Request for Proposals - Duke Park Redesign

City of Troy, Ohio
Request for Proposals
Duke Park Redesign
Deadline of Submissions: May 15, 2026

2

The City of Troy, Ohio (the "City") is seeking a Request for Proposal (RFP) from multi-
disciplined, professional planning/engineering/architectural design firms to submit a RFP for
Phase One of a redesign of Paul G. Duke Park (Duke Park) located at 1670 Troy-Sidney Road
(Miami County Parcel ID's: D45-250037, R50-005520, & R50-005510). The chosen
consultant will move into Phase Two of this project pending the recommendations of Phase
One. Scope and fee for Phase Two will be finalized at the conclusion of Phase One. Phase One
redesign addresses current and long-term capacity needs that improve vehicular and
pedestrian circulation and amenities. The goal is to establish Duke Park as a single,
centralized home for sports programming. The goals and objectives as directed by City Council
are to examine the redevelopment and/or the potential expansion of Duke Park as discussed
in the 2026 Parks and Recreation Master Plan (PRMP). See page 144 of the PRMP for the
estimated budget range (see reference link on page four (4) of this document).
The City owns and operates Duke Park, a major municipal park located along Troy-Sidney
Road in the northern portion of the city. Serving as the City's primary athletic complex, it is
one of the most heavily used recreation facilities within the park system. The park
encompasses approximately 210 acres, including Robinson Reserve to the north, and offers
a mix of active recreational facilities and natural open space.
Named in honor of Paul G. Duke, a local entrepreneur and philanthropist, the park reflects his
contributions to the community, particularly in supporting the development of parks and
natural areas in Troy. Over time, Duke Park has expanded to include both athletic facilities
and natural resource areas. Adjacent spaces, such as Robinson Reserve, provide
opportunities for passive recreation while also connecting visitors to nearby river corridors and
conservation lands. Duke Park has evolved into a regional destination for sports leagues,
tournaments, and community events. The park currently includes multiple soccer fields,
baseball diamonds, pickleball courts, playgrounds, shelter houses, walking paths, and other
recreational amenities that support both organized and informal recreation activities. The
Park Department Operations are in Duke Park at a new facility. Park amenities include:
Amenities Amount
Baseball Diamonds 5
Basketball Courts 1
Football Fields 1
Pickleball Courts 12
Soccer Fields 7-91
Bike Trails 1
Walking Paths 3 Linear Miles
Scan or click the QR CODE
Playgrounds 1
for an interactive dashboard
Concession Stands 1
that shows all the features
Picnic Shelters 92 that Duke Park offers.
Dog Park 1.75 Acres
1 Range is dependent on size of the fields.
2 Nine reservable shelters plus a gazebo.
3

