Specifications for Thomin Park Parking Lot

Specifications
for
Thomin Park Parking Lot
Prepared For
Liberty Township
at
4231 Princeton Road
Liberty Township, OH 45011
Landscape Architect/Engineer
McGill Smith Punshon Inc
3700 Park 42 Drive, Suite 190B
Cincinnati OH 45241
513-759-0004

TABLE OF CONTENTS
DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS
00 11 13 Advertisement for Bids
00 21 13 Instructions to Bidders
00 41 00 Bid Form
00 43 00 Bid Form Supplements
00 72 00 General Conditions
00 73 00 Supplementary Conditions
DIVISION 01 - GENERAL REQUIREMENTS
01 11 00 Summary of Work
01 21 00 Allowances
01 25 00 Substitution Procedures
01 25 19 Substitution Request Form
01 26 00 Contract Modification Procedures
01 26 13 Requests for Information
01 29 00 Payment Procedures
01 31 00 Project Management and Coordination
01 32 16 Construction Progress Schedules
01 33 00 Submittal Procedures
01 40 00 Quality Requirements
01 50 00 Temporary Facilities and Controls
01 60 00 Product Requirements
01 77 00 Closeout Procedures
DIVISION 03 - CONCRETE
03 30 00 Cast-in-Place Concrete
DIVISION 31 - EARTHWORK
31 23 16 Excavation
DIVISION 32 - EXTERIOR IMPROVEMENTS
32 12 16 Asphalt Paving
32 17 23 Pavement Markings
32 91 19 Landscape Grading
32 92 19 Seeding
DIVISION 33 - UTILITIES
33 41 00 Storm Sewer System
APPENDICES
Appendix A Prevailing Wage
Appendix B Combined Delinquent Personal Property Tax & Noncollusion Affidavit
Appendix C List of Subcontractors
END OF TABLE OF CONTENTS

Thomin Park - Parking Lot Page 1 of 1
MSP Project No. 25535.00 00 11 13 Advertisement for Bids
DOCUMENT 00 11 13
ADVERTISEMENT FOR BIDS
1 .1 GENERAL
A. The Owner of this Project is: Liberty Township
B. The General Contractor for this Project is: TBD
C. The Landscape Architect/Engineer for this Project is:
McGill Smith Punshon, Inc.
3700 Park 42 Drive, Suite 190B
Cincinnati, Ohio 45241
D. General Contractors are invited to submit a Bid for the construction of the Thomin Park Parking Lot
located at 4231 Princeton Road, Liberty Township Ohio, 45011.
1.The Work for this project is generally described as excavation and installation of a new asphalt
parking lot, concrete curbing, and associated storm sewer for Thomin Park, based upon the
construction documents prepared by the Landscape Architect, and Civil Engineer.
E. Bids must be on a stipulated sum basis.
F. Bids will be opened publicly (by the Owner) after the time set for submittal.
G. The Owner requires Work to start on August 24, 2026 and Substantial Completion of the Work on or
before October 30 2026.
H. Bids will be valid for 60 days following bid opening and may be extended by agreement of the parties.
I. Submit Bids on the Bid Form provided.
J. Refer to Document 00 21 13 - Instructions to Bidders for additional information.
1.2 BIDDING DOCUMENTS
A. Bidding documents can be purchased through; ARC Document Solutions. Drawings are additionally
available from ACI and Builder's Exchange
1.3 EXAMINATION OF SITE
A. Bidders and sub-bidders can examine the site without any prior approval.
1.4 PRE-BID CONFERENCE
A. An optional pre-bid meeting will be held on July 21, 9:00 A.M. EST at the project location, 4231
Princeton Road, Liberty Township Ohio, 45011.
