Holland Public Safety

September 28, 2026
Dept. of Public Safety Shooting Range Upgrades Bid
The City of Holland will receive sealed bids from prospective bidders for upgrades to the Dept
of Public Safety - Police Division shooting range at the Police Dept located at 89 W 8th Street,
Holland, MI 49423.
The bids will be received at the City of Holland Finance Office 270 South River Ave,
Holland, MI 49423, until 11:00am, Monday October 19, 2026, at which time they will be
publicly opened and read. You are invited, but not required, to attend said bid opening.
Bids must be on the "BID FORM" provided and be submitted in a sealed envelope that is
plainly marked "POLICE DEPT RANGE UPGRADE BID."
All bids are to be net, F.O.B. - destination.
Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and
shall not be withdrawn, modified or altered after the bid opening.
In case of default by the selected vendor, the City of Holland may procure its requirements
from another vendor, without going through additional bidding procedures, and hold the
original vendor liable for any increased costs.
The City of Holland reserves the right to accept or reject any or all bids and to waive any
irregularities/informalities in the bids received.
Contracts and purchase orders shall be awarded to the lowest responsible bidder. In
determining the lowest responsible bidder, in addition to price, the items set forth in
Section 2-48 of the Ordinance code of the City of Holland shall be considered.
Lynn McCammon
Finance Director

I. Scope of Work:
The City of Holland is seeking proposals from all qualified vendors to sanitize range
surfaces and refill and replace worn ballistic materials within the indoor range.
Any questions for proposal shall be directed to:
Sergeant Caleb Dullock
th
89 W 8 St
Holland, MI 49423
616-801-9223
c.dullock@cityofholland.com
II. Requirements:
1. The vendor will provide labor, equipment, and materials to remove existing
ballistic curtains and install at least 14" thick new self-healing ballistic curtains
which must be securely attached and completely cover the ballistic grantex mulch.
2. The vendor will provide labor, equipment, and materials to remove lead and
foreign objects from the existing rubber grantex mulch and top-off the rubber
grantex mulch.
3. The vendor will provide lead-safe cleaning technicians, personal protective
equipment, fuel, mobilization, and demobilization, necessary equipment
(including an air compressor, if necessary, with accompanying fuel and hoses) to
complete the job requirements.
4. The vendor will provide labor, equipment, and materials to complete a TSP
alternative wipe-down of all shooting stations, walls, countertops in the range
area.
5. The vendor will provide labor, equipment, and materials to complete HEPA
vacuuming of the entire range floor
6. The vendor will provide labor, equipment, and materials to remove and install
self-healing ballistic curtains and hardware
7. The vendor will provide labor, equipment, and materials to refill the rubber
grantex hopper with up to 40 bags of new grantex mulch
8. The vendor will supply lodging and per diem.

BID FORM
CITY OF HOLLAND
City of Holland
Date of Bid
270 S. River Ave
Holland, MI 49423
We, the undersigned, being familiar with specifications and conditions for bidding, propose
to provide upgrade to the Police Dept. shooting range, in accordance with said
specifications, and submit a bid therefore as follows:
Upgrades to shooting range $_____________________
Bid Alternate #1 $_____________________
Bid Alternate #2 $_____________________
Bid Alternate #3 $_____________________
Total Bid Price $_____________________
This bid is net, F.O.B. and includes any and all costs associated with providing portable
restrooms in the parks as specified.
This bid is firm for a period of thirty (30) days from date of the bid opening and will not be
withdrawn, modified or altered after the bid opening.
Signature of Bidder:
Company Represented:
Company's Contact:
Company's Mailing Address:
City, State, Zip Code:
Company's Telephone Number:
Company's Email:

Section 2-48 of the Ordinance Code of the City of Holland
Section 2-48 Award of Contract or Purchases.
Contracts and purchases shall be awarded to the lowest responsible bidder. In determining
"lowest responsible bidder", in addition to price, the purchasing coordinator or the City Council
shall consider:
a. The bidder's ability, capacity and skill to perform the contract or provide the supplies,
material, equipment or services required promptly, or within the specified time, without delay
or interference.
b. The character, integrity, reputation, judgment, experience and efficiency of the bidder.
c. The bidder's previous and existing compliance with contracts, purchase orders or
service.
d. The bidder's previous and existing compliance with laws and ordinances relating to
contracts, purchase orders or services.
e. The sufficiency of the financial resources of the bidder to perform the contract or provide
the supplies, materials, equipment or services.
f. The availability and adaptability of the supplies, materials, equipment or contractual
services to the particular use required.
g. The bidder's ability to provide future maintenance and service for the use of the
subject of the contract.
h. The number and/or scope of conditions attached to the bid by the bidder.
i. The brand, make or type of product being proposed by the bidder, and its compatibility
with other similar materials or equipment currently owned and operated by the city.
If all bids received are for the same total amount or unit price, quality and service being equal,
the contract shall be awarded to the local bidder, if any. In all other cases of tied bids, the
contract or purchase shall be awarded to one of the tied bidders by drawing lots in public.

