Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program: Grades K-8

South Delta School District
REQUEST FOR PROPOSALS
Web-Based Supplemental Reading, Writing, and
Mathematics Instructional and Assessment Program:
Grades K-8
Mr. Sammie Ivy, Superintendent
South Delta School District
P. O. Box 219
106 Athletic Drive
Rolling Fork, Mississippi 39159
Telephone: (662) 873-4302
Contact: Mr. Eddwin Smith, Federal Programs Director
Issue Date: July 9, 2026
Submission Deadline: July 28, 2026, at 10:00 PM CST

SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
SOUTH DELTA SCHOOL DISTRICT
Request for Proposals for Web-Based Supplemental Reading, Writing, and
Mathematics Instructional and Assessment Program:
Grades K-8
The South Delta School District ("District") is soliciting sealed proposals from qualified, responsible, and
responsive vendors to provide a web-based supplemental reading, writing, and mathematics instructional
and assessment program for students in grades K-8. This Request for Proposals ("RFP") is issued for formal
purchasing purposes and is intended to promote full and open competition, transparency, fair evaluation,
and compliance with all applicable District, state, and federal procurement requirements.
Hard Copy Submission
Vendors submitting hard copy proposals shall provide one original and four copies, for a total of five
complete proposal packages, in a sealed envelope or package clearly marked with the RFP title and vendor
name. Hard copy proposals shall be delivered to:
Mr. Eddwin Smith, Federal Programs Director
South Delta School District
P. O. Box 219
106 Athletic Drive
Rolling Fork, Mississippi 39159
Proposals may be delivered by hand, via the United States Postal Service, or by private carrier. The vendor
is solely responsible for ensuring that its proposal is received by the District at the designated location on
or before the submission deadline, regardless of delivery method, carrier delay, or other circumstance.
Proposals received after the stated due date and time shall be deemed late and shall not be opened, evaluated,
or considered for award. Incomplete, unsigned, conditional, faxed, or otherwise non-responsive
submissions may be rejected. Each proposal must be signed by an authorized official with legal authority
to bind the vendor to the proposal, pricing, certifications, representations, and all terms and conditions
submitted.
Electronic Submission
Vendors submitting proposals electronically shall email a complete proposal package to
eddwinsmith@sdelta.org with the RFP title and vendor name clearly identified in the subject line. The
vendor is responsible for confirming timely receipt by the District prior to the submission deadline.
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SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
Questions
All questions, requests for clarification, or inquiries concerning this RFP shall be submitted in writing to
Mr. Eddwin Smith, Federal Programs Director, at the address listed above. Oral statements, interpretations,
or clarifications shall not be binding upon the District.
Written inquiries shall be submitted no later than July 16, 2026, at 4:00 p.m. CST.
Only written responses issued by the District shall be deemed official and binding. The District reserves
the right, in its sole discretion, to determine the appropriate response to any request for clarification.
All addenda, notices, and official correspondence related to this RFP shall be issued exclusively by the
South Delta School District. Failure by a vendor to acknowledge or comply with issued addenda may result
in rejection of the proposal as non-responsive.
1.0 Background
The South Delta School District, located in the Mississippi Delta region, serves approximately 513 students
across three campuses. The District's elementary school, located in Rolling Fork, Mississippi, serves
students in pre-kindergarten through grade 5. The middle school, also located in Rolling Fork, serves
students in grades 6 through 8. The high school, located in Anguilla, Mississippi, serves students in grades
9 through 12.
This RFP seeks program services for South Delta Elementary School and South Delta Middle School.
1.1 Projected Enrollment Numbers for Licenses/Seats
The following enrollment figures are provided for proposal and pricing purposes only and represent the
District's projected student enrollment by school site. These figures are estimates and should not be
interpreted as a guarantee of the number of licenses, seats, or subscriptions to be purchased.
The District reserves the right to increase or decrease the number of licenses/seats awarded based on actual
student enrollment, identified programmatic needs, available funding, or other operational considerations.
Final quantities will be determined by South Delta School District at the time of implementation and
throughout the contract period, as applicable.
Vendors shall provide per-seat/per-license pricing and acknowledge that payment will be based on
actual licenses utilized or purchased by the District.
Projected Enrollment Numbers for Licenses/Seats
South Delta Elementary School: Grades K-5 230 students
South Delta Middle School: Grades 6-8 109 students
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SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
2.0 Project Funding
Any contract awarded pursuant to this RFP shall be funded exclusively with federal funds and is contingent
upon the availability, allocation, and continued appropriation of such funds. No award, notice of intent to
award, or contract shall create an obligation of the District unless and until approved by the South Delta
School District Board of Education and supported by a contract and an authorized District purchase order.
