Minutes from Pre-Bid Conference 19UZ8025Q0006

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Contract Opportunity

Pre-Proposal Conference of January 7, 2025

Request for Quotation (RFQ) Number 19UZ8025Q0006

Introduction

U.S. Embassy Tashkent Team:

Contracting Officer – Kathleen Murphy

Shukhrat Arifdjanov – Procurement Specialist

Nodira Vahidova – Procurement Agent

Jasur Toshpulatov - BAS Engineer technician

Contracting Officer –

The meeting purpose is pre-proposal discussion for a contract for Elevators maintenance services for the Embassy of the Unites States of America in Tashkent, Uzbekistan in accordance with Section 1 – The Schedule pages 5 - 7.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Before starting of discussion of the Solicitation Package, contracting officer mentioned that she has two main requirements. The first is to read the solicitation document very carefully, and the second to submit proposal in compliance with solicitation requirements. If you worked in past with US Embassy but did not submit proposal in compliance with solicitation it does not mean that you will be awarded. Section 3 on page 47 -50 provides you with clear instructions what must be included to complete proposal package. Section 4 on page 51 provide is exactly what we will use to evaluate your proposal.

The U.S. Embassy strongly emphasizes transparency of the tender and equal conditions for participation.

If you have any questions, it must come to in writing in e-mail Tashkentprocurement@state.gov . We will set a deadline for questions and then we will collect all questions and answers and send them to your e-mails in the same time. That is the way I would like to work, to make a transparency and that will help you to make accurate calculation.

Shukhrat Arifdjanov

Proposals should be submitted no later than 14:00 PM Tashkent time on January 17, 2025. Please have ID with you (passport, drivers license or ID card), it should be shown to our local guards. Proposals submitted late will not be accepted for consideration.

Proposals must be in a sealed envelope marked “Quotation 19UZ8025Q0006 Enclosed”.

In order for a proposal to be considered, you must also complete and submit the following:

SF-1449, Section 17, 21, 22, 23, 24, 30 on page 3.

Where:

17 – Company name, telephone and address

24 – Total amount

30 – Name and title, signature and date

Price table on pages 5 - 7

That is firm fixed price contract. The price per unit of supply delivered or service performed is established using a firm fixed price.

After establishing the contract, the US government reserves the right to decide of its extension or completion of work under the contract. The Contractor will be notified of the decision in writing. Base + 4 option years.

Please open page 4 - 5. There is Pricing

There are fixed prices of services. Delivery order will be issued against to Contract.

Please provide the table with rate per month and total.

Please note that price of the Contract cannot be changed, you will need to calculate everything, considering inflation and currency rate, economical situation. Once awarded price will not be changed to increase or decrease.

Payment will be done based on Prompt Payment Act. NET 30 days. No advance payment.

Please open Section 3 on page 47.

You should submit the following:

List of the clients for the past 3 years; Adequate financial resources; License and permits.

Section 4 Evaluation factors on page 51 is exactly what we will use to evaluate your proposal.

Also, the successful offeror(s) will be required to be registered in SAM/CCR through the following site: SAM/CCR www.sam.gov

The Solicitation documents will be reviewed by the Contracting Officer.

Technical part of the Scope of Work will be covered by our colleague Jasur.

From page - 8 to page 24

Conclusion

We hope that the information obtained will help you to provide acceptable and mutually beneficial offers. All questions might be asked during the meeting or send via electronic mail to address TashkentProcurement@state.gov. We will send the answers to all the companies, that will reflect the transparency of the tender and equal conditions for participation.

Deadline for the question is January 8, 2025, at 12.00 pm

When decision is made, we will inform all in writing about its results, announce the winning company, and separately, each company will be informed why it did not win the tender.

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