Architectural Design Services for Roof Replacement

Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
REQUEST FOR QUALIFICATIONS
RFQ# 01-2026
REQUEST FOR QUALIFICATIONS FOR
ARCHITECTURAL DESIGN SERVICES
A ROOF REPLACEMENT AT SWAIN COUNTY
HIGH SCHOOL
ISSUE DATE: SEPTEMBER 28, 2026
ISSUING DEPARTMENT:
SWAIN COUNTY SCHOOLS
PO Box 2340
Bryson City, NC 28713
Millie Hines- Finance Officer
828-488-3129 ext 5141
RESPONSES WILL BE RECEIVED UNTIL
OCTOBER 12, 2026 AT 4:00 p.m.
RFQ NO. 01-2026
PAGE 1

Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
SWAIN COUNTY SCHOOLS
NORTH CAROLINA
RFP No.01-2026 September 28, 2026
REQUEST FOR QUALIFICATIONS FOR ARCHITECTURAL SERVICES FOR A ROOF
REPLACEMENT AT SWAIN COUNTY HIGH SCHOOL
Pursuant to General Statutes of North Carolina, Section 143-64.31, as amended, responses to
Request for Qualifications, subject to the conditions and specifications herein, are invited for
furnishing architectural services. Responses to Request for Qualifications will be received
by Swain County Schools until 4:00 p.m. local time October 12, 2026.
MAILING INSTRUCTIONS
1. Bidder shall submit a complete, fully executed RFQ document.
2. If mailed, response should be forwarded by certified U.S. Postal Service. Please
address and mark your bid as shown below.
Swain County Schools
Attn: Brandon Sutton
PO Box 2340
Bryson City, NC 28713
RFQ- 01-2026
If forwarded other than by U.S. Postal Service, delivery must be made directly to
Swain County Schools, 50 Main Street Suite 200, Bryson City, NC 28713
NOTE: IF MAIL OR DELIVERY BY ANY OTHER MEANS IS DELAYED BEYOND THE DEADLINE FOR
RESPONSES TO REQUEST FOR QUALIFICATIONS, RESPONSES THUS DELAYED WILL NOT BE
CONSIDERED.
RFQ NO. 01-2026
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Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
INTRODUCTION
Swain County Schools invites all qualified and interested architectural firms to submit
proposals to perform consultation, planning, design and project administration services for
the roof replacement at Swain County High School.
SCOPE OF WORK
The scope of work is to plan and design the replacement of existing roofs at Swain County
High School. Architectural services are to include complete engineering consultants as
required for the scope of this project.
The scope of work is anticipated to include the following:
Project planning to include documentation of existing conditions as required.
Complete design services Schematic Design through Construction Documents
Facilitate the construction contract bidding and award process for Owner preferred
construction delivery method to be determined.
Provide construction administration and management services for the project
including final project closeout.
There will be meaningful interaction with the Swain County Board of Education, the
Superintendent of Schools and District Facilities personnel throughout the project.
The selected firm shall indemnify, defend, and hold harmless the County, the School System,
and its subsidiaries, divisions, officers, directors and employees from all liability, loss, costs,
claims, damages, expenses, attorney fees, judgments and awards arising or claimed to have
arisen, from any injury caused by or allegedly caused by, any act or omission of the
Contractor or any employee agent or assign.
The selected firm will be required to furnish proof of Professional Liability Insurance
coverage in the minimum amount of $1,000,000.
MINIMUM REQUIREMENTS AND QUALIFICATIONS
Respondents, both corporate and individual, must be fully licensed and certified for the type
of work to be performed in the State of North Carolina, at the time of submittal to their
response to this Request for Qualifications (RFQ). Should the Respondent not be fully
licensed and certified, its submittal will be rejected.
RFQ NO. 01-2026
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Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
CONTENT OF RESPONSE TO REQUEST FOR QUALIFICATIONS AND SUBMISSION
REQUIREMENTS
The Respondent shall submit the following required information/documents with sufficient
depth and breadth necessary to substantiate his or her ability to perform the services being
sought by the School System. Failure to provide the required information may result in
rejection of the submittal.
1. Introductory Letter : An informative, narrative letter pertinent to your firm's
capabilities and services.
2. Experience of Firm and References :
a. Firm name, address, telephone number, email address and contact person,
NC License number, the state the entity is incorporated in and chiefly located.
b. Firm biography, profile and current workload.
c. Listings and detailed descriptions of similar projects successfully completed
by the firm during the past three (3) years. Include the name and telephone
number of a contact person for each client who can verify the information
provided.
d. Firm's K12 Education design experience, including but not limited to, Swain
County and North Carolina.
e. Provide a brief photographic and written overview of similar work in
Education Design.
f. Any judgments against firm within the last five (5) years or pending litigation
related to professional conduct or services.