2.1 Federal Funding Regulations
The selected vendor shall comply with all applicable federal procurement requirements, including the
Education Department General Administrative Regulations (EDGAR), the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards, and all applicable contract
provisions set forth in 2 C.F.R. Part 200, Appendix II.
2.2 State of Mississippi Procurement Compliance
The vendor shall comply with all applicable Mississippi procurement laws, regulations, policies, and
procedures governing public school district purchases, including Mississippi Code 31-7-13, District
purchasing policies, and requirements related to fair competition, transparency, responsible vendor
selection, documentation, approval, and contract administration.
The District reserves the right to determine the appropriate procurement method, to document the basis for
award, to verify vendor responsibility, to reject non-responsive proposals, and to take any action necessary
to ensure compliance with applicable purchasing requirements and the best interests of the District.
3.0 Timeline for Services
All services shall commence during the 2026-2027 school year. The District may award a one-year contract
or a multi-year contract not to exceed three years, subject to annual renewal, satisfactory vendor
performance, approval by the South Delta School District Board of Education, and the availability and
appropriation of federal funds.
4.0 Overview
The District seeks a research-based online supplemental instruction and assessment program for reading,
writing, and mathematics that aligns with the Mississippi College and Career Readiness Standards. The
proposed blended-learning solution shall include a web-based adaptive diagnostic assessment,
comprehensive reporting for grades K-8, interim growth monitoring, standards-based mastery assessment,
differentiated online instruction, and downloadable lessons to support teachers in preparing instruction for
students performing below grade level.
5.0 Scope of Services Required
The proposed program and services shall satisfy the following essential characteristics and capabilities to
ensure a robust, research-based, and sustainable intervention solution for all student performance levels.
Proposals that fail to satisfy these foundational requirements shall be deemed non-responsive.
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SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
5.1 Scientific Research Basis
1. Evidence-Based:
* The program must be grounded in scientific research and demonstrate effectiveness in
improving academic outcomes in reading, writing, and mathematics. Each proposed program
should include documentation of research methodologies, outcomes from previous
implementations, and an overview of the program's development process.
2. Alignment with Mississippi College and Career Readiness Standards and Instructional Best
Practices:
* The program must align with current MS College and Career Readiness Standards in reading,
writing, and mathematics.
* Programs must align with current instructional best practices, demonstrating that program
design is informed by the latest educational research and validated instructional approaches.
3. Program and Research Design Alignment
* The program must have clear and demonstrable alignment between research findings and its
instructional model and materials. Evidence of alignment should include data from the recent
program implementation, case studies, and other research documentation to substantiate
alignment.
4. Student Progress Monitoring:
* Data-Driven Progress Reports: The program must include robust data collection and
reporting tools to track and report student progress in real time, allowing educators to adjust
interventions based on individual student performance.
* Progress Monitoring Frequency and Accessibility: Reports must be accessible to teachers,
administrators, and other relevant stakeholders, with frequent and customizable updates that
enable data-driven instructional adjustments.
5. Technical Support and Responsiveness:
* Ongoing Technical Assistance: Vendors must demonstrate their capacity for responsive
technical support, ensuring that all district staff questions and concerns are addressed promptly.
* Continual Service Updates: The program must be designed for sustainability, with regular
updates and enhancements informed by advances in educational technology, instructional
research, and evidence-based best practices.
6. Onsite Training and Professional Development:
* Comprehensive Staff Training: The vendor must provide initial and ongoing onsite training
for district staff to ensure effective implementation and sustainability. Training should address
all aspects of program use, including data analysis, instructional delivery, and integration with
existing district initiatives.
* Professional Development: Vendors must offer professional development opportunities that
align with the district's instructional goals and address differentiated strategies for both new
and experienced educators.
7. Sustainability and Fiscal Capacity:
* Financial and Organizational Stability: Vendors must have the fiscal and organizational
resources to maintain program delivery and support over multiple years, demonstrating
capacity for sustained engagement without disruptions.
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SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
* Adaptability and Scalability: Services should be adaptable to accommodate district growth
and changing student demographics, ensuring the program remains effective as district needs
evolve.
8. Compliance and Proven Service History:
* Compliance with Policies and Regulations: The proposed program must comply with all
applicable federal, state, and local policies, including data privacy laws and Mississippi
educational standards.
* Track Record of Success: Vendors must provide evidence of a proven history in delivering
similar educational services, with references from previous or current clients and documented
outcomes.
9. Software Licensure Requirements:
* Licensing Model: Vendors must specify the licensing model (e.g., per-student, per-site).
The licensing structure should be clear, transparent, and aligned with the district's needs
for scalability and budget predictability.
