Professional Services Provider Pool-Phase 1, Extended Open
| Location: | Texas |
|---|---|
| Posted: | Aug 25, 2025 |
| Due: | Sep 26, 2025 |
| Agency: | Frisco Independent School District |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ 882-2025-05-31 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Qualifications |
| Status | Issued |
| Number | RFQ 882-2025-05-31 (Professional Services Provider Pool-Phase 1, Extended Open) |
| Issue Date & Time | 8/25/2025 09:00:01 AM (CT) |
| Close Date & Time | 9/26/2025 12:00:00 PM (CT) |
| Question Cut Off Date | 8/29/2025 12:00:00 PM (CT) |
| Notes |
Frisco ISD is soliciting statements of qualifications from vendors to establish a pool of pre-qualified professional service providers on an as-needed basis. Selected vendors may be considered for future projects and assignments during the term of the award; however, inclusion in the pool does not guarantee work. Services that will be included under this RFQ are not for bond-funded projects, and are instead for ad hoc professional services not related to any bond. **If selected through this RFQ, the vendor will be added to a list of approved service providers. The District may or may not request services, and inclusion in the pool does not guarantee the award of any work or contracts. The District may choose to use the vendor’s services as needed, or not at all, during the term of the award.
This Request for Qualifications (RFQ) is issued in accordance with Texas Administrative Code (TAC) §109.41; Financial Accountability System Resource Guide (FASRG) §§5.16.1–5.16.7; Texas Education Code (TEC) §44.031(f); and Texas Government Code §§791.011(h), Chapter 2254, and Chapter 2269. In addition, this RFQ is issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to purchase goods and/or services by Frisco ISD using federal dollars. Frisco Independent School District (Frisco ISD, District, or FISD) may purchase goods and/or services from vendors awarded through this RFQ with local, state, federal and grant funds.
Multiple vendors will be selected in four phases during this solicitation period. Vendors are encouraged to submit responses as soon as possible. Proposals are evaluated when received and are either accepted or rejected by the Board of Trustees. Frisco ISD will make vendor recommendations to Trustees for this solicitation at the November Board meeting. Applicants will be notified of Trustees’ decisions. Vendors may have their submission evaluated only ONCE during the entire solicitation period.
The intent of this RFQ is to determine and pre-qualify professional firm(s) on the basis of demonstrated competence and qualifications to perform their services for Frisco ISD if necessary. As each project is determined the District will rank the firms and negotiate a contract in accordance with Section 2254.004 of the Texas Government Code for a fair and reasonable price. Frisco ISD reserves the right to negotiate with the provider selected in accordance with Government Code 2254.004, to accept or reject any and/or all qualification statements, to waive any minor qualification formalities and/or irregularities to the extent permitted by law, and to qualify the firms which best fit the needs of the District.
This RFQ is not a contract.
Purchases, if any, will be made only with an approved purchase order. If no separate contract is executed, a valid purchase order together with the Frisco ISD Standard Attributes, Certifications, and Terms & Conditions will serve as the contract. The Standard Attributes, Certifications, and Terms & Conditions are provided as a PDF attachment to this solicitation and must be fully completed, signed, and uploaded in the Response Attachments tab.
NO PRODUCTS OR SERVICES SHOULD BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER
NO BID NOTIFICATION REQUEST: Frisco ISD pursues competitive pricing on all items it bids. We value our quality vendors and desire to keep your firm as a supplier. Therefore, please let us know why you are not bidding on this RFQ. We will analyze responses to determine if future changes to our solicitation process are necessary. If you are not interested in this solicitation, please click the ACTIONS button at the top right-hand side of this screen and then click NO BID. Please type your reasoning in the box provided and then enter your response. BACKGROUND FISD is located approximately thirty miles north of Dallas, Texas and encompasses seventy-five square miles in Collin and Denton counties including most of the city of Frisco and portions of neighboring Plano, McKinney and Little Elm. Frisco ISD has 12 high schools, 18 middle schools, one intermediate school, 43 elementary schools and three special programs centers serving more than 64,000 students. We continue to grow with new students enrolling every day. FISD employs over 8,850 staff in North Texas that support the District’s mission: to know every student by name and need. BUDGET AND TERM
Frisco ISD's estimated budget for professional service this fiscal year is $3,690,522.13. The District does not guarantee the volume (quantity or dollar value) to be purchased annually. Purchases to be made from this RFQ depend on the actual needs of the District. (TAC 109.41). By submitting a response to this RFQ, you agree to provide services on an as needed basis to Frisco ISD.