3. Team Organization, Management and General Qualifications :
a. Multiple firms, joint venture or any/all subcontractor(s)/consultant(s) teams
shall clearly identify roles, responsibilities and office location of the proposed
project personnel.
b. Team and project management structure shall be documented and the
principal with the prime firm responsible for the contact shall be identified.
This information may be provided in an organizational chart, including
proposed engineering consultants.
c. The Respondent shall demonstrate current staff capacity to provide the
services requested and credentials and qualifications of the project team
members.
4. Insurance Requirements : Provide a copy of a certificate of insurance that identifies
current levels of insurance in areas of general liability, automobile liability, workers
compensation and professional liability.
5. Proposed Schedule : The proposed time schedule for this project is below. Project
must be completed in a timely manner and within a reasonable period. Dates are
tentative and are subject to change (except the issue date of RFQ, deadline to submit
questions, and the due date of RFQ).
Issue date of RFQ: September 28 ,2026
Deadline to submit questions: October 09, 2026 by 4:00 pm
Due date of RFQ: October 12, 2026 by 4:00 pm
Committee evaluation of RFQ: October 13 through October 15, 2026
Board of Education to approve selection: October 19, 2026.
RFQ NO. 01-2026
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Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
6. Format : Submittals shall be printed on 812" x 11" paper, include front and back
covers, cover letter, and Table of Contents. Submittal shall be side bound and include
reference tabs for key sections with a page limit of 40 pages.
7. Non-Collusion Affidavit : The Non-Collusion Affidavit attached to this RFQ must be
properly executed and submitted.
SUBMITTAL INSTRUCTIONS
Firms/individuals interested in being considered for providing the specified services shall
submit one (1) original and three (3) copies of their submittal in addition to one (1) electronic
copy of the submittal on a flash drive in response to this RFQ. Submittals must be received
on or before 4:00 p.m. local time on Monday, October 12, 2026. All submittals received after
the noted deadline will not be considered and will be returned to the Respondent unopened.
INQUIRIES
All requests for clarifications or additional information must be submitted in writing to
Brandon Sutton, Superintendent, Swain County Schools via electronic mail:
bsutton@swainmail.org . The School System will record responses to inquiries, if any, and
address them in the form of a written addendum that will be posted on the School System's
website at www.swain.k12.nc.us .
ADDENDA
Should revisions to this RFQ become necessary, the School System will post a written
addendum on the School System's website at www.swain.k12.nc.us .
SUBMITTAL PREPARATION COSTS
The County, and School System, shall not be liable for any expenses incurred by Respondents
in connection with the preparation of a response to this RFQ. Respondents should prepare
their submittal providing a straightforward and concise description of the Respondent's
ability to meet the requirements of this RFQ. Unnecessarily elaborate brochures, artwork,
expensive paper, bindings, visual and presentation materials, beyond that sufficient to
present a complete and effective response to this RFQ is not desired.
SELECTION PROCESS
Swain County Schools intends to ensure that all technically qualified individuals/firms are
provided the opportunity to be considered for providing professional architectural services
to Swain County Schools. The individual/firm that is most qualified to conduct this scope of
work and meet the needs of Swain County School System will be selected.
A committee consisting of representatives the School System will evaluate the proposals.
Preliminary design or work product regarding this project in your response is prohibited. The
committee will make a selection based on the firm's level of interest, qualifications and
expertise. After the selection has been made, the committee will make a recommendation
to the Swain County School Board.
RFQ NO. 01-2026
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Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
SELECTION CRITERIA
The committee will use the following criteria to select an individual/firm for further
consideration:
1. Completeness of the response to this RFQ.
2. Expertise and qualifications of key professional staff and the firm as a whole in the
specific areas of architectural services.
3. Performance history of the firm and its staff members with Swain County and other
clients.
4. Availability of resources and current workload of the consultant team proposed for
this project to meet project deadline.
5. Proximity to and familiarity with Swain County's schools.
The most qualified firm will be notified, and the County will commence negotiations with said
firm to develop a fee proposal. If the County and firm cannot reach an agreement,
negotiations will terminate, and the County will commence fee negotiations with the next
most qualified firm.
RFQ NO. 01-2026
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Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
GENERAL COMMENTS
All qualifications responses, inquiries or correspondence relating to this RFQ will become the
property of Swain County Schools when received and will not be returned.
Swain County Schools reserves the right to reject any and all responses, or any portions
thereof, or select responses, which, in its opinion, are in the best interest of the School
District.
Swain County reserves the right to waive any informalities and any technicalities or to cancel
the RFQ in part or in its entirety if it is in the best interest of the School District. This
solicitation in no way obligates the School District to award a contract.
