REQUEST FOR PROPOSAL FOR THE PROVISION OF BASKETBALL INSTRUCTION

BOROUGH OF NEW PROVIDENCE
REQUEST FOR PROPOSAL
FOR THE PROVISION OF
BASKETBALL INSTRUCTION
BOROUGH OF NEW PROVIDENCE
ISSUE DATE: September 10, 2026
SUBMISSION DEADLINE: September 30, 2026 at 12pm
ADDRESS ALL PROPOSALS TO:
OFFICE OF THE BOROUGH CLERK
Municipal Building
360 Elkwood Avenue
NEW PROVIDENCE, NEW JERSEY 07974

GENERAL INFORMATION & SUMMARY
ORGANIZATION REQUESTING QUALIFICATIONS
BOROUGH OF NEW PROVIDENCE
360 ELKWOOD AVENUE
NEW PROVIDENCE, NEW JERSEY 07974
CONTACT PERSON
BERNADETTE CUCCARO ADMINISTRATOR
908-665-1400
PURPOSE OF REQUEST
The BOROUGH OF NEW PROVIDENCE (the "BOROUGH") is soliciting Proposals
from interested persons and/or firms for the provision of basketball instruction the time period
January 1, 2027 to December 31, 2029, as more particularly described herein. Through a Request
for Proposal process described herein, persons and/or firms interested in assisting the
BOROUGH with the provision of such services must prepare and submit a Proposal in
accordance with the procedure and schedule in this RFP. The BOROUGH will review Proposals
only from those persons and/or firms that submit a Proposal which includes all the information
required to be included as described herein, as determined in the sole and absolute discretion of
the BOROUGH. The BOROUGH intends to qualify persons and/or firms that (a) possess the
professional, financial and administrative capabilities to provide the proposed services, and (b)
will agree to work under the compensation terms and conditions determined by the BOROUGH
to provide the greatest benefit to the taxpayers of New Providence. The services of successful
Respondents may be procured as soon as January 1, 2027.
DEFINED TERMS
The following definitions shall apply to and are used in this Request for Qualifications:
"BOROUGH" - refers to the BOROUGH OF NEW PROVIDENCE.
"Proposal" - refers to the complete responses to this RFP submitted by the Respondents.
"Qualified Respondent" - refers to a Respondent who (in the sole and absolute discretion of
the BOROUGH) has satisfied the qualification criteria set forth in this RFP.
"RFP" - refers to this Request for Proposals, including any amendments thereof or
supplements thereto.
"Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a
Proposal.
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CONTRACT FORM
If selected, a respondent shall be required to execute the BOROUGH's form contract,
which includes, among other things, indemnification, insurance, termination and licensing
provisions. A complete copy of a draft BOROUGH form contract is available upon request.
It is also agreed and understood that the acceptance of the final payment by a vendor shall
be considered a release in full of all claims against the BOROUGH arising out of, or by reason
of, the work done and materials furnished under the contract.
REQUIREMENTS OF THE PROPOSALS
BASKETBALL PROGRAMS
1. BOROUGH OF NEW PROVIDENCE FACTS AND FIGURES - The BOROUGH
OF NEW PROVIDENCE is a legal, governmental entity. The BOROUGH was incorporated in
1899 and operates under N.J.S.A 40A:60-1, et seq., the borough form of government. The
BOROUGH is governed by a mayor and borough council. The Borough Council sets policy,
adopts the operating and capital budgets for the BOROUGH, enacts ordinances and sets the
direction of how the BOROUGH OF NEW PROVIDENCE will provide government services.
The Mayor is elected and is the chief executive. The Borough Administrator carries out the
policies adopted by the Mayor and Borough Council.
The BOROUGH's population is approximately 13,650 and it consists of approximately
4 square miles of area. The BOROUGH provides a full range of municipal services.
The BOROUGH's operating budget is approximately $14 million.
2. NATURE/ SCOPE OF SERVICES - The BOROUGH hereby solicits Proposals from
Respondents that have expertise in providing basketball instruction for kids, grades K-8.
Contractor will have a minimum of three years' experience in delivering youth basketball skills
classes and camps in recreation or school settings for children grades K-8 (ages 5-14).