COMMUNITY DESCRIPTION
The City of Troy is located just 9 miles from the interchange of I-75 and I-70, the "Crossroads
of America". With approximately 27,000 residents, Troy is the largest city in Miami County.
With convenient access to the region's highway transportation network and a labor pool of
over 700,000 workers in the Miami Valley Region, Troy is home to many global headquarters
and regional operations including 11 international manufacturers. Troy's thoughtfully
designed neighborhoods are surrounded and connected by a wealth of greenspace and
community open spaces, including 25 parks, 30+ miles of bike paths, totaling 365 acres of
land for public use and recreation. A vibrant downtown and urban core with a mix of dining
and shopping, further outlines the City's commitment to a high quality of life.
For more information and to learn more about our community, please visit the City's website
at www.troyohio.gov.
Existing Plans and Studies
Parks and Recreation Master Plan (2026). The PRMP was adopted on March 3, 2026 and is
the City's main guidance document for our Parks system. Comprehensive Parks and
Recreation Master Plan | Troy, OH - Official Website
Comprehensive Plan (2024). The Comprehensive Plan for the City of Troy serves as the long-
range policy framework guiding land use, economic development, infrastructure investment,
housing, transportation, and community development decisions. The plan establishes a vision
for Troy's future growth while preserving the community's historic character, strong
neighborhoods, and high quality of life.
https://troyohio.gov/DocumentCenter/View/8113/TroyCompPlan_FINAL_digital
Assessment of Progress and Conditions of Troy Parks from 1990 to Present and Analysis of
2018 Parks Master Plan Public Involvement Survey (2018). The document was created with
the purpose to facilitate the future development process of a new master plan for the City of
Troy parks system. It presents information about national and state trends, outdoor
participation patterns, a progress report on the Troy parks system from 1990 to present, an
assessment of the conditions of the parks, and an analysis of the City of Troy Parks Master
Plan Public Involvement Survey (2018 Survey). Assessment of Progress and Conditions of Troy
Parks from 1990 to Present and Analysis of 2018 Parks Master Plan Public Involvement
Survey (troyohio.gov).
SCOPE OF WORK:
Phase One Schematic / Preliminary Design and Cost Estimation - Prepare schematic and
preliminary design documents. This includes the evaluation of alternatives necessary to meet
budget, site constraints, and potential grant requirements. Prepare preliminary opinions of
probable construction cost. All proposed improvements shall comply with applicable ADA
accessibility requirements.
1) Conduct monthly check-in/progress meetings with the Project Team
(combination of virtual and in-person). Additional meetings may be needed
at strategic stages during the project.
2) The improvement shall primarily evaluate the use of the existing Duke Park
and adjacent properties owned by the City of Troy. Consideration shall be
4

given to the adjacent sixty-seven (67) acre parcel ID: K30-040000 (owned
by Miami County) if needed for any proposed park improvements. The City
of Troy does not own the sixty-seven (67) acre parcel.
3) The Preliminary Design and Cost Estimation shall include the following:
a) Conduct a conditions assessment of existing baseball/softball
fields and accessory equipment/structures and make
recommendations on suggested improvements. Additionally, add
five to seven new baseball/softball diamonds and accessory
support structures (concessions, restrooms, scorekeepers, etc.) A
potential "miracle field" that is ADA compliant may be included or
in addition to this.
b) Conduct a conditions assessment of existing rectangular fields and
accessory equipment/structures and make recommendations on
suggested improvements. Additionally, add four (4) to six (6) new
full-sized rectangular fields for soccer and football.
c) Conduct a comprehensive traffic impact study and integrated
parking and pedestrian circulation analysis in accordance with
applicable industry standards (e.g., ITE methodologies and local
jurisdictional requirements). The parking analysis shall quantify
projected parking demand by sporting season, accounting for peak
event conditions, temporal variations, and multimodal access
patterns.
d) Based on the findings of the traffic and circulation analyses,
develop and implement optimized site access and circulation
improvements, including reconfiguration and/or expansion of
roadway access points, internal vehicular circulation, pedestrian
pathways, and parking facilities. This scope shall also include
identification and design of necessary off-site improvements to
Riverside Drive, including but not limited to ingress and egress
modifications serving Duke Park, to ensure safe, efficient, and
code-compliant operations.
e) Conduct a conditions assessment of the current restroom facilities
and provide recommendations for the location of new restrooms,
concessions, and storage facilities. These recommendations shall
include at a minimum:
1. One restroom facility near the rectangular fields to the south.
2. One restroom facility near the rectangular fields to the north.
5