Sec. 2-48.1. Preference for local bidders/Holland-based businesses.
(a) Purpose. The city finds that its purchasing practices should encourage local vendors to
provide goods and/or services to the city, resulting in increased economic activity through
more local jobs, tax revenues, and expenditures, and entice businesses to relocate to the city.
(b) Definition. Holland-based business means a physical and economic relationship to Holland
determined by a verifiable business address (not a P.O. box) within the corporate boundaries
of the city, activities carried out in Holland substantial enough to consider it a Holland-based
business, and the payment of city property taxes for not less than one year immediately prior
to the date of the bid submittal. A Holland-based business shall also include a local vendor
which is located outside the geographic boundaries of the City of Holland but within the
geographic boundaries of the Macatawa Area Coordinating Council and the governmental unit
in which such local vendor is located has an ordinance or a purchasing policy which grants a
similar local vendor preference to Holland-based businesses as defined in the first sentence of
this paragraph.
(c) Exceptions.
(1) Purchases resulting from exigent emergency conditions where any delay in completion or
preference would jeopardize public health, safety or welfare of the citizens of the city, or
where in the judgment of the manager or his designee the operational effectiveness of a city
department or division or a significant city function would be seriously threatened if a purchase
was not made expeditiously.
(2) Purchases from any sole source supplier for supplies, materials, or other equipment.
(3) Purchases made through the state's extended purchasing program, or other cooperative
purchasing contractual agreements utilized or initiated by the purchasing division.
(4) The procurement of goods and services utilizing the request for proposal (RFP) or best
value quote processes where the award is based on criteria other than lowest cost, unless the
original solicitation contains the criteria used to affect Holland-based preference.
(5) Bid solicitations that utilize federal funding that prohibits awards based on local preference
criteria.
(6) Bid solicitations that utilize "life cycle cost" as the basis of award in place of submitted bid
price.
(d) Preference. When sealed bids are received under section 2-46, the following shall apply:
(1) The person or business submitting the lowest responsive, responsible bid, according to the
requirements of the bidding documents, shall be deemed the lowest bidder. If the lowest
bidder is not a Holland-based business, any Holland-based business with a bid within two
percent (2%) of the lowest bid shall be deemed the lowest bidder if it agrees to reduce its bid
to match the bid of the lowest bidder. A lowered bid by a Holland-based business which is

premised upon, in whole or in part, changes to or variances to the bid specifications, contract
requirements, or scope of work shall be considered non-responsible and will not be
considered.
(2) If such a Holland-based business refuses to reduce its bid to match the lowest bid, then
the next lowest responsive and responsible Holland-based business with a bid within two
percent (2%) of the lowest bid shall be deemed the lowest bidder, if it agrees to reduce its bid
to match the bid of the lowest bidder.
(3) If no responsive and responsible Holland-based business within two percent (2%) of the
lowest bid agrees to reduce its bid, then the contract shall be awarded to the person or
business with the lowest, most responsive and responsible bid.
(4) No contract awarded pursuant to this section shall be sublet in any matter that permits 50
percent or more of the dollar value of the contract to be performed by a subcontractor or
subcontractors who do not meet the definition of "Holland-based."
(e) Additional requirements. In no event shall a Holland-based business be awarded a
contract if the business is not current on real and personal property taxes owed to the city.
(f) Rights of city. This section shall not waive or constrain, in any manner, the right and
prerogative of the city to reject any and all bids or proposals, to reject a bid not accompanied
by required bid security or other documentation or data required by the bidding documents, or
to reject a bid which is in any way incomplete, irregular, not responsive or not a lowest
responsible bidder as defined by Section 2-48 of the Ordinance Code.
(g) Rules and Regulations. The city manager, in conjunction with the purchasing coordinator,
may prescribe rules and regulations to implement and conduct the intent and purpose of this
section. Such rules and regulations shall be consistent with the City Charter and all applicable
city ordinances.
"The City of Holland, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Sub Title A, Office of the Secretary, Part 21, Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to
this advertisement, minority business enterprises will be afforded full opportunity to submit
bids in response to this invitation will and will not be discriminated against on the grounds of
race, color, or national origin in consideration for an award"