CONSTRUCTION MANAGEMENT SERVICES

SANTA CLARA COUNTY OFFICE OF EDUCATION
1290 Ridder Park Drive, San Jose CA 95131-2304
NOTICE TO BIDDERS - REQUEST FOR PROPOSALS
RFP 10_25_26 - CONSTRUCTION MANAGEMENT SERVICES
Notice: Notice is hereby given that the Board of Trustees of the Santa Clara County Office of
Education (hereinafter referred to as SCCOE), is requesting bids from interested contractors for
the following project:
RFP 10_25_26 - CONSTRUCTION MANAGEMENT SERVICES
No offer of intent should be construed from this legal notice that the SCCOE intends to enter a
contract with the interested company.
Written bids must be sealed and filed with the SCCOE at 1290 Ridder Park Drive, San Jose CA
95131 no later than 3:00pm Wednesday, April 29, 2026. Sealed bids must be addressed to
Josephine Dy-Liacco, Manager, Purchasing Services. Any bid received after the bid deadline
shall be returned to the bidder unopened. All bids will be available for public review after the
bid tabulations are completed and recommendation for contract award is submitted. It shall be
the full responsibility of all bidders to ensure that bids are delivered to the above office by the
time and date stated. Facsimile (FAX) or electronic copies of the proposal will not be accepted.
The SCCOE will not be responsible for late deliveries by U.S. mail or any other means.
Please note that there will be no formal public opening of the proposals. All submissions will be
evaluated based on pricing, compliance with specifications, and other relevant criteria, and may
result in single or multiple awards.
Proposals that are incomplete or noncompliant with the requirements outlined in the RFP
package are subject to rejection. All bidders are responsible for reviewing and adhering to the
full instructions provided in the proposal documentation.
The Santa Clara County Office of Education (SCCOE) reserves the right to accept or reject all
proposals, and to waive any irregularities or informalities in the RFP or the proposal process. No
proposal, in whole or in part, may be withdrawn for a period of sixty (60) calendar days
following the RFP submission deadline.
Contact Information:
General Information Technical Questions
Josephine Dy-Liacco Ted Pierce
Manager, Purchasing Services Manager, Facilities &
Construction
Ph.: 408-453-6858 Ph.: 408-453-6684
jdy-liacco@sccoe.org tpierce@sccoe.org
All inquiries regarding this RFP must be submitted in writing, no later than 3:00PM Wednesday,
April 15, 2026, to Josephine Dy-Liacco at jdy-liacco@sccoe.org and Ted Pierce at
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tpierce@sccoe.org. Responses to questions will be shared with all known prospective
respondents to ensure equal access to information via an addendum to be published on
Wednesday, April 22, 2026. Any addenda or updates will be posted on the SCCOE website at
https://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-System.aspx.
It is the responsibility of all prospective respondents to monitor the website regularly for any
amendments or addenda.
The Santa Clara County Office of Education (SCCOE) reserves the right to amend the RFP as
necessary.
A copy of the RFP 10_25_26 and supporting documents will be available online Wednesday,
April 8, 2026 at https://www.sccoe.org/depts/bizserv/purchasing/Pages/Bids-Posting-
System.aspx.
County Superintendent of Schools
Santa Clara County Office of Education
By: Josephine Dy-Liacco
Manager, Purchasing Services
1st Advertisement: April 8, 2026
2nd Advertisement: April 15, 2026
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SECTION 1 INTRODUCTION
1.1 PROJECT SCOPE
The Santa Clara County Office of Education (SCCOE) provides leadership, services, and support to school
districts, educators, students, and the community throughout Santa Clara County, California. As a Class II
intermediate unit serving 32 K-12 districts and four community college districts, SCCOE partners with
local districts to enhance educational programs, ensure compliance with state and federal requirements,
and promote equitable access to high-quality learning opportunities.
Through innovative initiatives and specialized programs, the SCCOE supports students with diverse
needs, including those in special education, early learning, alternative education, migrant education, and
career technical education. The Office also offers direct instructional programs and a broad range of
support services in instruction, business, and personnel, enhancing districts' capacity to deliver quality
education and aligning with California Department of Education requirements.
The SCCOE is organized into seven major units: Business, Facilities & Operations; Educational Progress;
Education Services; Executive Services; Personnel Services; Professional Learning & Support; and
Technology & Data Services, all working collaboratively to support districts, educators, and students
across the county.
1.2 PROJECT GOALS AND OBJECTIVES
SCCOE is seeking a qualified Construction Management (CM) firm to provide professional services during
the construction phase of a public works project.
The Construction Manager will serve as Owner's Representative, supporting SCCOE in coordinating
construction activities and ensuring the project is delivered in accordance with the contract documents.
1.3 PROJECT OVERVIEW
Project Name : CONSTRUCTION MANAGEMENT SERVICES
Project Location : Walden West
15555 Sanborn Road, Saratoga CA 95070
Estimated Construction Value : Approximately $10,000,000
Delivery Method : Single Prime Contractor
Regulatory Authority : County of Santa Clara Building Department
Estimated Construction Duration: Approximately 18 months
Design services for this project have been completed, and the project is currently in the public bidding
phase for the Prime Contractor.
The selected Construction Management firm will begin services several weeks prior to issuance of the
Notice to Proceed (NTP) to the contractor.
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SECTION 2 SCOPE OF CONSTRUCTION MANAGEMENT
The Construction Manager shall provide construction phase management and oversight services on
behalf of SCCOE.
The Construction Manager shall provide professional management and coordination services and shall
not assume the responsibilities of the design professional or contractor.
2.1 PRE-CONSTRUCTION TRANSITION (LIMITED)
* Review of bid results and contractor scope
* Familiarization with drawings, specifications, and contract documents
* Review contractor baseline schedule
* Establish project reporting protocols
* Prepare for construction kickoff and NTP
2.2 CONSTRUCTION PHASE SERVICES
* Project Management
Represent SCCOE during construction
o
Coordinate communication among contractor, SCCOE, consultants, and inspectors
o
Lead Owner Architect Contractor (OAC) meetings
o
Prepare agendas and meeting minutes
o