f) Lighting improvements. Conduct a photometric evaluation of
existing and proposed facilities and provide recommendations.
The photometric evaluation should include sports fields, parking
lots, and other amenities.
g) Additional playground shall be considered near the new amenities.
h) All recommendations need to be ADA compliant and retrofit
existing amenities to meet current ADA standards. Any additional
cost implications shall be noted in an estimate during this phase.
i) An evaluation of existing amenities that include dog park, outdoor
fitness equipment, gazebos, basketball court, pickleball courts,
playgrounds, shelters, mountain bike trails, walking paths,
operations area, etc. The existing pickle balls courts and
playgrounds have recently been upgraded. The evaluation may
lead to the relocation of these amenities and will need to be
incorporated into the Final Design and Construction Documents.
j) The Consultant shall evaluate all existing utility infrastructure
within the park, including water, irrigation, sanitary sewer,
stormwater, electric, fiber optics, and other relevant systems, to
determine current condition, capacity, and performance. This
effort shall include identification of deficiencies, and limitations
related to existing or future park uses. Based on this assessment,
the Consultant shall develop recommendations for necessary
repairs, replacements, or upgrades to support both current
operations and anticipated improvements.
k) The Consultant shall prepare planning-level opinions of probable
construction costs for each recommended improvement to assist
the City in budgeting, prioritization, and long-term capital planning.
Steering Committee- The Steering Committee will serve as the primary advisory body,
providing input, direction, and feedback. The Consultant shall facilitate Steering Committee
meetings at strategic stages to review progress, evaluate alternatives, and refine
recommendations. The Consultant shall provide a framework for productive meetings,
including agendas, high-quality graphics and presentation materials, and facilitate
discussions designed to support informed decision-making.
Phase Two - Final Design and Construction Documents - Prepare complete plans, technical
specification, and bid-ready construction documents stamped by a licensed design
professional that incorporates the Project Teams recommendations from Phase One. This
includes the coordination of cost efficiencies and constructability considerations as
appropriate. The construction drawings shall be designed in conformance with the City of Troy
Construction Standards and other applicable Troy Codified Ordinances and subject to review
and approval by the Project Team.
6

A. The chosen consultant shall provide all field topography and establish existing
right-of-way within project area necessary to prepare comprehensive plans and
specifications to comply with all federal, state and local standards and regulations.
All utilities and pertinent field information are to be obtained.
B. Provide an if-authorized estimated number of soil borings within the project area
and the subcontractor who would perform. Geotechnical deliverables should
include a report summarizing subgrade stabilization recommendations, providing
recommended CBR values for pavement design, and boring logs. If determined
necessary, the cost of the soil borings would be a pass-through cost of the
consultant.
C. Construction drawings shall contain plan & profile sheets along with sufficient
details, plan notes and specifications to communicate to the contractor. These
plans shall be sufficient for bidding purposes.
D. The plans must be acceptable to the City and shall include all existing and proposed
rights-of-way and the location of all items (trees, poles, utilities, structures, etc.).
E. Provide cost estimates of construction costs for authorization and bidding
purposes.
F. Permits - Assist the City in applying for permits and approvals required by law for
this project. This assistance shall consist of completing and submitting forms to
the appropriate regulatory agencies having jurisdiction over the construction
documents and other services normally provided by the Consultant. City will pay for
necessary OEPA PTI's.
G. Bidding Assistance - Assist the City of Troy with the preparation of bid documents
and procurement materials. This includes but not limited to participation in pre-bid
meetings and site visits, addendums and RFIs.
H. Construction admin - Provide an if-authorized estimated number of hours of
construction administration services by the consultant. Daily inspection will be
provided by the City of Troy staff.
Phase Three - Staffing Needs - Upon completion of Phase Two, provide analysis framework
and/or recommendations on operational efficiency and staff support level needs.
7

ANTICIPATED SELECTION SCHEDULE
Stage of Project Date
RFP Advertise Date 4/6/2026
Pre-Proposal Meeting/Site Tour 4/14/2026 at 10:00
AM at 1670 Troy-
Sidney Rd (Park
Barn) See below
location map:
Proposals Received from Consultant 5/15/2026 by 4:00
PM
Anticipated Short-listed Interviews Week of 6/15/2026
City Review/Recommendation 7/13/2026
City Council Award of Contract 7/20/2026
Design Kick-Off 9/1/2026
Design Completion 9/1/2027
Construction Award Fall 2027
4/14/26 Pre-Proposal Meeting Location Map:
8

