J066--CO | MACLAB SERVICE BASE AND 4 OPTION PERIODS

Active

Contract Opportunity

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following:

GE MacLab/ComboLab System Maintenance and Repair for Columbia VAMC
*** See Statement of Work below for details ***
If this is within your capability, please respond with the information below:
Company Name
Address
Point of Contact
Phone, Fax, and Email
UEI number
GSA Contract (as applicable)
Capability Statement that clearly and convincingly identifies your ability to fulfill this requirement.
Brochures of product being offered to include specifications.
Authorized service provider letter from OEM

Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.11 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in VetCert at https://veterans.certify.sba.gov

Point of Contact for this Sources Sought is:
veronica.flores@va.gov
(913) 946 - 1167
Department of Veterans Affairs
Network Contracting Office -15
3450 S. 4th Street Trafficway
Leavenworth, KS. 66048Â

STATEMENT OF WORK
1. Period of Performance

The contract shall consist of one (1) base year and four (4) optional one-year periods.

2. Background
The Cardiac Cath Labs and Hybrid Operating room currently is requesting routine maintenance for their GE Healthcare Maclab/Combolab systems and associated equipment. This equipment is used to monitor and document patient treatment and vital signs during cardiac diagnostic procedures such as coronary angiogram, cardiac catheterization with angioplasty, electrophysiology studies; and various therapeutic interventions which may include percutaneous angioplasty, coronary stent placement, rotoblation, ICD placement, pacemaker implant and TAVI (Transcutaneous Aortic Valve Implantation, Impella device placement and intra-aortic balloon pump placement. The Service also provides peripheral vascular angiography, peripheral vascular angioplasty and stent placement.

The Columbia VA Medical Center is requesting routine maintenance as required by The Joint Commission, the Truman VA Medical Center Healthcare Technology Management Medical Equipment Management Program and the OEM specifications for the GE Healthcare MacLab/Combolab systems. Timely repair of this equipment is essential to the safety of the patient population and the efficient operation of the Cardiology and Operating Room departments.
3. Required Services

3.1 The contractor shall provide maintenance and repair on site (when determined by contract COR/POC), to include all replacement parts, labor, travel expenses, telephone technical support, remote on-line support (maintain a current MOU/ISA allowing VPN access), tools, test equipment and other incidentals necessary to maintain and/or restore the listed equipment), to operating specifications according to the manufacturer's specifications. All maintenance and repairs shall be provided during the contract business hours of 8:00AM 5:00 PM, Monday through Friday, excluding federal holidays unless otherwise approved by Contract COR/POC. Upon placement of a service request, the contractor must respond to the contract COR/POC within one (1) hour by telephone for diagnostic response and must provide priority on-site service response within eight (8) business hours after contacting the VA, unless otherwise determined by contract COR/POC.

Federal Holidays:

New Year s Day Labor Day
Martin Luther King Birthday Columbus Day
Presidents Day Veterans Day
Memorial Day Thanksgiving Day
Juneteenth Day Christmas Day
Independence Day

And any other federal holiday that is not listed above.

3.2 The contractor shall provide full scheduled and unscheduled maintenance and repair (when determined by the contract COR/POC), to include all replacement parts, labor, travel expenses, telephone technical support, remote on-line support (if applicable), tools, test equipment and other incidentals necessary to maintain and/or restore the equipment below:
               Name                                          Serial#                                 Location             Â
Altix Maclab Acquisition Computer          SSD23148539TA               D193A
Altix Combolab Acquisition Computer    SSD23198617TA               D194A
Altix Maclab Acquisition Computer          SSD23148535TA               G104
Client Workstation          SSE23017659TA                                     D193
Client Workstation          SSE23017673TA                                     D194
Client Workstation          SSE23017671TA                                     D180
Client Workstation          SSE23017672TA                                     D181
Client Workstation          SSE23017658TA                                     D183
Client Workstation          SSE23017660TA                                     D182
Patient Data Module (PDM) Â Â Â Â Â Â SPX23220191SAÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â D193
Patient Data Module (PDM) Base Station             SU723190059SA               D193
Respironics C5 CO2 Module        163-386619                                        D193
Patient Data Module (PDM) Â Â Â Â Â Â SPX23220187SAÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â D194
Patient Data Module (PDM) Base Station             SU723190007SA               D194           Â
Respironics C5 CO2 Module        163-386690                                        D194
Patient Data Module (PDM) Â Â Â Â Â Â SPX23220173SAÂ Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â G103
Patient Data Module (PDM) Base Station             SU722290023SA              G103
Respironics C5 CO2 Module        163-383759                                   G103
Altix INW Server Software           SA723224435TA                               virtual/no location
Cardio/ Combolab 128 Channel Amplifier            RXJ16310025TA                D194

