Sewer Pipe:
a. Install a bypass system, see Section 10.
b. Excavate and remove the existing manhole. Excavated spoils cannot be used for
any purpose other than for disposal. Excavated spoils will become the
responsibility of the contractor to remove from the site daily.
c. The rim elevation of the manhole shall be 2-inches taller than the ground
elevation.
d. Excavate a minimum of 100 square feet (10'X10') of base soil underneath the
manhole base by a minimum of 24-inches deep and replace with 57 stone. The 57
stone must be compacted to 98% standard proctor in no more than 8" lifts. Stone
shall be wrapped in geotextile fabric on all sides.
e. The existing Gravity Sanitary Sewer Line is approximately five (5) feet deep.
Excavate the existing ten (10) feet of Gravity Sanitary Sewer Line on each
influent and effluent line utilizing a trench box per OSHA standards. The
excavated and removed pipe will become the property of the contractor. It will be
the responsibility of the contractor to dispose of the excavated and removed pipe.
f. The bedding for the new PVC SDR35 Gravity Sewer Pipe is to be 8-inches of 57
stone compacted to 95% standard proctor. ABC Stone is to be utilized from the
base of the pipe to the top elevation of the pipe and backfill that is compacted to
95% standard proctor in 8-inch lifts to the ground elevation.
g. Install the influent and effluent pipe at manhole using mechanically installed
flexible rubber boot seals to create a watertight connection.
2. Manhole Vacuum Testing
a. Excavated material shall not be stockpiled; excavated material shall be hauled and
disposed of daily and is the responsibility of the contractor. In no manner shall
excavated material be used for compacted material.

b. All excavations shall be protected from cave in by use of shoring, the contractor
shall be responsible for remediation created by any and all excavation growth. All
excavations shall be protected by use of fabric fencing, and shall be designed to
stop trespassing into the work area.
c. The contractor shall excavate a minimum of 100 square feet (10'X10') of base soil
underneath the manhole base by a minimum of twenty-four inches deep and
replace with 57 stone. All 57 stone within the base stone shall be wrapped on all
sides, top, and bottom with geo-textile fabric. The 57 stone shall be compacted to
98% standard proctor in no more than eight-inch lifts.
d. The assembly of the manhole shall include a CS-102 Butyl Rubber sealant and
shall create a durable and watertight seal.
e. Before any backfilling, the manhole shall be inspected and vacuum tested by a
third-party inspector for structural integrity and watertightness. All testing shall be
scheduled between the contractor and a representative of the City of Havelock. The
representative from the City of Havelock shall be given a 24-hour notice prior to
the testing taking place.
f. Criteria for the manhole testing shall follow ASTM C1244 and shall be as follows:
1. Utilizing 8" plugs and manhole testing head, seal the manhole.
2. Draw a vacuum on the manhole equal to 10 inches of Mercury.
3. Allow the drawn vacuum to stabilize to 9 inches of Mercury, noting the
time for the stabilization to occur.
4. The manhole will fail the vacuum testing if the stabilization from 10 to 9
inches of mercury happens within a time span of 30 seconds. The manhole
will pass the vacuum testing if the stabilization from 10 to 9 inches of
mercury happens outside of a 30 second timeframe.
5. Upon failing the ASTM C1244 manhole vacuum testing; the manhole shall
be resealed and retested.
3. Gravity Sewer Materials:
a. PVC SDR35 Gravity Sewer Pipe: Pipe shall conform to all requirements of
AWWA and shall be capable of withstanding the overburden pressures determined
by the depth of burial in the field.
b. Non-pressure-type Pipe Couplings: Couplings for joining new PVC pipe to
existing pipe shall be solid sleeve type suitable for all types of pipe. When
applicable, material shall be ductile iron with gaskets suitable for sewer service.
Coupling shall be Maxadaptor coupling or equal, per AWWA C605.
c. Solid Wall Plastic Pipe Cutting: Cutting of pipe lengths shall be performed using
tools and or equipment that will provide a neat, perpendicular cut without damage
to the plastic. All burrs shall be removed using a file, knife or abrasive paper. Ends
on the cut pipe shall be beveled to prevent gasket damage.
4. Dewatering:
a. The contractor shall dewater until completion of work. Excavation shall be kept
free of water at all times during pipe removal, pipe replacement, and backfill
operation.

b. A dewatering plan shall be submitted to the City of Havelock for approval prior to
the beginning of the project.
c. All dewatering shall flow through a sediment filter bag. Sediment filter bags shall
be of Polypropylene non-woven geotextile fabric with a sewn-in sleeve of
sufficient size to accept a 4-inch diameter discharge hose. The discharge hose
shall be extended into the sleeve a minimum of six (6) inches and be tightly
secured with a hose clamp or other suitable device to prevent leakage. Contractor
shall size sediment filter bags as necessary to dewater excavations. Effluent to be
directed to adjacent stormwater conveyance areas and Contractor shall remove
any accumulation of sediment from such areas following dewatering operations.
d. Upon removal of any dewatering header pipe system the contractor shall be
responsible for filling the header pipe hole with filter sand to 50% of the depth of
the hole while compacting to 95% standard proctor in 8" lifts. Grout shall be
utilized to fill to 90% of the depth of the hole and the remaining 10% shall be
topsoil, or select fill.
e. The usage of water from a hydrant will only be accomplished by use of a Hydrant
Meter which will be issued from Customer Service at City Hall within the City of
Havelock.
f. Upon submission of the Hydrant Meter Application there will be a refundable
security deposit of $1,500 due. The Hydrant Meter shall be installed, removed
operated, relocated, maintained, and or repaired by authorized City personnel
only. Installation and removal of the Hydrant Meter shall occur during normal
business hours unless otherwise approved.
g. Contractors shall notify the City at least two (2) business days before requesting
removal. The City may assess late fees or remove unused equipment at its
discretion.
h. For monthly hydrant meter rental, the meter will be read and billed monthly for
usage and then a final bill will be issued after meter is returned.
i. For daily hydrant meter rental, the meter will be read and billed when the meter is
returned.
j. Upon return of the Hydrant Meter, final usage will be read and metered charges
applied. The refundable deposit will be applied to your final bill, and a refund
check will be issued for any remaining funds after all charges have been applied
per the Hydrant Meter policy. If no funds are remaining and a balance is still due
an invoice will be mailed for final payment.
5. Excavation and Shoring:
a. Contractor is responsible for the design and protection of all excavation and
shoring. Standard shoring practices including trench boxes, which can be used if
certified/stamped by manufacturer. If required, shoring shall be designed and
sealed by a professional engineer registered in the State of North Carolina, as
required by OSHA, CFR1926.
b. Contractor shall notify NC 811 for utility locations prior to any excavations.
c. In no case shall excavations exceed that which cannot be backfilled by the end of
the work day.