PROPOSAL REQUIREMENTS
Responding firms shall include in their proposals all content following the formatting and
submittal instructions as requested below. Firms are encouraged to provide any additional
information that will further demonstrate the firm's qualifications and abilities to acceptably
complete this project but are hereby instructed to limit such additional information which is
directly relevant to the services being requested.
Format - Each consultant shall submit a formal proposal to include six (6) bound copies. The
proposal shall also be submitted electronically, via email or USB flash drive. The submission
must be compatible with Adobe Acrobat, in a single file, and be formatted to print on standard
office paper sizes. The submittal shall be no more than fifteen (15) pages. The text shall be in
Franklin Gothic Book size 12 font.
Content - The proposal must address the following items in the following order. Failure of the
proposal to respond to a specific requirement may be a basis for elimination from
consideration during the comparative evaluation.
A. Cover Letter - Cover letter indicating interest in the project, an understanding of the
Scope of Work, and familiarity with the planning area. The letter shall be signed by a
representative authorized to legally bind the firm, and include: name, telephone
number, and e-mail address of a contact person with authority to answer questions
regarding the proposal (ideally the day-to-day project manager for this work).
B. Consultant Team and Qualifications - A description and identification of the
companies (or subconsultants) and individuals involved, their office/work locations,
along with the background and experience of these companies and individuals shall
be provided. Each key personnel identified in the proposal should provide a resume
outlining their experience. The description should include the project team's
availability and capacity to perform the work, and an organization chart showing key
personnel and their affiliations should be included.
C. Project Examples and References - The lead consultant should provide a minimum of
three (3) projects for which similar services have been provided, summarize work
provided, list key personnel and include the cost of each project. The examples should
include contact information for each project including, name of primary client contact,
organization, email, and phone number. For each, if any sub-consultant(s) were used,
please provide two (2) example projects and references.
D. Public Outreach and Communication - Provide a description of the proposed public
input process that identifies the number of meetings and target audience. There shall
be no less than two (2) public meetings.
E. Project Approach and Work Plan - Describe the project approach by phase, task, and
subtasks, including milestone deliverables, meetings, and how the project approach
will fulfill the needs of the Scope of Work included in the RFP. Please indicate your
approach to integrate the City and stakeholders into the project.
9

F. Schedule - Identify a schedule that summarizes all phase, tasks, sub-tasks,
deliverables, and milestone meetings described in the proposed work plan. The project
is expected to be completed within twelve(12) months from the award of the bid. If an
alternative timeline is proposed, the consultant should explain.
G. The City is open to suggestions other than those items listed above which the
consultant believes will be of value in producing a viable project.
H. Provide estimated hours for each work item listed above. The project analysis and
design will be awarded by Council in a two -stage process. Phase One and Phase Three
is anticipated to only be awarded at this time. The Consultant is requested to provide
an estimate of hours for each phase for budgeting purposes. Scope and fee for Phase
Two will be finalized at the conclusion of Phase One.
Please note: All material submitted is public property and is subject to Ohio Public Record
laws. All proposals submitted will become the Property of the City of Troy.
DEADLINE AND SUBMITTAL
Proposals should be submitted to the following address no later than 4:00 PM Eastern Time
Zone on May 15, 2026. All material submitted in accordance with this RFP becomes property
of the City and will not be returned.
Proposal copies should be submitted to:
City of Troy Development Department
Attention: Austin Eidemiller
austin.eidemiller@troyohio.gov
100 S. Market Street
Troy, Ohio 45373
EVALUATION AND CRITERIA
Proposals will be evaluated using a best-value approach based on technical qualifications and
cost. Additional review criteria as follows:
Example of Proposal Evaluation Criteria Points
Project team qualifications, relevant experience with comparable park and recreation
40
projects.
Steering committee and stakeholder facilitation and engagement strategy, including
25
quality of engagement methods, communication tools, and stakeholder coordination.
Technical approach to schematic design and site planning, including athletic field
20
layout, circulation, parking, ADA compliance, and integration of amenities.
Utility evaluation and infrastructure planning, including assessment of existing
15
systems and development of improvement recommendations.
100 Points Total 100
10