The Community Activities Department will collect the participant fees and pay the program
provider based on the terms of agreement. The Community Activities Department will market
the program in its materials through the school systems, on its website
(www.newprov.org/recreation), in social media and in local publications. If the program
provider seeks to distribute a stand-alone flyer for its program, it may do so only with the
permission of the Community Activities Department and must supply the flyer(s) for
distribution.
The contractor is responsible for advising the Community Activities Department when injuries to
participants occur and for completing accident reports. Reports shall be filed on the same day of
injury by the class supervisor or by the contractor's business representative.
The contractor is required to adhere to and follow all regulations, executive orders and laws
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regarding cleaning and sanitizing protocols that may be in effect during the term of the contract
as it relates to Covid-19 or any current health situations.
The specifics of the program are set forth as follows:
a) FUNDAMENTAL CLINICS & INSTRUCTION
Fundamental clinics will introduce children to fundamental basketball skills including
dribbling, passing, shooting, and scrimmaging. Instruction will be conducted throughout
the year on weekends and/or weekdays for boys and girls.
b) BASKETBALL CAMPS
Basketball camps will allow kids to develop their basketball skills during the summer and
school breaks, in a half-day or full-day format, weekly or one-day sessions.
3. SUBMISSION REQUIREMENTS - Respondents must demonstrate satisfactory
experience in providing the program which the proposal seeks. Respondents should submit a
Proposal that contains the following:
A. The name of the Respondent, the principal place of business and, if different, the
place where the services will be provided;
B. A description of Respondent's overall experience in providing the type of services
sought in the RFP. At a minimum, the following information on past experience
should be included as appropriate to the RFP: (i) description and scope of work by
Respondent; (ii) explanation of perceived relevance of the experience to the RFP;
and (iii) the education, qualifications, experience, and training of all persons who
would be assigned to provide services along with their names and titles;
C. A narrative statement of the Respondent's understanding of the BOROUGH's
needs and goals;
D. A listing of all other engagements where services of the types being proposed
were provided in the past five (5) years. Contact information for the recipients of
the similar services must be provided. The BOROUGH may obtain references
from any of the parties listed;
E. A listing of all immediate relatives of the officers, directors or managing agents of
Respondent who are BOROUGH employees or elected officials of the
BOROUGH. For purposes of the above, "immediate relative" means a spouse,
parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle,
grandparent, grandchild, and in-laws;
An Affirmative Action Statement (sample language attached);
A completed Non-Collusion Affidavit (copy of form attached);
A completed Owner Disclosure Information form (copy of form attached);
A completed Disclosure Statement (copy of form attached);
A statement that the Respondent will comply with the General Terms and Conditions required by
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the BOROUGH and enter into the BOROUGH's standard basketball instruction for kids
Contract;
A copy of the Respondent's W-9 and Business Registration Certification.
A completed Business Entity Disclosure Certification (copy of form attached)
A completed disclosure of Prohibited Activities in Russia-Belarus and Iran (copy of form
attached)
4. FINANCIAL PROPOSAL - Respondents should submit a financial proposal that
responds to the services requested in the RFP and includes the form as indicated herein. The
Respondents are asked to provide the price it will be charging the Borough for its programs.
Basketball Price Per Hour of Instruction (paid to respondent)
INSTRUCTION 2027 2028 2029
Fundamental Clinics
Basketball Camps
5. EVALUATION - The BOROUGH has structured a procurement process that seeks to
obtain the desired results described herein, while establishing a competitive process to assure that
each person and/or firm is provided an equal opportunity to submit a Proposal in response to the
RFP. The BOROUGH will select the most advantageous proposal(s), if any and as determined
in its sole and absolute discretion, based on all of the evaluation factors set forth at the end of this
RFP.
Proposals will be reviewed and evaluated by the BOROUGH and its community activities,
legal and/or financial advisors (collectively, the "Review Team"). The Proposals will be
reviewed to determine if the Respondent has met the minimum professional, administrative and
financial areas and other requirements described in this RFP. Each Respondent must satisfy the
objectives and requirements detailed in this RFP. The successful Respondent shall be determined
by an evaluation of the total content of the Proposal submitted. Under no circumstances will a
member of the Review Team review responses to an RFP for an appointment that he/she or
his/her firm submitted a response. Based upon the totality of the information contained in the
Proposal, including, without limitation, information about the reputation and experience of each
Respondent, the BOROUGH will (in its sole and absolute discretion) determine which
Respondents are qualified from a professional, administrative and financial perspective. Each
Respondent that meets the requirements of the RFP (determined in the sole and absolute
discretion of the BOROUGH) will be designated as a Qualified Respondent and may then be
given an opportunity to provide services to the BOROUGH.