B. Bidders and sub-bidders are invited to attend.
C. Representatives of the Owner and Architect will be in attendance.
END OF DOCUMENT
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MSP Project No. 25535.00 00 21 13 Instructions to Bidders
00 21 13
INSTRUCTIONS TO BIDDERS
1. EXAMINATION OF CONTRACT DOCUMENTS AND SITE
A. Bidders shall review carefully the site and all parts of the Contract Documents made available to each
bidder, including, but not limited to, the Notice to Bidders, Instructions to Bidders, Bid Form, Owner-
Contractor Agreement, General Conditions of the Contract for the Project, Special Conditions for the
Project, Drawings, and Specifications. The Contract Documents, as defined in the Owner-Contractor
Agreement and General Conditions, shall govern the relationship between the successful Bidder and
the Owner upon execution of an Owner-Contractor Agreement by the Owner and the successful
Bidder.
B. No allowance will be made subsequently for any omission, error, or negligence of the Bidder.
C. All Bidders shall be familiar with the existing conditions in the material and labor markets, as well as
the conditions related to the Work, and the fact that a bid is submitted (i) is a representation by the
Bidder that the Contract Documents outlined in 1.A above, are sufficient to complete the Project, (b) is
a warranty by the Bidder that it will be construed by the Owner as an agreement by the bidder to carry
out the improvements in full conformance with the Specifications and other Contract Documents,
notwithstanding the existing conditions.
D. Failure of a Bidder to attend the pre-bid meeting, which failure to attend results in the Bidder not fully
being familiar with the existing conditions and Project Requirements, shall not be considered a basis
for additional compensation to the successful Bidder for the Work.
2. OWNER and ARCHITECT
A. The Owner is: Name: Liberty Township
Address 6959 Yankee Rd
Liberty Township, OH 45044
Phone Number 513-759-7585
Project Contact: Gerald Sebald
B. The Architect is: Name: McGill Smith Punshon
Address 3700 Park 42 Drive, Suite 190B
Cincinnati, Ohio 45241
Project Contact: Bryan Grome, 513-759-3202 or
Jordan Weber 513-759-3262
3. PROJECT
The Project consists of excavation and installation of a new asphalt parking lot, concrete curbing, and
associated storm sewer for Thomin Park, based upon the construction documents prepared by the
Landscape Architect, and Civil Engineer.
4. ESTIMATE COST OF CONSTRUCTION, GENERAL CONDITIONS, AND ANY GENERAL
CONTRACTOR FEES INCLUDING ALTERNATES
The estimated cost for the general contract base bid is $ 110,000- $120,000.00
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MSP Project No. 25535.00 00 21 13 Instructions to Bidders
5. CONTRACT DOCUMENTS
a. Notice to Bidders
b. Instruction to Bidders
c. Bid Form and all documents submitted with the Bid Form
d. Bid Guaranty and Contract Bond Form
f. AIA Document A201-2007 - General Conditions of the Contract for Construction, as
modified
g. AIA Document A101 - Standard Form of Agreement between Owner and Contractor, as
modified
h. Project Specifications
i. Project Drawings
Contract Documents may be obtained at ARC Reprographics by contacting them at 513-326-2300 or at
www.e-arc.com. The cost of obtaining sets of bidding documents is non-refundable and is the sole
responsibility of the Bidder. ARC Reprographics will maintain the plan holders list. Bidding contractors
must be on the list in order to receive addendums.
Drawings are additionally available from ACI, ARC, and Builder's Exchange.
ACI Plan Room - www.aci-construction.org
ARC - https://www.e-arc.com/location/cincinnati/
Builders Exchange www.bxohio.com
Bidders shall use complete sets of Bid Documents in preparing bids. Neither the Owner nor the Architect
assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid
Documents.
The Owner or the Architect, in making the Bid Documents available on the above terms, do so only for the
purpose of obtaining bids on the Work and do not confer a license or grant for any other use.
6. PRE-BID MEETING
An optional pre-bid meeting will be held on July 21, 2026 @ 9:00 A.M. EST at the project location, 4231
Princeton Road, Liberty Township Ohio, 45011.
7. PREPARATION OF BIDS
A. All bids must be submitted on the "Bid Form" furnished with the Contract Documents.
B. Contractor shall include a $12,000 Owner Contingency in their bid.
C. All blank spaces shall be filled in, in ink or typewritten, in words and figures, and in figures only
where no space is provided for words and signed by the Bidder. The wording on the Bid Form shall be
used without change, alteration, or addition. Any change in the wording or omission of specified
accompanying documents may cause the bid to be rejected. If both numbers and words are requested
for any bid item, the amount in words shall prevail if there is an inconsistency between the numbers
and words written.