6. Backfill and Compaction:
a. All excavations shall be backfilled with select fill or ABC stone material.
Contractor shall be responsible for removal and disposal of all excavation
material and construction debris in accordance with all local, state, and federal
regulations.
b. Compaction in embankment shall be to 85% standard proctor.
c. Compaction in roadways, driveways, and sidewalks shall be to 98% standard
proctor.
7. Pipe and Manhole Bedding:
a. Pipe bedding shall consist of an eight-inch (8") depth of # 57 stone under pipe and
#57 or ABC stone to top of pipe (Figure 2).
8. Gravel Driveway Restoration
a. Any material removed from the driveway will be the responsibility of the contractor
to remove and dispose of in accordance with all local, state, and federal regulations.
b. Material to be used shall be #57 Stone 3 inches thick.
c. Backfill material shall be used to fill the excavated area up to 3 inches from surface
elevation.
d. #57 Stone shall be compacted to 95% standard proctor.
9. Concrete Restoration
a. Any concrete rubble from removal of the driveway aprons will be the responsibility
of the contractor to remove and dispose of in accordance with all local, state, and
federal regulations.
b. Concrete is to be 3500-psi fiber reinforced concrete mix.
c. The foundation for the concrete shall be compacted to 95% standard proctor in no
more than 8" lifts before the concrete is poured.
d. The concrete driveway aprons and sidewalks shall be no less than four inches thick.
e. The concrete driveway aprons and sidewalks will require no wire mesh or rebar.
f. The seams where the new concrete meets the old concrete will be tolled to a 12"
radius.
g. The seams where the new concrete meets the existing concrete shall have a 12"
expansion joint between the existing and newly poured concrete.
h. Until completely cured the contractor will supply signage "No Walking, Wet
Concrete".
10. Pavement Restoration
a. Replacement of asphalt roadway and/or concrete driveways/sidewalks are
the responsibility of the contractor and shall be returned to original
condition or better before the end of the project.
b. The contractor shall utilize a 12" bedding of 57 stone for both the newly
installed 8" sanitary sewer line and 4" lateral services and fill the
excavation with 57 or ABC stone to 12" above the top of the sanitary
sewer lines. Engineered select fill shall complete the backfill of the

remainder of the excavation to 3.5" from the top of the existing asphalt.
See figure 4.
c. The contractor shall be responsible for square cutting the utility cut back to
undisturbed asphalt before the Pavement Restoration portion of this project
can begin.
d. Engineered select fill shall be utilized from the top of the 57 or ABC stone
above the top of the newly installed sanitary sewer lines. The Engineered
select fill shall be compacted to 95% standard proctor in a maximum of
eight-inch lifts.
e. Asphalt base course shall be a minimum of two inches thick and meet the
requirements of B25.OB per NCDOT Standards for Roads and Structures.
The asphalt base will remain one and a half inches (1.5") below the
elevation of the existing asphalt.
f. Asphalt tack coat shall be sprayed or brushed on the existing asphalt to be
tied into and shall be in accordance with section 605 asphalt tack coat of
the NCDOT Standard Specifications for Roads and Structures.
g. The asphalt surface course shall be S9.5B at one and a half inches thick per
NCDOT Standards for Roads and Structures. Prior to placement of the
asphalt surface course, the base course shall be inspected for damage or
defects and repaired to the satisfaction to the representative of the City of
Havelock.
h. Asphalt stripping shall be restored to an as was condition. Stripping which
is done on a DOT roadway will meet all DOT specifications.
i. Access to residents' driveways must remain as accessible as possible
during the course of this project.
11. Erosion and Sediment Control and Restoration:
a. The contractor shall be responsible for the installation and maintenance of all
erosion and sediment control in accordance with the NC DEQ Erosion and
Sediment Control Manual.
b. Construction activities shall be completed in such a manner that erosion of
disturbed areas and off-site sedimentation is absolutely minimized.
c. All disturbed areas shall be restored as soon as construction is complete. Seed or
sod type shall match existing grass in maintained areas. Follow the NC DEQ
Erosion and Sediment Control Manual for type or as directed by City of Havelock
representative.
12. Bypass Pumping:
a. Sewage bypass pumping shall be required for completion of repairs. If required,
contractor shall design and furnish all material, labor, equipment, power, fuel, fuel
storage, maintenance, etc. to implement a temporary bypass arrangement for the
purpose of diverting flow around the work area on a daily basis for the duration of
the repair. The bypass system shall meet the requirements of all codes and
regulatory agencies having jurisdiction. Contractor shall be held liable for any and