GATEWAY SIGN CONSTRUCTION - ITB 2025-015

Location:	Georgia
Posted:	Dec 4, 2025
Agency:	City of Tucker
Type of Contract:	Awards
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Solicitation No:	ITB 2025-015
Publication URL:	To access bid details, please log in.

ITB

Opening Date/Time: October 7, 2025

Closing Date/Time: November 6, 2025

Invitation:

The City of Tucker, Georgia requests that interested parties submit bids for the construction and installation of a Gateway Sign. Bids will be accepted until the date and time listed below and will be awarded to the responsive and responsible bidder whose bid, conforming with all the material terms and conditions of the ITB, is the lowest in price. Addenda and updates to this bid manual will be posted on the City of Tucker website tuckerga.gov/bids, the DOAS/Georgia Procurement Registry Website or may be requested by emailing procurement@tuckerga.gov.

Bid Activity Schedule

Invitation to Bid Issued : October 7, 2025
Pre-Bid Conference (non-mandatory) : October 16, 2025 at 10 a.m.
Deadline for Questions : October 21, 2025 at 1 p.m.
Responses to Questions Posted (Addenda) : October 24, 2025
Bid Deadline : November 6, 2025 at 1 p.m.
Award at Council Meeting : December 8, 2025 (TENTATIVE)
Expected Completion Date : 90 days

Project Documents

Attachment Preview

City of Tucker

Invitation to Bid

ITB # 2025-015

GATEWAY SIGN CONSTRUCTION

BID MANUAL

City of Tucker

1975 Lakeside Parkway, Suite 350

Tucker, Georgia 30234

Page 1 of 8

City of Tucker Invitation to Bid

ITB #2025-015

GATEWAY SIGN CONSTRUCTION

INVITATION: The City of Tucker, Georgia requests that interested parties submit bids for the

construction and installation of a Gateway Sign. The project consists of site preparation,

monument sign construction and installation, lighting, and landscaping per the prescribed plans.

Bids will be accepted until the date and time listed below and will be awarded to the responsive

and responsible bidder whose bid, conforming with all the material terms and conditions of the

ITB, is the lowest in price. Addenda and updates to this bid manual will be posted on the City of

Tucker website http://tuckerga.gov/bids, the DOAS/Georgia Procurement Registry Website or

may be requested by emailing procurement@tuckerga.gov.

BID ACTIVITY SCHEDULE

Invitation to Bid Issued

October 7, 2025

Pre-Bid Conference (non-mandatory)

October 16, 2025 at 10:00am EST

Deadline for Questions

October 21. 2025 at 1:00pm EST

Responses to Questions Posted (Addenda) October 24, 2025

Bid Deadline

November 6, 2025 1:00pm EST

Award at Council Meeting

December 8, 2025 TENTATIVE

Expected Completion Date

90 days

SCOPE OF WORK: Refer to Exhibit A.

PRE-BID CONFERENCE: An optional pre-bid conference will be held on Wednesday,

October 16, 2025, at 10:00am EST. Attend in person at Tucker City Hall located at 1975

Lakeside Parkway, Suite 350, Tucker, Georgia 30084 or via TEAMS using the following link:

https://teams.microsoft.com/l/meetup-

join/19%3ameeting_NTg4MzQxNmEtZDBhNS00MDQ1LTgyZjMtZDUyZWY3MTVjZmE3%

40thread.v2/0?context=%7b%22Tid%22%3a%22d8c2eb7c-9946-43b8-842c-

6002672dcee0%22%2c%22Oid%22%3a%2278242d25-0782-4c11-8613-

ccd3155714d1%22%7d Meeting ID: 223 978 201 659 9 Passcode: yW3XN9Lh.

QUESTIONS: Submit all questions in writing to procurement@tuckerga.gov with the subject line

“Questions: ITB #2025-015” so they are received no later than October 21. 2025 at 1:00 pm EST.

ADDENDA: Responses to questions received will be by addenda and will be posted on the City

website http://tuckerga.gov/bids and the DOAS/Georgia Procurement Registry Website. The

signed acknowledgement issued with each addendum must be submitted with the bid. It is the

vendor’s responsibility to verify if any addenda were created.

SUBMITTAL REQUIREMENTS: Vendor shall submit ITB Response electronically to

procurement@tuckerga.gov so that is received no later than November 6, 2025, at 1:00pm EST

with the subject line “Submittal: ITB #2025-015”. The email must contain the vendor’s contact

information. Submittals should be one PDF file and named “<Company Name>.ITB 2025-015.Bid

Submittal.pdf”. The submittal email will be opened to confirm receipt of the submittal; however,

the attached PDF file will remain unopened until the public opening.

Page 2 of 8

BID OPENING: Bids will be publicly opened at City Hall located at 1975 Lakeside Parkway,

Tucker, GA, Suite 350 at 1:00pm EST on Thursday November 6, 2025, at 1:00pm EST.

BID SUBMITTALS: A listing of submittals received prior to the bid deadline will be posted on

the City website http://tuckerga.gov/bids following the opening of the bids.

BID SUBMITTAL DOCUMENT REQUIREMENTS:

1. Cost Proposal Form (Provided)

2. W-9 Form (Provided)

3. Certificate of Current Insurance

4. Notarized Contractor Affidavit (Provided)

5. Notarized Bid Bond Form (Provided)

6. Proposed List of Subcontractors Form (Provided)

7. Related Experience and References Form (Provided)

8. Contractor License

9. Acknowledgement of Addendum issued with each Addendum

10. Notarized Oath of Non-Collusion (Provided)

11. Contact Form (Provided)

All responses must be received electronically by the Bid Deadline. (Addenda will show any

schedule updates). No bids will be received orally or by phone. Late bids will not be considered.