D. Bidders shall acknowledge receipt in writing of Addenda on the Bid Form. If the Bidder fails to
acknowledge receipt of each Addendum, the Bid shall be deemed non-responsive, unless the Bid
amount reflects receipt of the Addendum or the Addendum involves only a matter of form and does
not affect the price, quantity or quality of the Work to be performed.
E. Each Bidder shall submit two (2) copies of its bid to the Owner. The Bid Form shall be signed with the
name typed or printed below the signature. A bid shall not be submitted by facsimile transmission. A
Bidder that is a corporation shall sign its bid with the legal name of the corporation followed by the name
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MSP Project No. 25535.00 00 21 13 Instructions to Bidders
of the state of incorporation and the legal signature of an officer authorized to bind the corporation to a
contract.
F. Bidder shall, in addition to the Bid Form and Bond or Gurantee required herein, provide with its bid
the following documents.
1. Personal Property Tax Affidavit
2. Insurance Certificate
3. Noncollusion Affidavit
4. State of Ohio Works Compensation Certificate
5. Proposed Supervisory Personnel List, with qualifications for each person listed
6. Proposed Subcontractor's List
7. Bidder's and Subcontractors' Certificate(s) of licensure, if applicable
G. Each bid shall be enclosed in a sealed opaque envelope with the Bidder's name and the title of the
Project printed in the upper left-hand corner and addressed as follows: 'Thomin Park Parking Lot'.
Bids must be received at the designated location Township office - 5021 Winners Circle Drive,
Liberty Township Ohio 45011, for the bid opening before 9:30 a.m. EST on August 4, 2026.
H. The completed Bid Form shall be accompanied by the Bid Guaranty (see Section 9 below).
I. The Bidder shall take the following precautions in preparing its bid:
1. Sign the bid and check to insure all blank spaces have been filled in with requested
information and that the specified accompanying documents (listed in Item F above) have
been included in a sealed opaque envelope addressed as described in Item E above.
2. When the Bid Form provides for quoting either an addition or deduction for an Alternate item,
indicate whether the sum named is an addition or deduction.
3. When the Bid Form provides for quoting a unit price, the Bidder should quote the unit price as
set forth in the Bid Documents.
4. When applicable, make sure that the Bid Guaranty is properly executed and signed by:
(a) The Bidder
(b) The Surety or Sureties
5. Make sure that the amount of the Bid Guaranty (if the Bid Guaranty is in the form of a certified
check, letter of credit, or cashier's check) is for a specific sum in an amount as instructed in
Section 9 below. If the Bid Guaranty is in the form of the Bid Guaranty and Contract Bond,
the amount may be left blank; if an amount is inserted, it must equal the total of the base bid
and all add alternates included. Failure to state an amount equal to the total of the base bid and
all add alternates shall make the bid non-responsive if the Owner selects alternates not included
in the amount.
6. Make sure that the appropriate bid package and scope of work is inserted in the correct space
on the Bid Guaranty and Contract Bond Form. Failure to include work covered by the bid
submitted may make the bid non-responsive.
8. BONDS AND GUARANTEES
A. Bid Guaranty: Bidder shall furnish a Bid Guaranty, as prescribed in Sections 153.54, 153.57, and
153.571 of the Ohio Revised Code, in the form of either: (1) a bond for the full amount of the bid in
the form of the Bid Guaranty and Contract Bond included in the Bid Documents; or (2) a certified
check, cashier's check, or irrevocable letter of credit in an amount equal to 10% of the bid. Bid amount
shall be the total of all sums bid, including all add alternatives, but excluding all deduct alternatives.
B. Contract Bond: The successful Bidder who, as a Bid Guaranty, submits a certified check, cashier's
check, or irrevocable letter of credit in an amount equal to 10% of the bid, shall furnish a Contract Bond
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MSP Project No. 25535.00 00 21 13 Instructions to Bidders
in the form Contract Bond included in the Bid Documents in an amount equal to 100% of the Contract
Sum.