Once approved by the Frisco ISD Board of Trustees, this qualification will be in effect for the identified term, with the possibility of four (4) one (1) year automatic renewals. Renewals will be automatically issued providing vendor and Frisco ISD remain in good standing and agree on any changes in pricing or procedure. The final automatic renewal will conclude will conclude 5/11/2031.
SCOPE
The pool of service providers may include, but not be limited to the following disciplines, as defined by TEC 44.031 and Government Code Chapter 2254.002, within the scope of the practice, as defined by state law and professionally credentialed or licensed:
Acoustical Consultant
ADA / Accessibility Consultant Commissioning Agent Construction Material Testing Consultant
Dietitian
Environmental Assessment Consultant Energy Consulting Services Financial Consulting Services Fire Protection Consultant Geotechnical Consultant
Health Related Services (State Level Certification Required)
Chiropractors
Investigative Services Kitchen Consultant Land Surveyor/Demography Legal Services Medical Doctors, Hospitals, Counselors & Nursing, Wellness MEP (Mechanical, Electrical and/or Plumbing) Engineers
Nationally Recognized Certified Personal Trainers
Risk Management Consultants Roofing Engineers & Consultants Sustainability Consultant Technology Consultant (A/V, Security, Communications) Testing and Balancing Consultant
***Services that will be included under this RFQ are not for bond-funded projects, and are instead for ad hoc professional services not related to the bond.
QUALIFICATION CONTENTS
The offeror should have a minimum of 5 years' experience in their certification area. A maximum of ten (10), 8 1/2 X 11 pages must be submitted as an attachment to your response to this Request for Qualifications. The offeror, in its qualifications, shall at a minimum include the following and each firm shall organize the response in the order listed below and include content as requested. This information will be used for the evaluation criteria listed below. FISD reserves the right to reject as non-responsive any responses that do not contain the requested information. SECTION ONE 1. Firm(s) Qualifications, background and experience related to specified professional services domain. • Letter of intent shall be submitted with the qualifications and must be signed by an individual authorized to contractually bind the firm. Failure to provide the letter will be considered "non-responsive." • List the years that your firm has been in business under its present name and any association/membership affiliations. • Indicate all other names by which your firm has been known and length of time known by each name. • Include the address of your firm's website. • List all services your firm performs with its own employees. Provide detailed description of services provided by firm/related professional services/consultants. 2. Proposed key personnel to be assigned to FISD, if any. Provide information regarding the capabilities and experience of personnel that will be directly assigned to the District that include the following: • Professional resumes for key personnel and their responsibilities. Indicate the education and professional licensing of each person as it relates to this RFQ and native language and other languages spoken. NOTE: Education, position in company, years and types of experience and continuing professional education will be considered during evaluation. • Provide an organizational chart that clearly describes your firm's organization with supervisory reporting. • Provide a statement regarding your commitment to keeping the same personnel during the term of this qualification. 3. Financial Qualifications of Firm: Provide financial documents for evidence of financial stability. Firms choosing to submit audited financial statements should provide audited financial statements including income statements, balance sheets and statements of changes for three (3) most recently completed fiscal years. 4. Insurance Coverage: Describe liability/malpractice insurance coverage: carrier, limits and exemptions. Attachment required.
SECTION TWO
1. Experience: The offeror should describe his/her field experience, including the names, addresses and telephone numbers of at least three (3) clients, preferably including clients like Frisco Independent School District. Experience should include the following information: a. Experience in specialized domain with public schools. b. Information regarding specialty services your organization has provided to Texas school districts of like size and experience in developing plans for school districts. d. Past projects. e. Prior experience and qualifications with Frisco ISD, if any.