* License Duration and Renewal Terms: Proposals must include detailed terms of the
license duration, renewal options, and any associated costs over the contract period. This
information should address how the licensing model supports the district's ability to
maintain uninterrupted access and accommodate potential growth in student enrollment.
* Compliance with Mississippi and Federal Data Privacy Standards: All software must
comply with Mississippi data protection laws as well as applicable federal standards, such
as FERPA and COPPA, to safeguard student information. Vendors must provide evidence
of compliance and any necessary data security certifications.
* License Transferability: Vendors shall specify whether licenses are transferable across
schools within the District to allow flexibility if student populations shift or licenses must
be reallocated. Vendors shall provide per-seat, per-license, per-site, or districtwide
pricing, as applicable, and shall acknowledge that payment will be based only on
licenses, seats, subscriptions, or services authorized by the District.
6.0 Technical and Functional Requirements
6.1 Software Features
The software shall adapt to student progress and include real-time assessment tools and frequent progress-
monitoring reports accessible to teachers, students, and administrators.
6.2 Data Reporting
The program shall generate comprehensive reports on student usage, progress, and outcomes across
multiple demographic filters.
6.3 Hardware and Infrastructure
Any required hardware shall be specified and must be compatible with District technology.
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SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
7.0 Procurement and Compliance Requirements
7.1 Procurement Requirements for Educational Software and Technology Purchases
This solicitation shall be administered in accordance with applicable Mississippi public purchasing
requirements, including Mississippi Code 31-7-13, applicable District purchasing policies, and federal
procurement standards governing expenditures of federal funds. The District intends to conduct a
competitive, fair, and documented procurement process to select the proposal that provides the best overall
value to the District.
7.1. a Purchases Under $250,000
For software and technology purchases with an aggregate cost below $250,000, the District may use a
competitive RFP process to solicit qualified vendors and promote fair and open competition, particularly
for specialized educational software and instructional platforms for which comparable price quotations may
not be readily available.
7.1. b Selection
Selection shall be based on the responsive and responsible proposal determined to be the lowest and most
advantageous to the District, considering price, quality, compliance, implementation feasibility, vendor
responsibility, and the evaluation factors set forth in the Evaluation Criteria section of this RFP.
To ensure transparency and objective evaluation, proposals shall be reviewed using a standardized scoring
rubric and an evaluation committee process. The District reserves the right to make an award based on
overall best value to the District and is not required to award solely on the basis of lowest cost.
8.0 Data Privacy and Security Compliance
The District and the vendor acknowledge that effective implementation of this project may require the
timely exchange of data necessary for decision-making, service delivery, and payment processing.
8.1 Data Privacy and Security Compliance
The vendor shall comply with, and assist the District in complying with, all applicable federal and state
laws, regulations, and policies governing student privacy, confidentiality, and data security, including the
Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g; the Protection of Pupil Rights
Amendment (PPRA), 20 U.S.C. 1232h; and the Children's Online Privacy Protection Act (COPPA), 15
U.S.C. 6501, as applicable. The vendor shall maintain administrative, technical, and physical safeguards
consistent with industry standards and technology best practices to protect District data from unauthorized
access, disclosure, use, acquisition, destruction, or modification.
8.2 Data Ownership
All student, staff, and District data shall remain the sole property of the District and shall be used only for
purposes authorized under this RFP and any resulting contract. Upon expiration or termination of the
contract, the vendor shall return or securely destroy District data as directed by the District and shall certify
such return or destruction upon request.
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SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
8.3 Data Breach
The vendor shall notify the District without unreasonable delay, and in no event later than the time required
by applicable law or contract, upon discovery of any actual or suspected unauthorized access to, disclosure
of, or use of District data.
9.0 Contract Timeframe
A contract may be awarded to the responsible vendor whose proposal is determined to be most advantageous
to the District, taking into consideration price and the evaluation factors set forth in this RFP. Any resulting
contract shall become effective only upon approval by the South Delta School District Board of Education,
execution by all required parties, and the issuance of a District Purchase Order.
10.0 Acceptance of Proposals
The District reserves the right, in its sole discretion, to waive minor informalities or irregularities in any
proposal received, provided such waiver does not prejudice the interests of the District or provide an unfair
competitive advantage to any vendor.
11.0 Conditions of Solicitation
Issuance of this RFP does not constitute an offer, award, or commitment to contract. The South Delta
School District reserves the right, in its sole discretion, to accept, reject, cancel, or negotiate any or all
proposals in accordance with the evaluation criteria and applicable procurement requirements.
The offeror shall ensure compliance with the following conditions of solicitation:
1. Any proposal submitted in response to this RFP shall be in writing and shall comply with all
submission requirements set forth herein.
