RFQ-No-26-1011_Civil_Engineering_Services

REQUEST FOR QUALIFICATIONS NO. 26-1011
FOR
CIVIL ENGINEERING SERVICES
CITY OF LAKEWAY, TX
City of Lakeway
1102 Lohmans Crossing Road
Lakeway, TX 78734

REQUEST FOR QUALIFICATIONS NO. 26-1011
CITY OF LAKEWAY
CIVIL ENGINEERING SERVICES
The City of Lakeway is soliciting a Statement of Qualifications for selecting a pool of qualified and
experienced firms to provide civil engineering services to the City of Lakeway, Texas on an as-
needed basis. The Request for Qualifications (RFQ) intends to create a list of qualified firms and
award for an as-needed services in a timely and efficient manner.
A virtual non-mandatory pre-proposal meeting is scheduled for 2:30 p.m. CDT July 28, 2026.
Submissions of statements will be received at City of Lakeway, City Hall, 1102 Lohmans Crossing
Road, Lakeway, TX 78734 until 2:00 p.m. CDT on August 6, 2026. Any Proposals received after
the closing time will not be accepted for consideration and will be returned unopened.
All submissions must be clearly marked on the outside with the following: "RFQ No. 26-1011 -
City of Lakeway Civil Engineering Services".
Proposal documents may be obtained free of charge at the City of Lakeway, 1102 Lohmans
Crossing Road, Lakeway, TX 78734, Jill Ackerman jillackerman@lakeway-tx.gov , or the City's
website www.lakeway-tx.gov/bids.
Questions regarding this solicitation must not be directed to other City of Lakeway City Council,
commission, committee, or staff members. Clarification requests will not be accepted by telephone.
All responses to clarification requests will be provided to all proponents in writing by email and
publication on the City's website. Questions pertaining to this Proposal must be received no later than
seven (7) calendar days prior to the closing date.
RFQ No. 26-1011 - City of Lakeway Civil Engineering Services Page 3

REQUEST FOR QUALIFICATIONS NO. 26-1011
CITY OF LAKEWAY
CIVIL ENGINEERING SERVICES
PART 1 - GENERAL REQUIREMENTS
1.0 PURPOSE:
The City of Lakeway ("City") is soliciting Statement of Qualifications (RFQ) for selecting a pool of
qualified Civil Engineering Consultant Firms (Consultant) to provide a full variety of civil engineering
services on an as-needed basis. The RFQ intends to create a list of qualified firms and award for as-
needed services in a timely and efficient manner.
2.0 SUBMISSION OF QUALIFICATIONS:
2.1 The qualifications must be received at the address specified below prior to the deadline. The
City will not consider any response to this solicitation that is not received at the address
specified by the deadline, regardless of whether it has been received at a different department
of the City.
The City will receive qualifications at the time and location described below.
August 6, 2026 - 2:00 p.m. (CDT)
RFQ No. 26-1011
City of Lakeway
1102 Lohmans Crossing
Lakeway, TX 78734
2.2 Submit one (1) electronic version of the statement of qualifications on a flash drive.
2.3 Submit one (1) original copy of the statement of qualifications with a signature and four (4)
statement of qualifications marked as "copy".
2.4 Qualifications received via mail after the deadline will be returned to the respondent
unopened. Hand-delivered qualifications will not be accepted after the deadline.
2.5 The City will not acknowledge or consider qualifications that are delivered by telephone,
facsimile (fax), or electronic mail (email).
2.6 Properly submitted qualifications will not be returned to respondents.
2.7 Qualifications must be enclosed in a sealed envelope, box, or container addressed to the point-
of-contact person; the package must clearly identify the submittal deadline, the solicitation
number, solicitation title, Consultant's name, and return address.
RFQ No. 26-1011 - City of Lakeway Civil Engineering Services Page 4

3.0 POINT-OF-CONTACT:
The City designates the following person as its representative and point-of-contact for this
RFQ. Respondents shall restrict all contact with the City and direct all questions regarding this
RFQ, including questions regarding terms and conditions and technical specifications, to the
point-of-contact person.
Jill Ackerman
Department of Finance
City of Lakeway, City Hall
1102 Lohmans Crossing
Lakeway, TX 78734
Phone: 512-314-7522
Email: jillackerman@lakeway-tx.gov
4.0 PRE-PROPOSAL MEETING:
4.1 A virtual non-mandatory pre-proposal meeting is scheduled for all prospective Respondents
as follows:
DATE: July 28, 2026
TIME: 2:30 p.m. CDT
PLACE: Virtual Meeting
Microsoft Teams meeting:
https://teams.microsoft.com/meet/285445302396793?p=WWhLbM3s8CHuMNhuV6
Meeting ID: 285 445 302 396 793
Passcode: YM7ki2Lm
4.2 Any changes resulting from the pre-proposal meeting that affect specifications, the scope of
work, or that may require an extension to the Proposal opening date will be an amendment to
the RFQ. Such amendment will be emailed directly to all attendees of the pre-proposal meeting
and will be made available through the City's website at www.lakeway-tx.gov/bids.
4.3 It is the responsibility of the Respondents to check the City's website for any
addendums posted prior to submitting a proposal.
5.0 TERM OF CONTRACT:
This contract shall be for two (2) years commencing on the date of the official notice to
proceed. The contract may be mutually extended after the initial term, on a year-by-year
basis, not to exceed two (2) additional one (1) year terms. Extension to the contract is subject
to the availability and appropriation of funds and will be under the same terms and conditions
as specified herein.
RFQ No. 26-1011 - City of Lakeway Civil Engineering Services Page 5