C. The bond must be issued by a surety company ("Surety") authorized by the Ohio Department of
Insurance to transact business in the State of Ohio and acceptable to the Owner. The bond must be issued
by a Surety capable of demonstrating a record of competent underwriting, efficient management,
adequate reserves, and sound investments. These criteria will be deemed to be met if the Surety currently
has an A.M. Best Company Policyholders Rating of "A-" or better and has or exceeds the Best Financial
Size Category of Class VI. Other sureties may be acceptable to the Owner, in its sole discretion.
D. All bonds shall be signed by an authorized agent of an acceptable Surety and by the Bidder.
E. Bonds shall be supported by credentials showing the Power of Attorney of the agent, a certificate
showing the legal right of the Surety to do business in the State of Ohio, and a financial statement of the
Surety.
F. The Bid Guaranty, as applicable, shall be in the name of or payable to the order of the Owner.
G. The name and address of the Surety and the name and address of the Surety's Agent should be typed or
printed on each bond.
9. METHOD OF AWARD
A. All bids shall remain open for acceptance for sixty (60) days following the day of the bid opening, but
the Owner may, in its sole discretion, release any bid and return the Bid Guaranty prior to that date.
The Bid Guaranty shall be subject to forfeiture, as provided in the Ohio Revised Code, if a bid is
withdrawn during the period the bids are being held. Bids may be held open more than sixty (60) days
by agreement of the Owner and the Bidder.
B. The Owner reserves the right to reject any, part of any, or all bids and to waive any informalities and
irregularities. The Bidder expressly acknowledges this right of the Owner to reject any or all bids, or
to reject any incomplete or irregular bid. If the Owner awards a contract, the Owner will award a
single contract for each of the Bid Packages listed above or one or more combined contracts for
combinations of the Bid Packages. Bidders must furnish all information requested on or accompanying
the Bid Form. Failure to do so may result in disqualification of the bid.
C. Determination of Lowest Responsible Bid. Subject to the right of the Owner to reject any or all bids,
the Owner will Award the Contract for the Work to the Bidder submitting the lowest responsible bid,
taking into consideration accepted alternates. The Owner, in its sole discretion, will determine whether
a bid or bidder is responsible. In evaluating Bids, the Owner shall consider the qualifications of the
bidders, whether or not the bids comply with the prescribed requirements, and alternatives and unit
prices, if requested, in the Bid Form. The Owner may also consider the qualifications and experience
of suppliers and distributors. The Owner may conduct such investigations as are deemed necessary to
establish the responsibility, qualifications and financial ability of the Bidders, proposed distributors
and other persons and organizations to do the work in accordance with the Contract Documents to the
Owner's satisfaction within the prescribed time. The Owner reserves the right to reject the bid of any
Bidder that does not pass any such evaluation to the Owner's satisfaction. The factors to be considered
by the Owner in making its determination as to whether a Bidder is a responsible bidder include the
following as the Owner, in its discretion, deems appropriate; the Owner may give such weight to each
factor as it deems appropriate:
a. The Bidder's work history. The Bidder should have a record of consistent customer
satisfaction and of consistent completion of projects, including projects which are comparable
to or larger and more complex than the Owner's Project, on time and in accordance with the
applicable Contract Documents. If the Bidder's management operates or has operated another
construction company, the Owner may consider the work history of that company in
determining responsibility of the Bidder.
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MSP Project No. 25535.00 00 21 13 Instructions to Bidders
The Owner will consider the Bidder's prior experience on other projects of the Owner and
Architect, including the Bidder's demonstrated ability to complete its work on these projects
in accordance with the Contract Documents and on time, and its ability to work with the
Owner, and Architect.