All maintenance and repairs shall be provided during the contract business hours of 8:00AM 5:00 PM, Monday through Friday, excluding federal holidays unless otherwise approved by Contract COR. Upon placement of a service request, the contractor must respond to the contract COR within one (1) hour by telephone for diagnostic response, and must provide priority on-site service response within four (4) business hours after contacting the VA, unless otherwise determined by contract COR.

3.3 All scheduled preventive maintenance for equipment listed in paragraph 3.2 will be performed by Contractor. Contractor will provide (at no additional cost) any part(s) found out of manufacture specification during the preventive maintenance inspection activities. Contractor shall assist with Planned Maintenance, Quality Assurance and Safety Checks. Scheduling of preventive maintenance will be coordinated between the contractor and the contract COR.

3.4 All services for this contract must meet manufacturer performance and technical specifications, Federal Regulations, and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations.

3.5 The contractor shall ONLY respond to service calls placed by Biomedical Engineering to include: The Contracting Officer s Representative (COR) or Point of Contact (POC). Personnel will be stated in the contract.

3.6 The contractor accessing the listed equipment must have an approved VA VPN network account established (existing MOU/ISA). All VPN accounts will be coordinated through the facilities ISO (Information Security Officer) and will comply with all VA regulations and standards to include OA&MM Information Letter (IL 90-01-6) dated July 16, 2001. Additionally, the contractor will be responsible for adhering to the following security requirements/clauses:

3.7 Contractor shall provide all manufacture required hardware and software updates, upgrades, patches, revisions and licenses and service keys at no additional charge to the HSTMVH.

3.8 ALL SERVICE ENGINEERS MUST REPORT to the FM Office (Building 22) to sign in before work is begun on the premises of the HSTMVH and must also to sign out after work has been completed. The contractor must furnish a detailed field service report, or equivalent, showing work completed, listing all repairs and/or repair parts used to maintain operating efficiency of the equipment. When possible, this report may be delivered to Biomedical Engineering before contractor leaves the station or via email to the POC/COR. If it is necessary for the contractor to work after 4:30pm, permission must be granted from the Contract COR/POC. If the service was completed after regular duty hours, the FSE will sign out and leave the report in the Engineering Control Center, room D019 of the hospital. Payment will be withheld pending receipt of this report. The service report from the contractor must contain, at a minimum, the following information:

a. Date and time of the contractor s arrival on station,
b. Type, model, and serial number(s) of all equipment on which maintenance was performed,
c. Total time spent performing maintenance, excluding travel time,
d. Detailed narrative description of the malfunction or PM action required,
e. Complete list of parts replaced,
f. Comments as to the cause of the malfunction when applicable,
g. Date and time the work is completed.

3.9 There is a potential for exposure to bloodborne or other infectious material with equipment throughout the hospital. All maintenance persons must use the Universal Precautions (i.e. decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during cleaning and maintenance/repair procedures required by this contract. Contractor will be responsible for providing their own Personal Protective Equipment as applicable.
4. Personnel Qualifications

Upon request by the COR/POC, contractor is required to provide proof of qualified, trained, and competent personnel performing maintenance services on all listed equipment.

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