Maintain project documentation
o
* Schedule Monitoring
Review baseline schedule
o
Monitor construction progress
o
Identify potential delays and recommend corrective actions
o
* Cost Management
Track project budget
o
Review pay applications
o
Track contingencies
o
Review change orders and provide cost analysis
o
* Submittals and RFIs
Track submittals and RFIs
o
Coordinate design consultant responses
o
* Construction Oversight
Monitor construction activities for compliance with contract documents
o
Coordinate inspections and testing
o
Monitor contractor safety practices
o
* Project Reporting
Maintain project control logs including:
o
RFI log
o
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Submittal log
o
Change order log
o
Schedule updates
o
Budget tracking
o
Monthly progress reports
o
2.3 ON-SITE CONSTRUCTION MANAGEMENT
The Construction Manager shall provide a dedicated on representative available daily during active
construction.
site
Responsibilities include:
* Presence during normal construction working hours
* Primary field contact for SCCOE
* Monitor construction progress
* Coordinate contractor activities
* Facilitate OAC meetings
* Track RFIs, submittals, and change orders
* Maintain field reports and documentation
* Identify schedule, cost, or coordination issues
Substitution of the on site representative requires prior written approval from SCCOE.
The Construction Manager shall maintain consistent staff throughout the duration of the project.

2.4 PROJECT CLOSEOUT
* Punch list coordination
* Final inspections
* Commissioning coordination
* Collection of as built documentation
* Warranty documentation

SECTION 3 STAFFING REQUIREMENTS
Proposals shall identify the proposed project team including:
* Project Executive
* Project Manager
* On Site Construction Manager / Field Representative

Resumes shall be provided for all proposed personnel.
SECTION 4 COMPENSATION AND FEE PROPOSAL
Proposers shall submit a Not to Exceed fee proposal.

The total Construction Management fee shall not exceed 3.5% of the total construction contract value.
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Proposals shall include:
* Hourly billing rates
* Staffing plan
* Estimated hours by position
* Total Not to Exceed Fee

