HVAC WATER TREATMENT SERVICES FOR U.S. EMBASSY PHILIPPINES

Revised 1/15/2025 - Amendment 0001 see attached.

Revised 1/8/2024 to add Minutes of the Pre-Quotation and Site Visit held on January 8, 2024

Enclosed is a Request for Quotations (RFQ) for HVAC Water Treatment Services for U.S. Embassy Philippines. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site to include a mandatory site visit. The pre-proposal conference and site visit will be held on 8 January 2025 at 8:30 A.M. (Philippine local time) at the U.S. Embassy Philippines (Seafront and Chancery Compounds and the Chief of Mission Residence). Prospective offerors/quoters are requested to assemble at 8:00 A.M. (Philippine local time) at the Roxas Boulevard Gate of the U.S. Embassy Seafront Compound, Pasay City. See Section 2, FAR 52.237-1 of the attached Request for Quotation. To facilitate preparation of access clearance, submit name/s of representatives (limit to two) no later than 19 December 2024, 12:00 noon (Philippine local time) by email to ManilaContracting@state.gov.

Quotations are due by 17 January 2025, 4:00 P.M. (Philippine local time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. Also, acceptance of any offer is contingent upon compulsory attendance of the site visit.

Your quotation must be submitted electronically to ManilaContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 10MB, the submission must be made in separate files and attached to separate emails with less than 10MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.