The RFP process commences with the issuance of this RFP. It is anticipated that certain
Qualified Respondents will be selected to begin providing services to the BOROUGH as soon as
January 1, 2027. There can be no assurance, however, that any Qualified Respondent will be
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selected.
All communications concerning this RFP or the RFP process shall be directed, in writing,
to the BOROUGH's designated contact person:
BERNADETTE CUCCARO, Borough Administrator
BOROUGH OF NEW PROVIDENCE
360 Elkwood Avenue, New Providence, New Jersey 07974
6. RESERVATION OF RIGHTS - The BOROUGH reserves the right to:
a. Not select any of the proposals;
b. Select only portions of a particular Respondent's proposal for further
consideration (however, Respondents may specify portions of a proposal that they
consider "bundled");
c. Supplement, amend or otherwise modify the RFP through issuance of addenda to
all prospective Respondents who have received a copy of this RFP;
d. Change or alter the schedule for any events called for in this RFP upon the
issuance of notice to all prospective Respondents who have received a copy of
this RFP;
e. Conduct investigations of any or all of the Respondents, as the BOROUGH
deems necessary or convenient, to clarify the information provided as part of the
Proposal and to request additional information to support the information included
in any Proposal; and
f. Suspend or terminate the procurement process described in this RFP at any time
(in its sole and absolute discretion). If terminated, the BOROUGH may determine
to commence a new procurement process or exercise any other rights provided
under applicable law without any obligation to the Respondents.
The BOROUGH shall be under no obligation to complete all or any portion of the
procurement process described in this RFP.
The BOROUGH shall not be obligated to explain the results of the evaluation process to
any person or entity, including, without limitation, any Respondent.
The BOROUGH may require Respondents to demonstrate any services described in their
proposal prior to award.
7. LIMITATIONS - This RFP is not an offer, order or contract and should not be
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regarded as such, nor shall any obligation or liability be imposed on the BOROUGH by issuance
of this RFP. The BOROUGH reserves the right at the BOROUGH's sole discretion to refuse any
submission. This RFP does not constitute a Request for Proposal ("RFP") and does not commit
the BOROUGH to issue an RFP.
8. USE OF INFORMATION - Any specifications, drawings, sketches, models, samples,
data, computer programs, documentation, technical or business information and the like
("Information") furnished or disclosed by the BOROUGH to the respondent in connection with
this RFP shall remain the property of the BOROUGH. When in tangible form, all copies of such
Information shall be returned to the BOROUGH upon request. Unless such Information was
previously known to the respondent, free of any obligation to keep it confidential, or has been or
is subsequently made public by the BOROUGH or a third party, it shall be held in confidence by
the respondent, shall be used only for the purposes of this RFP, and may not be used for other
purposes except upon such terms and conditions as may be mutually agreed upon in writing.
9. GENERAL TERMS AND CONDITIONS -
A. The BOROUGH reserves the right to reject any Proposal in whole or in part or to
waive any informalities in a Proposal, and, unless otherwise specified by the
respondent, to accept any item, items or services in the proposals should it be
deemed in the best interest of the BOROUGH to do so.
B. In case of the failure by a successful respondent to perform, the BOROUGH may
procure the articles or services from other sources, deduct the cost of the
replacement from money due to the respondent under the contract and hold the
respondent responsible for any excess cost occasioned thereby.
C. The respondent shall maintain sufficient insurance to protect against all claims
under Workmen's Compensation, General, Professional and Automobile Liability.
D. Each Proposal must be signed by the person authorized to do so.
E. Proposals shall be submitted in sextuplicate and may be hand delivered or mailed
consistent with the provisions of the legal notice to respondents. In the case of
mailed proposals, the BOROUGH assumes no responsibility for Proposals
received after the designated date and time and will return late Proposals
unopened. Proposals will not be accepted by facsimile or e-mail. Proposals shall
be in a sealed envelope, marked "Proposal for the Provision of basketball
instruction for kids." To be considered, proposals shall be delivered to or
received by the BOROUGH Clerk no later than 11 a.m. on September 30, 2026.