The fee shall be inclusive of all staffing, travel, overhead, and administrative costs.
The agreement will be issued on a not-to-exceed basis. The selected vendor will be compensated for
actual hours worked and expenses incurred, up to the established maximum amount. Any unused
portion of the not-to-exceed amount shall be retained by SCCOE.
Costs exceeding the not-to-exceed amount shall be the responsibility of the vendor, who must complete
the work at no additional cost to SCCOE, unless such overage is materially caused by SCCOE's failure to
fulfill its obligations under this RFP or resulting agreement.
Vendors must clearly describe all work necessary to meet the functional requirements in their
proposals. SCCOE reserves the right to request revised pricing on a fixed-fee or hybrid basis.
SECTION 5 PROPOSAL SUBMISSION AND REQUIREMENTS
5.1 PROPOSALS MUST INCLUDE:
* Cover Letter
* Firm Qualifications
* Relevant Project Experience
* Proposed Project Team
* Project Approach
* Staffing Plan
* Fee Proposal
* References
* Required forms and certifications
Each vendor is required to submit three (3) hard copies of the proposal to the SCCOE contact listed
above.
All information, prices, notations, signatures, and corrections must be in permanent ink or typewritten.
Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialized in
permanent ink by the person signing the proposal.
5.2 PROPOSALS SHALL CLEARLY ADDRESS:
* Firm Experience
* Experience with public agency construction projects of similar size
* Key Personnel
* Resumes and qualifications of proposed staff
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* Project Approval
* Methodology for managing cost, schedule, coordination and documentation
* Fee proposal
* Detailed breakdown of proposed costs
Vendors must follow all instructions in this RFP and submit all required hard copies as specified. Failure
to do so may result in the proposal being deemed non-responsive.
By submitting a proposal, vendors acknowledge they have reviewed and understand all RFP
requirements, including all contract terms and any addenda issued prior to submission. Addenda shall
be incorporated into and form part of the final agreement.
Proposals will not be publicly opened; however, a list of responding vendors will be made available upon
request.
All terms and conditions of this RFP, addenda, the selected vendor's proposal, and any negotiated terms
shall be incorporated into the resulting agreement. Submission of a proposal constitutes acceptance of
these terms unless expressly noted otherwise.
5.3 ADDENDA
Vendors shall promptly notify SCCOE in writing of any discrepancies, omissions, or ambiguities in this
RFP. Requests for clarification must be submitted to the SCCOE Representative, and the requesting
vendor is responsible for timely delivery.
Any revisions to this RFP will be issued by written addendum from the SCCOE Representative and posted
on the SCCOE website.
Telephone or fax inquiries will not be accepted. All questions must be submitted in writing via email,
referencing the applicable RFP section, page number, and quoted passage, to:
* Josephine Dy-Liacco, Manager, Purchasing Services via jdy-liacco@sccoe.org
* Ted Pierce, Manager, Facilities & Construction via tpierce@sccoe.org.
All questions must be submitted in writing no later than 3:00 PM on Wednesday, April 15, 2026, so the
addenda can be prepared and posted on the SCCOE website.
SCCOE is not obligated to respond to requests for interpretation; however, any responses will be issued
by written addendum. Failure of a vendor to receive or review an addendum posted on the SCCOE
website prior to the submission deadline shall not be grounds for withdrawal of a proposal.
Written addenda are the sole official means of providing interpretation, clarification, or additional
information. Only information provided in a formal addendum shall be binding; all other
communications are without legal effect.
Addenda will be published by Wednesday, April 22, 2026.
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5.4 SUBMITTAL COSTS
The vendor is responsible for all costs incurred by the vendor or their subcontractors in responding to
this RFP.
5.5 ADVISE OF OMISSION OR MISSTATEMENT
In the event it is evident to a vendor responding to this RFP that SCCOE has omitted or misstated a
material requirement to this RFP and/or the services required by this RFP, it shall advise the SCCOE
representative of such omission or misstatement.
5.6 EXAMINATION OF DOCUMENTS
Vendors are responsible for thoroughly reviewing and understanding all requirements of this RFP,
including any addenda, and for determining all labor, materials, equipment, and services necessary to
perform the work.
Submission of a proposal constitutes acknowledgment that the vendor has examined and is familiar with
all RFP requirements. Failure to review any portion of this RFP shall not relieve the vendor of its
obligations or serve as a basis for additional compensation.
5.7 RESERVED RIGHTS
5.7.1 RIGHT TO SELECT AND NEGOTIATE
SCCOE reserves the right to waive any irregularities; accept the whole, part of, or reject
any or all proposals; and to select the firm which, in the sole opinion of SCCOE, best
meets SCCOE's needs. SCCOE may make award to the qualified vendor based on fees
submitted and its proposal. SCCOE also reserves the right to negotiate with potential
vendors so that its best interests are served.
5.7.2 RIGHT TO REQUEST ADDITIONAL INFORMATION
SCCOE reserves the right to request any additional information that might be deemed
necessary after the receipt of proposals.
5.7.3 RIGHT OF REFUSAL
SCCOE reserves the right to refuse any or all proposals in their entirety, or to select
certain equipment or software products from various proposals, based on the best
interests of SCCOE.
The right is reserved to reject any proposal where an investigation of the evidence or
information does not satisfy SCCOE and/or the vendor is not qualified to carry out
properly the terms of the awarded agreement.
5.7.4 RIGHT TO CANCEL
SCCOE reserves the right to cancel this RFP or portions thereof, without penalty.
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