Request Hanwha Vision Cameras HC-12-19-25A rev 1
| Location: | Georgia |
|---|---|
| Posted: | Dec 4, 2025 |
| Due: | Dec 19, 2025 |
| Agency: | Columbia County School District |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
Attachment Preview
Instructions & Specifications
The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD), is soliciting
quotes for total quantity 1,508 cameras, four different models of Hanwha Vision America and 308 Camera
mounts, under Quote Request Number HC-12-19-25A (RFQ). The pricing must be valid for at least 60 days.
Quotes are due no-later-than 2:00 p.m. EST on December 19, 2025, Business Office 4781 Hereford Farm
Road, Evans, GA 30809.
The Columbia County School District will accept bids sent by email. Bidders are to consider emailed
bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email
greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be
accepted on bids.
Awarded product will be “inside-delivered”. Inside delivery shall include, as a minimum, delivery,
unloading and placement in a designated area inside the first floor of building. Pallet delivery will be
accepted. Product to be packaged and labeled with box count per location. Only complete orders per
location are to be delivered to Columbia County Support Complex 4395 Riverwatch Parkway, Evans GA
30809. Purchase orders to be issued by location.
Bid new items only. No reconditioned items.
Please read all RFQ documents carefully. It shall be the sole responsibility of the Bidder to seek clarification
from CCSD in sufficient time prior to the RFQ closing date and time to resolve any questions or
misunderstandings that may arise regarding the RFQ. Clarification or information not obtained sufficiently in
advance of the bid closing shall be deemed to have been asked and answered. For questions, please email
Hudson.Chandler@CCBOE.net.
The Columbia County School District will accept bids sent by email. Bidders are to consider emailed
bids not received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email
greater than 18 megabytes exceed our size limit and cannot be received. Electronic Signatures will be
accepted on bids.
CCSD is a tax-exempt organization and as such, price should NOT include any federal, state or local sales tax,
or use tax (or fees) unless otherwise required by the Georgia Department of Revenue (e.g., diesel fuel tax). The
Federal Tax ID number for the CCSD is 58-6000217.
At the discretion of the CCSD, contract award notices may be sent only to those actually awarded and not to
every person or firm responding to this solicitation.
Bids which in any way qualify or vary the terms of these instructions, conditions and specifications may be
considered non-responsive and result in disqualification of the bidder. The award from this RFQ may be made
to the most responsive/responsible Bidder offering product(s) deemed to be the best interest of CCSD. CCSD
reserves the right to make award by item, groups of items, or on an all-or-nothing award basis, whichever
award is deemed to be in the best interest of CCSD.
Columbia County School District
Cameras
HC-12-19-25A
The evaluation of bids and subsequent contract award will be at the sole discretion of CCSD and will be based
on the information furnished by the Bidder, references, interviews, price, experience, and delivery capability.
The CCSD reserves the right (i) to reject any and all bids or any part of any bid, (ii) to waive minor defects or
technicalities, or (iii) to solicit new bids on the same project or on a modified project that may include portions
of the originally proposed project as the CCSD, in the exercise of their sole and unfettered discretion, may
deem necessary.
Preparation and submitting a bid is solely at the cost of the Bidder. Therefore, CCSD is in no way liable or
obligated for any cost incurred by the Bidder in determining and submitting a bid pursuant to the RFQ.
By submitting a bid, the Bidder certifies that, to the best of its knowledge and belief: (1) the prices in this bid
have been arrived at independently without collusion, consultation, communication, or agreement, for the
purposes of restricting competition, as to any matter relating to such prices with any other Bidder, or to any
competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by
Federal or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by
the Bidder and will not be knowingly disclosed by the Bidder prior to review, directly or indirectly, to any
other Bidder or to any other competitor; and (3) no attempt has been made or will be made by the Bidder to
induce any other person, partnership or corporation to submit or not submit a bid for the purpose of restricting
competition.
Any discussions regarding price with other Bidders prior to the bid opening is expressly forbidden and will
result in disqualification of your bid.
THE FOLLOWING RFQ DOCUMENTS MUST BE SUBMITTED AS PART OF YOUR PROPSAL.
FAILURE TO PROVIDE ALL REQUIRED DOCUMENTS MAY RESULT IN DISQUALIFICATION OF
YOUR BID.
• Business References Form (1-Page)
• Bid Inputs
• Warranty information
Columbia County School District
Cameras
HC-12-19-25A
Location
BOE
BPE
BRE
BWE
CCAS
CMS
CRE
ECE
EES
EHS
EMS
GBE
GBH
GBM
GTE
GTH
GTM
HHS
HMS
LES
LHS
LMS
MES
NCE
NHE
PES
RES
RMS
RRE
SIMS
SPED
STC
WES
1508
Unit Cost
with
Delivery
Delivery
DARO
QNE-C9013RL
20
70
52
52
17
43
63
52
1
59
70
62
55
51
12
48
53
82
31
43
66
64
8
46
1
3
39
54
45
57
79
43
0
1441
HANWHA REPLACEMENTS
QND-C8023R XNP-C9310R
0
1
0
0
0
0
0
4
21
0
0
0
0
2
0
0
0
0
0
0
0
0
0
4
0
2
0
0
0
1
0
0
0
0
0
0
0
0
0
0
2
0
1
0
1
2
0
2
0
0
0
2
1
0
0
1
1
6
0
0
10
0
0
2
0
0
37
29
XNF-9013RV
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
Mounts for Cameras
SBP-156WMW SBP-140WMW
1
10
0
15
0
10
4
10
0
5
0
10
2
12
0
10
0
0
0
14
0
15
4
12
2
11
0
10
1
3
0
9
0
10
0
15
0
5
0
8
0
14
0
14
2
0
2
5
0
0
2
0
0
8
1
12
6
10
0
12
0
0
2
10
0
0
29
279
Business References Form
Company Name: _________________________________________________________________
Authorized Signature: _____________________________________________________________
Title: _________________________________ Date: ____________________________________
Number of years Company has operated under present name:
References For Similar Goods and/or Services And Approximate Size:
Company or Business Name
Address
Email address/Contact/Telephone Number
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_____________________________________________________________________________________
Bid responses that are incomplete or contain less than three (3) business references may not be considered for
award.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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