PART II - SCOPE OF WORK
1.0 City of Lakeway is seeking the services of qualified civil engineering firms to provide a full
variety of engineering and consulting services on an as-needed basis. Proposals from firms
offering specific disciplines based on the possible projects listed below will be accepted
including mechanical engineering, structural engineering, traffic engineering, and landscape
engineering. Due to the nature of as-needed services, it is not feasible to define the exact
scope of work in advance. Once the qualified pool of consultants is established, the City will
assign projects based on the consultant's specialized expertise, experience, and availability to
perform and complete the services in a timely manner at a fair and reasonable price.
2.0 Engineering services to be provided may include:
2.1 Preparation of plans and specifications for construction projects varying in
complexity. Services may include preliminary plans and cost estimates, necessary
fieldwork, drafting, design, surveying, bid assistance, construction inspection, project
management, preliminary reports, and identification of alternatives; the Engineer
will also secure all necessary permits for the project.
2.2 Preparation of specialized engineering studies on a variety of subjects including, but
not limited to, structural design and structural analysis of buildings, bridges, drainage
studies, and construction feasibility studies.
2.3 Construction administration and engineering including, but not limited to, review and
approval of material submittals, daily construction observation as-needed,
documentation, and coordinating contractor's work.
2.4 Surveying activities including, but are not limited to, topographic survey, title search,
easement legal description preparation, construction staking, and cut-sheet
preparation.
2.5 Engineering or project management services may include, but not be limited to,
sanitary sewer, storm sewer, water mains, street paving, sidewalks, bridges,
drainage projects, building repairs, stormwater detention pond design, lift station
design, and road design drainage studies, in accordance with city standards and
procedures.
Possible projects could include:
a. Site and utility plans for prefabricated restrooms at City parks;
b. Detention ponds;
c. Structural engineering for trail bridges;
d. Road engineering projects;
RFQ No. 26-1011 - City of Lakeway Civil Engineering Services Page 6

e. Facility remodels;
f. Projects identified in the city's master plans (Parks Master Plan,
Comprehensive Plan);
g. Park Design and Improvements;
h. Aquatic and Recreation Facilities; and
i. Thoroughfare projects.
2.6 Consultants may perform various topographical surveying tasks as requested for the
preparation of civil engineering construction plans. Services may include, but not be
limited to, the gathering of topographical survey data, and providing digital
submissions. It is understood that the final work product will be a complete survey
that will contain all known site features and will be ready for use as a base drawing
for final engineering plans.
2.7 Services may include construction supervision and full-time inspection services on all
construction work on which this task is assigned to the consulting engineer.
Sufficient personnel as agreed upon by the City shall be assigned to the construction
project to assure that each element of the project is constructed in keeping with
the plans and specifications approved by the City. The activities task will be dedicated
to verifying that all materials provided, and work performed is in conformance with
the project plans and specifications.
2.8 The engineering firm shall furnish its inspectors with equipment and materials and
any incidentals necessary to properly perform their work.
2.9 The engineering firm, at its own expense, may enter contracts with joint contractors,
sub-consultants, or employ additional personnel to the extent deemed necessary for the
required work. The firm acknowledges that such contracts made with these sub-
contractors are not contracted by the City.
2.10 The City does not guarantee that any or all of the possible projects listed hereinabove
will be completed. Each project is subject to the availability of funds.
RFQ No. 26-1011 - City of Lakeway Civil Engineering Services Page 7