Respondents are requested to refrain from contact with the committee members, school
system employees, or county employees regarding this solicitation, with the exception of
written communication described in this RFQ.
Swain County Schools reserves the right to approve all personnel working on Swain County
Schools projects. Key professional staff may not be removed, reassigned or replaced without
prior approval from Swain County Schools.
Swain County, and Swain County Schools, encourages participation by minority and
women-owned businesses and respondents should be prepared to provide evidence of such
classification and/or attempt to engage such firms within the qualification package.
E-VERIFY: Respondent is hereby required to be in compliance with the requirements of
Article 2 of Chapter 64 of the North Carolina General Statutes concerning e-verification at the
time of entering the Contract and at all times during the performance of this Contract. All
subcontractors utilized by Respondent are likewise required to comply with the
requirements of Article 2 of Chapter 64 of the North Carolina General Statutes concerning
e-verification at the time of entering this Contract and at all times during the performance of
this Contract. Respondent shall take necessary steps to include this provision in all contracts
with its subcontractors who will perform any portion of the work covered by this Contract.
When responding to this RFQ, please follow all instructions carefully. Please submit proposal
contents according to the outline specified and submit documents according to the
instructions.
By submitting a proposal, Respondents acknowledge that the School District reserves the
right to reconsider any submittal at any phase of this procurement process.
Submittals will be received by Swain County Schools at the time and place designated in this
document. At that point, Swain County Schools will close the receipt of submittals and begin
the evaluation process.
Swain County, and Swain County Schools will not be held responsible for the failure of any
mail or delivery service to deliver a proposal response prior to the stated proposal due date
and time. It is solely the Respondent's' responsibility to: (1) ascertain that they have all
RFQ NO. 01-2026
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Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
required and necessary information, documents and addenda, prior to submitting a
response; (2) ensure that the response is received at the correct location and time. Late
responses, regardless of delivery means, will not be accepted. Submittals received by
telephone, facsimile, or email will not be accepted.
By submission of a response, the Respondent agrees that at the time of submittal, it: (1) has
no interest (including financial benefit, commission, finder's fee, or any other remuneration)
and shall not acquire an interest, either direct or indirect, that would conflict in any manner
or degree with the performance of the Respondent's services, or (2) will not benefit from an
award resulting in a "Conflict of Interest." A "Conflict of Interest" shall include holding or
retaining membership, or employment, on a board, elected office, department, division or
bureau, or committee sanctioned by and/or governed by Swain County.
Swain County, and Swain County Schools, assumes no responsibility for confidentiality of
information offered in this submittal. This RFQ does not intend to elicit proprietary
information. However, if proprietary information is submitted as part of the proposal, the
information is to be labeled as such. Proprietary or confidential information must be clearly
labeled as such at the time of initial submission and to the extent provided by N.C.G.S.
Chapter 132, will not be made available for public inspection. In the event that a request for
inspection is made under public records law, the Respondents will be notified of the request
and may participate in any subsequent civil action to compel disclosure of confidential
information.
RFQ NO. 01-2026
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Swain County Schools
50 Main Street, Suite 200, Bryson City, NC 28713
NON-COLLUSION AFFIDAVIT
SWAIN COUNTY SCHOOLS
RFQ 01-2026
REQUEST FOR QUALIFICATIONS FOR ARCHITECTURAL SERVICES FOR A ROOF
REPLACEMENT AT SWAIN COUNTY HIGH SCHOOL
The undersigned affirms that the proposal made herein is made without any connections
with any other person, or persons, making any other proposal for the above item(s): that it is
in all respects fair and without collusion or fraud:
That______________________________________________ (Firm Name) is not connected in
any official capacity with Swain County Schools, and that no person, or persons, acting in
such a capacity are directly, or indirectly, interested herein or in any of the profit arising or
anticipated from this transaction.
In making this proposal, it is understood and agreed, that the conditions set forth in the
advertisement for bids, instructions to bidders, terms and conditions and specifications
together with the proposal shall form a part of and be construed with the contract under the
same.
The acceptance of this proposal by Swain County Schools, as evidenced by the issuance of a
Swain County Schools Purchase Order, will be held to be a mutual agreement as to each and
every clause of this proposal and to constitute a contract between the parties hereto.
FIRM NAME: __________________________________________________________________
ADDRESS: ____________________________________________________________________
BY: _________________________________________________________________________
TITLE: _______________________________________________________________________
State of North Carolina
County of: _______________
Sworn to and subscribed
before me, this
__________day of _____________, 20______.
_______________________________________
Notary Public
My commission expires: __________________
RFQ NO. 01-2026
PAGE 9