F. Respondents are required to comply with the requirements of N.J.S.A. 10:5-31 et
seq. See attached Exhibit A.
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G. By submission of a Proposal, the respondent certifies that the service to be
furnished will not infringe upon any valid patent, trademark or copyright and a
successful respondent shall, at its expense, defend any and all actions or suits
charging such infringement, and will save the BOROUGH harmless in any case
of any such infringement.
H. No respondent shall influence, or attempt to influence, or cause to be influenced,
any BOROUGH officer or employee to use his/her official capacity in any
manner which might tend to impair the objectivity or independence of judgment
of said officer or employee.
I. No respondent shall cause or influence, or attempt to cause or influence, any
BOROUGH officer or employee to use his/her official capacity to secure
unwarranted privileges or advantages for the respondent or any other person.
J. Should any difference arise between the contracting parties as to the meaning or
intent of these instructions or specifications, the Borough Counsel's decision shall
be final and conclusive.
K. All costs incurred by the Respondent in connection with responding to this RFP
shall be become solely by the Respondent. The BOROUGH OF NEW
PROVIDENCE shall not be responsible for any expenditure of monies or other
expenses incurred by the Respondent.
L. The checklist, affidavits, notices and the like presented at the end of this RFP are
a part of this RFP and shall be completed and submitted as part of a Proposal.
M. All Proposals shall become the property of the BOROUGH and will not be
returned.
N. All Proposals will be made available to the public at the appropriate time, as
determined by the BOROUGH (in the exercise of its sole and absolute discretion)
and in accordance with law.
O. The BOROUGH may request Respondents to send representatives to the
BOROUGH for interviews with less than 24 hours advance notice.
P. Neither the BOROUGH, nor their respective staffs, consultants or advisors
(including, but not limited to, the Review Team) shall be liable for any claims or
damages resulting from the solicitation or preparation of the Proposal, nor will
there be any reimbursement to Respondents for the cost of preparing and
submitting a Proposal or for participating in this procurement process.
END OF GENERAL INSTRUCTIONS
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BASIS OF AWARD
A contract, if any, shall be awarded based upon the following factors:
EVALUATION FACTORS
A. Relevance and Extent of Qualifications, Experience, Reputation and
Training of Personnel to be assigned
B. Knowledge of the BOROUGH OF NEW PROVIDENCE and the subject
matter to be addressed under this Request for Proposals
C. Relevance and Extent of Similar Engagements performed
D. Proposal contains all required information
E. Reasonableness of Cost Proposal
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PROPOSAL CHECKLIST
THIS CHECKLIST MUST BE COMPLETED, INITIALED, SIGNED AND SUBMITTED
WITH YOUR PROPOSAL. A PROPOSAL SUBMITTED WITHOUT THE
FOLLOWING DOCUMENTS IS CAUSE FOR REFUSAL.
INITIAL BELOW
A. An original and one signed copy of your complete proposal _________
B. Affirmative Action Statement _________
C. Non-Collusion Affidavit, properly notarized _________
D. Owners Disclosure Information, properly notarized, listing
the names of all persons owning ten (10%) percent or more
of the proposing entity _________
E. Disclosure Statement _________
F. Business Entity Disclosure Certification _________
G. Prohibited Activities Russia-Belarus & Iran Disclosure _________
H. Authorized signatures on all forms _________
I. W-9 and Business Registration Certificate(s) _________
Note: N.J.S.A 52:32-44 provides that the BOROUGH shall not enter into a contract for goods or
services unless the other party to the contract provides a copy of its business registration
certificate and the business registration certificate of any subcontractors at the time that it
submits its proposal. The contracting party must also collect the state use tax where applicable.
THE UNDERSIGNED HEREBY ACKNOWLEDGES
THE ABOVE LISTED REQUIREMENTS
NAME OF RESPONDENT:
___________________________________________________________________________________
Person, Firm or Corporation
___________________________________________________________________________________
BY: (NAME) (TITLE)
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