The Bidder authorizes the Owner and its representatives to contact the owners and design
professionals on projects on which the Bidder has worked, and authorizes and requests such
owners and design professionals to provide the Owner with a candid evaluation of the
bidder's performance. By submitting its bid, the Bidder agrees that if it or any person,
directly or indirectly, brings an action against any of such owners or design professionals or
the employees of any of them as a result of or related to such candidate evaluation and such
action is not successful, the Bidder will reimburse such owners and design professionals, and
the employees of each of them, for all legal fees and expenses incurred by them related to
such legal action. This obligation is expressly intended for the benefit of such owners and
design professionals, and the employees of each of them.
b. The Bidder's financial ability to complete the Contract successfully and on time, without
resort to its Surety.
c. The Bidder's prior experience with similar work on comparable or more complex projects;
d. The Bidder's equipment and facilities;
e. The adequacy, in numbers and experience, of the Bidder's work force to complete the
Contract successfully and on time;
f. The Bidder's compliance with federal, state, and local laws, and regulations, including but not
limited to the Occupational Safety and Health Act; and
g. The ability of the Subcontractors the Bidder intends to use on the Project to meet these same
criteria.
h. The Bidder's participation in a drug-free workplace program acceptable to the Owner, and the
Bidder's record for both resolved and unresolved findings for recovery as defined in Ohio
Revised Code Section 9.24; and/or
i. Depending upon the type of the Work, other essential factors, as the Owner may determine.
D. The failure to submit requested information on a timely basis may result in the determination that the
Bidder is not responsible.
E. By submitting its bid, the Bidder agrees that the Owner's determination of responsibility shall be final
and conclusive, and that if the Bidder or any person challenges such determination in any legal
proceeding and such challenge is not successful, the Bidder will reimburse the Owner for all legal fees
and expenses incurred by the Owner that are related to such challenge, including the cost of collection.
F. At the time of bid submittal, the bidder will submit the following:
a. A list of all proposed Subcontractors, suppliers, and manufacturers
After approval by the Owner and Architect of the list of proposed Subcontractors, suppliers, and
manufacturers submitted by the successful Bidder, the list shall not be changed unless written approval
of the change is authorized by the Owner and Architect.
G. Affidavit as to Property Taxes. The successful Bidder will be required to submit, prior to the time of
the entry into the Contract for the Work, an affidavit in the form required by Section 5719.042, Ohio
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MSP Project No. 25535.00 00 21 13 Instructions to Bidders
Revised Code, regarding the status of the Bidder's personal property taxes. A copy of the form of
affidavit is included in the Contract Documents.
H. No Bidder may withdraw its bid within sixty (60) days after the date the bids are opened.
I. The Owner reserves the right to disqualify bids, before or after opening, upon evidence of collusion
with intent to defraud or other illegal practices on the part of the bidder.
10. SUBSTITUTIONS/NON-SPECIFIED PRODUCTS
A. Certain brands of material or equipment are specified in the Contract Documents. Each bid will be
based on these brands, which may be referred to in the Contract Documents as Standards. The use of
another brand (referred to as a substitution or proposed equal in the Contract Documents, when the
bidder or the contractor seeks to have a different brand or material or apparatus than that specified
approved by the Owner for use in the Project) may be requested as provided herein. Substitutions,
however, shall not be considered in determining the lowest responsible bid.
B. The products specified in the Contract Documents establish a standard of required function, dimension,
appearance, and quality.
C. Contractors wishing to obtain approval to bid non-specified products shall submit written requests to
the Architect, a minimum of ten (10) working days before the bid date and hour. The Contractor shall
include the name of the material or equipment for which it is to be substituted and a complete
description of the proposed substitution, including the name of the proposed manufacturer and/or
product and a complete description of the proposed product including manufacturer's name and model
number or system proposed, drawings, product literature, performance and test data, color selections or
limitations, and any other information necessary for evaluation. Include a statement including any
changes in other materials, equipment, or other work that would be required if the proposed product is
incorporated in the materials, equipment, or other work that would be required if the proposed product
is incorporated in the work. The burden of proof of the merit of the proposed product is on the bidder
proposing the substitution. The Architect's decision of approval of a proposed product will be final.
The following will be cause for rejection of a proposed substitution:
(1) Requests submitted by subcontractors, material suppliers, and individuals other than Prime
Contractors;
(2) Requests submitted without adequate documentation;
(3) Requests received after the specified cut-off date.
D. When the Architect approves a product submission before receipt of bids, the approval will be included
in an Addendum and bidders may include the pricing of this product in their bid. Bidders shall not rely
on approvals made in any other manner.