2. The District shall not be liable for any costs incurred by any vendor in preparing, submitting,
presenting, clarifying, negotiating, or revising a proposal or proposed contract.
3. Discussions may be conducted with vendors who submit proposals determined to be reasonably
susceptible of being selected for the purpose of clarification to ensure full understanding of and
responsiveness to the solicitation requirements, but proposals may be accepted without such
discussions.
4. No late proposal or late modification shall be considered, except to the extent permitted by applicable
District policy and procurement law.
5. The vendor represents that it has not retained a person to solicit or secure this agreement for a
commission, percentage, brokerage, or contingent fee.
6. The vendor certifies that the prices submitted in response to the solicitation have been arrived at
independently and without (for the purpose of restricting competition) any consultation,
communication, or agreement with any other bidder or competitor relating to those prices, the intention
to submit a proposal, or the methods or factors used to calculate the price proposal.
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SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
12.0 Selection Criteria and Procedures
All proposals that are received by the deadline and meet the requirements established in this RFP shall be
evaluated in accordance with the criteria set forth herein. Proposals shall be reviewed and scored by an
Evaluation Committee designated by the District.
Each vendor shall submit its best pricing with its proposal. The District reserves the right to request
clarifications, conduct discussions, or negotiate with one or more responsible vendors after receipt of
proposals and prior to award; however, the District may make an award based solely on the initial proposals
received.
The District reserves the right to award one contract, multiple contracts, make a partial award, reject any or
all proposals, waive minor informalities, or cancel this solicitation when such action is determined to be in
the best interest of the District and consistent with applicable procurement requirements.
PROPOSAL EVALUATION CRITERIA
CRITERIA DESCRIPTION POINTS
1. Program Design and Research Basis: 30 Total Points
Research-Based Evidence Clear demonstration of a strong research basis for program 5
effectiveness, backed by peer-reviewed studies or credible
data.
Alignment to MSCCR and Alignment with current instructional best practices and 15
Best Practices Mississippi College and Career Readiness Standards with
explicit instruction, range, and application. Content is age
appropriate with a balance of variety and genre
Adaptive Learning and Ability to adjust instructional levels and provide 15
Customization individualized learning paths based on student performance.
2. Student Progress Monitoring and Reporting: 5 Total Points
Data Collection, Analysis, Robust data collection and analysis tools that allow teachers 5
and Frequent, Customizable and administrators to monitor student progress in real time.
Reports
Availability of frequent, customizable reports with detailed
insights into individual and group progress.
3. Technical Support and Program Sustainability: 10 Total Points
Software Updates, Program Continuous improvement, ensuring software and instructional 5
Enhancements, and methods stay current with educational standards.
Technical Support
Availability and quality of ongoing technical assistance and
customer support.
Fiscal and Organizational Evidence of the vendor's financial stability to support single 5
Stability and multi-year implementation and scaling.
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SDSD RFP for Web-Based Supplemental Reading, Writing, and Mathematics Instructional and Assessment Program
for Grades K-8
4. Training and Professional Development: 5 Total Points
Professional Development Quality and comprehensiveness of initial and ongoing training 5
for educators, including differentiated training for varying
levels of experience.
5. Software Licensure and Compliance: 10 Total Points
Licensing Model Clarity and suitability of the licensing model (per-student, per- 5
Transparency site, or district-wide) for scalability and cost predictability.
Data Privacy and Security Compliance with Mississippi and federal data security 5
Compliance standards (FERPA, COPPA, etc.) and demonstration of
privacy certifications.
6. Accessibility and Inclusion: 5 Total Points
Universal Access and Data Accommodations for students with disabilities, English 5
Filtering language learners, and other at-risk students.
Ability to filter data by demographics to support data-driven
instructional adjustments.
7. Vendor Experience and Track Record: 5 Total Points
Previous Success and Proven track record with references and documented outcomes 5
References from similar implementations.
8. Financial Proposal: 30 Total Points
Lowest cost = 30 pts; others
proportional (Lowest Cost /
Vendor Cost) x 25 25
TOTAL POINTS 100
13.0 Exceptions
The District reserves the right to reject any or all proposals, waive minor informalities or irregularities,
request clarifications, negotiate with one or more responsible vendors, cancel this RFP, or award one or
more contracts as determined to be in the best interest of the District and consistent with applicable
procurement requirements.
14.0 Conditions of Request for Proposal
The issuance of this Request for Proposals does not constitute an award commitment by the District, nor
does it obligate the District to pay any costs incurred in the preparation or submission of a proposal.
15.0 Format and Procedure for Delivery of Proposals
Proposals shall be complete, clearly organized, and submitted in accordance with the requirements of this
RFP.
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