By responding to this Request for Qualifications you certify that you are a company agent authorized to submit a response. Respondent further states that the proposer has not been a party to any collusion among proposals/proposers in restraint of freedom of competition by agreement to Proposal at a fixed price or to refrain from proposing; or with any State Official, District employee, Board Member, or Benefit Consultant as to quantity, quality, or price in the prospective contract, or any other terms of said prospective contract, or in any discussion or actions between proposals/proposers and any state official, District employee, Board Member, or benefit consultant concerning exchange of money or other things of value for special consideration in the letting of your bid response
EVALUATION PROCEDURE AND CRITERIA
A minimum of three (3) staff members (the committee) qualified in the vendor's commodity area will review responses & qualifications and make recommendations to Frisco ISD Board of Trustees for final approval. The committee may request a meeting with any qualified offeror prior to final selection. Qualifications and responses will be reviewed according to criteria established by TEC 44.031(b). *** In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations:
Evaluation criteria include:
Technical experience as a provider in field of study: Proposers should have a completeness of the RFQ, including providing the proper Registration and Licensing Requirements and Insurance requirements. (0-25)
Professional Credentials, resumes and licenses of each staff member that will be assigned to the District for pertinent projects. Firm's Association membership affiliations (0-25) Experience of firm with Texas Independent School Districts of like size. Three (3) references. (0-15) Specialization required to meet the needs of Frisco ISD. Size and structure of the provider’s organization, including number of provider positions. (0-15) Experience in developing plans for School Districts. Examples of prior work if applicable. List significant projects. (0-15) Other relevant factors: Prior Experience with Frisco ISD. List past projects. (0-5)
*** TEC 44.031 reads districts should consider how vendor evaluation decisions affect its ability to work with historically underutilized businesses (HUBs). However, as a "unit of local government" or “specialized unit of government, not a "state agency," Frisco ISD has limited HUB-specific requirements. Districts are not directly bound by the detailed HUB program in TGC 2161. However, we must:
1. Ensure the purchasing process is fair to all businesses, including HUBs, 2. Follow any HUB programs the Board of Trustees creates, as applicable; and 3. Follow federal rules about working with minority-owned and women-owned businesses when using federal money. In summary, Frisco ISD upholds fairness, board policies, and applicable federal requirements when working with historically underutilized businesses. **Frisco ISD reserves the right to accept or reject any or all proposals, to waive all technicalities and informalities, to be the sole judge of quality and equality, and to qualify the vendor(s) that is determined to be the best fit for Frisco ISD. Qualification will be based on what, in our opinion, provides the best value based on criteria and specifications set forth in this solicitation. Proposers must review, initial, and sign the Frisco Standard Attributes, Certifications, and Terms & Conditions. The completed document must be uploaded in the Response Attachments tab of your submittal. Failure to include the completed, initialed and signed document may disqualify you from further consideration. **You can find all required forms on the attachments tab. Submit the required form on the response attachments tab. PROPOSAL PROCESS 1. GENERAL INFORMATION: The following instructions by the District are intended to afford proposers with an equal opportunity to participate in the proposal process and to provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by the Texas Education Code (TEC), other applicable Texas state statutes, federal statutes and all local FISD Board of Education (Board) policies. 2. QUESTIONS CONCERNING THE RFQ: All questions regarding this open solicitation must be submitted through IonWave during the question period. Answers will be published to all bidders, all at once through this system on or before 9/2/2025.
**Phone or email requests for information will not be acknowledged.
3. PROPOSAL SUBMISSION: Frisco ISD requests that bidders submit their response electronically. Please contact Buyer, Sue Schiumo by email at Schiumos@friscoisd.org if you require assistance with the electronic submittal portion of this process. Your cooperation is appreciated. Interested vendors must first register in Frisco ISD’s e-bidding system, Ion Wave. Register, obtain, and submit proposals at
https://fisd.ionwave.net.
Proposals will be received electronically through IonWave.
4. ADDENDUM: It is the responsibility of the proposer, prior to submitting the proposal, to determine whether an addendum was issued.
5. INTERVIEWS: At the District’s discretion, FISD may invite one or more proposers to interview based on a pre-defined agenda and timeline. Said proposer(s) will be notified by e-mail if the District determines that such demonstrations and interviews are needed. Proposer(s) shall demonstrate their competence, qualifications and/or ability to satisfy the District’s RFQ requirements. All expenses associated with the interview will be at the proposer’s expense.