E. In proposing a non-specified product or a substitution, the Bidder represents and warrants that each
proposed product will not result in any changes to the Project, including changes to the Work of other
contractors, or any decrease in the performance of any equipment or systems to be installed in the Project
and agrees to pay any additional costs incurred by the Owner and the Owner's consultants as a result of
a non-specified or substitute product that is accepted.
F. Following the award of the Contract, there shall be no substitutions for specified products, except
pursuant to a Change Order. The Owner in its sole discretion may decline to consider a substitution for
a Change Order.
11. ALTERNATES
A. The Owner may request bids on alternates. If the Owner requests bids on alternates, the bidder should
include the cost of the alternates requested on its Bid Form.
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MSP Project No. 25535.00 00 21 13 Instructions to Bidders
B. At the time of awarding the contract, the Owner will select or reject alternates as it determines is in its
best interest. A bidder's failure to include in its Bid Form the cost of an alternate selected by the
Owner and applicable to the bidder's work may render the bid non-responsive and be grounds for the
rejection of the bid. Otherwise, the failure to include the cost of an alternate will not be deemed
material.
C. The Bidder acknowledges that although there is an estimate for the cost of the Project, the market
conditions may and frequently do result in the estimate being different from the sum of the bids
received, either higher or lower. The Bidder understands that the Owner may include alternates, which
may include deduct alternates as well as add alternates, to give it the flexibility in building the Project
with the funds that are available. The Bidder further understands and acknowledges that use of add
and deduct alternates is a long held customary practice in the construction industry in the State of
Ohio. The Bidder also acknowledges that the Owner will not make a decision about the alternates on
which to base the award of contracts until the bids are received, and the Owner can compare its
available funds with the base bids and the cost or savings from selecting different alternates. The
Bidder understands that the award to the lowest responsible Bidder will be based on the lowest base
bid plus selected alternates, and may result in an award to a Bidder other than the Bidder that
submitted the lowest base bid.
D. If, during the progress of the Work, the Owner desires to reinstate any alternate not included in the
contract, the Owner reserves the right to reinstate the alternate at the price bid by the contractor
provided that such action is taken in sufficient time so as not to delay the progress of the work or cause
the contractor additional expense.
12. ADDENDA
A. The Owner reserves the right to issue Addenda changing, altering, or supplementing Contract
Documents prior to the time set for receiving bids. The Architect will issue the Addenda to clarify
bidders' questions, to change, alter, or supplement the Contract Documents.
B. Any explanation, interpretation, correction or modification of the Bid Documents will be issued in
writing in the form of an Addendum, which shall be the only means considered binding. Explanations
or interpretations made by any other means shall NOT be legally binding. All Addenda shall become
a part of the Contract Documents.
C. Bidders must submit questions to the Architect, in sufficient time in advance of the bid opening to
allow the Architect to respond. All Addenda will be issued, except as hereinafter provided, and mailed
or otherwise issued to persons who have obtained Contract Documents for the Project, at least seventy-
two (72) hours prior to the published time for the opening of bids, excluding Saturdays, Sundays and
legal holidays. If any Addendum is issued within such seventy-two (72) hour period, then the time for
opening of bids shall be extended one (1) week with no further advertising of bids required.
D. Copies of each Addendum will be sent only to the Contractors to whom Contract Documents have
been issued. Receipt of Addenda shall be indicated by Bidders in the space provided on the Bid Form.
Bidders are responsible for acquiring issued Addenda in time to incorporate them into their bid.
Bidders should contact the Architect prior to the bid opening to verify the number of Addenda issued.
E. If a Bidder fails to indicate receipt of all Addenda issued by the Architect on its Bid Form, the bid of
such Bidder will be deemed to be responsive only if:
a. The bid received clearly indicates that the Bidder received the Addendum, such as where the
Addendum added another item to be bid upon and the bid documents clearly indicates that the
Bidder submitted a bid on that item; or
b. The Addendum involves only a matter of form or is one that has either no effect or merely a
trivial or negligible effect on price, quantity, quality, or delivery of the item bid upon.
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