PART III - EVALUATION FACTORS AND AWARD
1.0 Collecting a statement of qualifications in response to this RFQ is the first step in selecting a
pool of Firms. This RFQ provides the information necessary for respondents to prepare and
submit statement of qualifications for consideration and initial ranking by the City. If the initial
ranking of the respondents is reasonably conclusive, the City may make a "most qualified"
selection based on written qualifications received.
2.0 The Statement of Qualifications shall be a maximum of 40 printed pages and could be entirely
adequate with considerably fewer pages. The cover, table of contents, and divider sheets does
not count as printed pages.
3.0 Statement of Qualifications shall be prepared simply, economically, and in order of stated
criterion, providing a straightforward, concise description of the respondent's ability to meet
the requirements of this RFQ. Emphasis shall be on the quality, completeness, clarity of
content, responsiveness to the requirements, and an understanding of the City's needs.
4.0 The City will not compensate respondents for any expenses incurred in qualifications
preparation or for any presentations that may be made, unless agreed to in writing in advance
or required by law. Respondents submit qualifications at their own risk and expense.
5.0 Qualifications that are qualified with conditional clauses, alterations, items not called for in
the RFQ documents, or irregularities of any kind may be subject to rejection by the City.
Failure to comply with all requirements contained in this RFQ may result in the rejection of
the qualifications.
6.0 The City will select the most highly qualified statements of the requested services based on the
criteria below. Award of a contract will be based on the best value for the City. The proposals
will be evaluated using the following criteria and scoring with the maximum points for each
criteria. Evaluation factors and associated point values are listed below:
Tab Evaluation Factor Points
3 Firm's Statement of Experience and Professional Qualifications 30
Relevant to the RFQ
4 Firm's Performance on Past Projects Relevant to the RFQ 25
5 Team's Capacity to Undertake the Project and Accomplish in the 25
Required Time
6 Project Approach 20
Total Points 100
RFQ No. 26-1011 - City of Lakeway Civil Engineering Services Page 8

7.0 The City makes no representations of any kind that an award will be made as a result of this
RFQ. The City reserves the right to accept or reject any or all qualifications, waive any
formalities or minor technical inconsistencies, or delete any item/requirements from this RFQ
when deemed to be in the City's best interest.
8.0 The City of Lakeway, at its sole discretion, expressly reserves the right to request any additional
information from a Respondent that is deemed relevant to this RFQ. All responses in the
qualifications will be reviewed for accuracy, and Respondent(s) may be required to provide
additional information in support of those qualifications. Respondents should focus on their
areas of strength and areas of expertise.
9.0 An evaluation committee will review each response for solicitation compliance and technical
scoring in each category using the following point system. The highest scored qualifications
may be requested for an oral presentation. This is a fact finding and interview session and
does not include negotiation for a contract. In addition to the evaluation process above, the
City may contact the firm's references at any time during evaluation.
10.0 Recommendation for the award is contingent upon the successful negotiation of final contract
terms. If contract negotiations cannot be concluded successfully within a time period, the City
may terminate negotiations and commence with the next highest scored qualification or
withdraw the RFQ.
11.0 The City reserves the right to evaluate all proposals, to reject any or all statement of
qualifications, and solicit again at a later date. The City may waive any irregularities in the
proposal or negotiate variances from specifications, and make awards that are in the best
interests of the City.
12.0 Potential respondents should be aware that, except in unusual cases, the City does not consider
billable time incurred while traveling to and from the project site, City's offices, City Council,
or committee meetings as necessary for the completion of the project. Potential respondents
whose offices are located such that such time-consuming travel will be regularly required in
the performance of services for the project should consider this policy when deciding whether
or not to submit their qualifications.
13.0 The contract award, if issued, shall be made to the firm(s) whose proposal, in the City's
sole discretion, furthers the City's best interests. The contract may be awarded to one provider
for all work, or to several providers for separately identifiable parts, based upon the Proposals
received. No award shall be made until all necessary investigations have been made to
determine the eligibility and responsibility of the Consultant under consideration and the
proposal's validity. The contract award shall be made by the City Council.
14.0 Bidders wishing to be present at the City Council meeting at which a contract will be
awarded are responsible for knowing the date and time of such meeting. Such
information may be obtained by reviewing upcoming council agendas or by contacting
the city's purchasing coordinator.
RFQ No. 26-1011 - City of Lakeway Civil Engineering Services Page 9

15.0 After the City's contract award, the City will provide the firm(s) with contract documents.
After proper contract execution, the firm(s) shall return all required documents to the City
within fourteen (14) calendar days. If the firm(s) fails to return an executed contract to
the City within the required time, the City has the right to cancel the award and contract.
16.0 Awarded Consultants will be provided a Work Order Form and the City will request a fee
proposal from the most qualified consultant(s), then negotiate and establish the agreed scope
of services, personnel resources, project schedule, conditions, restrictions, and compensation
to meet the goals of the project. If there is no agreement with a selected consultant, the City
reserves the right to request and require additional detailed proposals from the pool of
consultants to assist in the selection of a consultant for any particular project with the detailed
professional services to be provided by the firm with supporting information demonstrating
that the requested fee is justified by the level of effort (and related personnel costs) required
to provide the services necessary for the project.
16.0 The Master Professional Service Agreement is attached for review and is not subject to
negotiation, modification, or changes unless the City, in its sole discretion, agrees to do so.
RFQ No. 26-1011 - City of Lakeway Civil Engineering Services Page 10