6. MODIFICATION OR WITHDRAWAL OF PROPOSALS: Proposals may be
modified or withdrawn in Ion Wave at any time before the exact hour and date specified as the deadline for receipt of proposals. The proposer must send a written request to withdraw a proposal after the response deadline to the Director of Purchasing. 7. LATE PROPOSALS: Responses submitted after the due date and time noted in this RFQ shall not be considered. 8. RESPONSIVE & FINANCIALLY RESPONSIBLE: To be deemed responsive and qualify for evaluation, a Proposal must be timely submitted and must materially satisfy all mandatory requirements identified in this RFP. They must comply with all material and administrative aspects of this procurement solicitation.
** FISD Purchasing Department, at its sole discretion, is authorized to determine if a vendor is responsive and/or within the scope of this solicitation.
Proposers must be financially responsible, having enough staff and resources to provide the goods and services requested by Frisco ISD in this solicitation.
9. RETENTION OF PROPOSAL DOCUMENTATION: All proposal materials and supporting documentation submitted in response to this RFQ becomes the permanent property of FISD and will not be returned to proposer.
10. FINANCIAL RESPONSIBILITY: Proposer shall pay all costs related to the preparation and submission of its proposal.
11. RESERVATION OF RIGHTS: FISD reserves the right to:
A. Cancel this RFQ in whole or in part.
B. Accept, reject, or negotiate modifications in any terms of proposal or any parts thereof. C. Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous and negotiate separately in any manner necessary to serve FISD’s best interests. D. Not award this proposal. E. Waive any formalities, technicalities, or other defects if deemed in the best interest of FISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. F. Be the sole judge of quality, make all decisions regarding this RFQ, including, without limitation, the right to decide whether a proposal substantially complies with the requirements of this RFQ. 12. LIMITED CONTACT POLICY. Once this RFQ is published, Frisco ISD staff and FISD representatives will maintain limited contact with potential vendors. Limited contact is a prohibition on any communication regarding this RFQ or other competitive solicitations between any person who seeks an award under this RFQ, including a potential vendor or vendor’s representative; and: A. Any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process. B. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period. C. Limited contact shall not apply to communication with FISD’s Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFQ. All communication with Purchasing staff must be in writing. The potential vendor or vendor’s representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFQ, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process. D. Regardless of the above time period, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor’s representative from: 1) Making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings. 2) Engaging in contract negotiations during any scheduled meeting. 3) Making a public presentation to the Frisco ISD Board during any duly noticed public meeting. 4) Conducting business on contracts previously executed and currently in force. 5) Nothing in this policy shall prohibit the procurement staff from initiating a contact with a potential vendor or vendor’s representative and subsequent communication for the purpose of obtaining clarifying information regarding a response to an RFQ, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the members of the applicable procurement staff, including any response thereto. Failure to follow the District’s Limited Contact Policy may result in proposal disqualification. Vendors who demonstrate a pattern of non-compliance may be barred from working with FISD. |
| Name | Sue Schiumo Senior Buyer |
| Address |
5515 Ohio Drive
Frisco, TX 75035 USA |
| Phone | |
| Fax | |
| schiumos@friscoisd.org |
Bid Documents
Bid Attachments
| File Name | Description | File Size | ||
|
||||
| Standard_Attributes,_Certifications,_and_Terms_&_Conditions_rev_03_01_2024.pdf (please login to view this document) | This document must be completed in its entirety, signed and attached to your submission on the RESPONSE ATTACHMENTS tab. | 1.07 MB | 325815 | 6597196 |
| Vendor Application Packet rev 102024.pdf (please login to view this document) | This document must be completed in its entirety, signed and attached to your submission on the RESPONSE ATTACHMENTS tab. ***Please ensure that the exact documents presented here are completed and attached to your response. | 3.85 MB | 325815 | 6548565 |
| Insurance_Frisco_ISD_Vendor_Insurance_Requirements_w_Categories.pdf (please login to view this document) | Frisco ISD Vendor Insurance Requirements | 244 KB | 325815 | 6879779 |
| 24-25 district-facility-map.pdf (please login to view this document) | District Facilities Map | 1.08 MB | 325815 | 6879782 |
| FISD_Product__Service_Codes_FILLABLE.pdf (please login to view this document) | FISD Product Service Codes | 462 KB | 325815 | 6879785 |
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