Bids received after the bid deadline will be filed unopened. The City of Tucker reserves the right

to reject any and all bids or any part, to waive any formalities to make an award and to re-advertise

in the best interest of the City. The City reserves the right to consider past performance in

determining the responsibleness of bidders.

The city reserves the right to negotiate pricing and may, in its discretion, award a contract to the

lowest responsible and responsive bidder submitting the proposal.

Page 3 of 8

ITB #2025-015 GATEWAY SIGN CONSTRUCTION

Exhibit A: Scope of Work

PURPOSE, INTENT AND PROJECT DESCRIPTION

The City of Tucker (City), requests that interested parties submit formal electronic bids for the site

preparation, monument sign construction and installation, lighting, and landscaping of our first city

Gateway Sign located at 2949 Lawrenceville Highway, Tucker, GA 30084. The contractor will be

responsible for providing all materials, equipment, shipping/delivery, installation, and labor to complete

the required construction as described, in its entirety, to the specifications and terms of the contract,

including all incidentals as directed by the City of Tucker’s Public Works director or his representative.

This document in its entirety, including the Scope of Work, specifications, and other relevant information

for ITB 2025-015 is available for download on the Georgia Procurement Registry Website and the City of

Tucker website http://tuckerga.gov/bids, or may be requested by emailing procurement@tuckerga.gov.

BACKGROUND

The design for the signage comes from our City Standard Guidebook and the project is being

implemented to help reinforce Tucker’s brand, establish a sense of place, and enhance the resident and

visitor experience.

GENERAL CONDITIONS

The contractor will be responsible for providing all labor, materials, and equipment necessary to perform

the work. This is a lump sum bid. Payment will be made based on the actual work completed.

The contractor is responsible for inspecting the jobsite prior to submitting a bid. No change orders will be

issued for differing site conditions.

Unless otherwise specified, the project shall be completed in compliance with the Construction Documents

prepared by TSW dated and stamped October 1, 2025, and the bid documents including all appendices and

addenda. It is the intent of this contract for the lump sum price bid to include all labor, materials, equipment,

tools, transportation, and supplies as required to complete the work in accordance with the plans,

specifications as directed, and the terms of this contract. The contractor is responsible for being thoroughly

familiar with all bid and contract documents.

The successful bidder must have verifiable experience at construction of similar projects in accordance with

these specifications. Bidder shall provide at least three references, including company name, project name,

contact name, phone number and email address, demonstrating experience successfully completing projects

of similar scope.

5% retainage will be withheld from the total amount due the contractor until Final Acceptance of work is

issued by the City. The City will inspect the work as it progresses.

PROSECUTION AND PROGRESS

The Contractor will mobilize with sufficient forces such that all construction identified as part of this contract

shall be substantially completed no later than 90 (ninety) days from the receipt of the Notice to Proceed.

Once construction begins in an area, the contractor shall work diligently and without delay to complete the

work in order to minimize disruption to the property owners. Delay in completion of the project results in

additional management and testing costs to the City and erosion of public confidence and goodwill.

Page 4 of 8

The contractor will be considered substantially complete when all work required by this contract has been

completed (excluding punch list work).

Upon Notice of Award, the Contractor will be required to submit a Progress Schedule.

The normal workday for this project shall be 8:00AM to 7:00PM and the normal workweek shall be Monday

through Friday. The City will consider extended workdays or workweeks upon written requests by the

Contractor on a case-by-case basis. No work will be allowed on national holidays (i.e. Memorial Day, July

4th, Labor Day, etc.).

The work will require bidder to provide all labor, administrative forces, equipment, materials and other

incidental items to complete all required work. The City shall perform a Final Inspection upon substantial

completion of the work. The contractor will be allowed to participate in the Final Inspection. All repairs

shall be completed by the contractor at contractor’s expense prior to issuance of Final Acceptance.

The contractor shall be assessed liquidated damages in the amount of $500.00 per calendar day for any

contract work (excluding punch list items) that is not completed by expected completion date. Liquidated

damages shall be deducted from the 5% retainage held by the City. The contractor will also be assessed

liquidated damages in the amount of $500.00 per calendar day for not completing any required Punch List

work within 45 calendar days.

The contractor shall submit a two-week advance schedule every Friday by 2:00p.m, detailing

scheduled activities for the following week.

PERMITS AND LICENSES

The contractor shall procure all permits and licenses, pay all charges, taxes and fees, and give all notices

necessary and incidental to the due and lawful prosecution of the work. This project will minimally require

a sign permit and electrical permit from the City of Tucker. The City of Tucker will waive all permitting

fees.

BONDING AND INSURANCE REQUIREMENTS

No bid may be withdrawn for a period of ninety (90) days after the time has been called on the date of

opening.

All bids must be accompanied by a Bid Bond of a reputable bonding company authorized to do business in

the State of Georgia, in an amount equal to at least five percent (5%) of the total amount of the bid.

Upon Notice of Award, the successful contractor shall submit a Performance Bond payable to the City of

Tucker in the amount of 100% of the total contract price. The successful contractor shall also submit a

Payment Bond in the amount of 100% pursuant to O.C.G.A. § 36- 91-70 and 90.

The contractor shall procure and maintain the following insurance policies:

1. Commercial General Liability coverage at their sole cost and expense with limits of not less than

$3,000,000 in combined single limits for bodily injury and/or property damage per occurrence, and such

policies shall name the City of Tucker as an additional named insured.

2. Statutory Workers Compensation and Employers Liability Insurance with limits of not less than

$1,000,000, which insurance must contain a waiver of subrogation against the City of Tucker and its

affiliates.

Page 5 of 8

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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GATEWAY SIGN CONSTRUCTION - ITB 2025-015

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See also