JADDE Exhibition Management Services

SYNOPSIS: This Sources Sought Announcement is to assist the U.S. Army Combat Capabilities Development Command - Soldier Center (DEVCOM-SC) to identify potential sources to manage the Joint Aerial Delivery Demonstration & Exhibition (JADDE) to be conducted in November 4-6, 2025 in Yuma, AZ.

The U.S. government requests that responses be submitted electronically to Allison Griffin (allison.k.griffin4.civ@army.mil) and Brian Bagdonovich (brian.p.bagdonovich.civ@army.mil) no later than 21 January 2025, 5 PM.EST.

Description: DEVCOM-SC is conducting an International Aerial Delivery Demonstration & Exhibition in Yuma, AZ November 2025. Approximately 300 US and International participants are anticipated.

The Government desires a contractor to manage registration and collect fees. This will require the establishment of a secure website to advertise the event, collect registration information, and potentially fees as well. The contractor may be directed by the government to use those funds to pay for costs related to the event such as:

1. Three days of Coach bus transportation from hotels in Yuma AZ to the drop zone on Yuma Proving Ground and return in the afternoon.

2. Food and water for participants for three days on the dropzone.

3. Large area commercial tents to provide protection from the elements.

4. Tables and chairs for under the tent.

5. Bleachers for participants to sit on outside.

6. Toilets facilities.

7. Other expenses not yet defined as it pertains to the administration of the event

Deliverables:

All documentation submitted shall be submitted as MS Word, Adobe PDF, MS PowerPoint, Visio, or MS Excel files.

1. Respondents: The White Paper should be written in respondent format, double spaced, and minimum font size of 10 pt. Paper should not exceed 12 pages, including cover.

a. This paper should cover company information (company name, CAGE code, mailing address, and primary point of contact information (to include telephone number and email address).

b. The paper should cover the 5 Ws, as applicable. (e.g., What, Where, When, Why and Who. Example focus areas:

i. Please discuss any/all relevant current products and services that currently meet or will be able to meet the enclosed requirements.

ii. Vendors are encouraged to propose alternative products that may be able to meet or exceed the requirements.

iii. As applicable, please discuss how your product(s) was implemented within industry/Government.

c. Please discuss, as applicable, proposed hardware used as part of the solution.

d. For Foreign companies: Discuss how the proposer will be able to work with the US government in the future (i.e., US subsidiary or partner) if required.

e. Additional documentation accepted (and not included in the page count for the White Paper) includes, but is not limited to, the following: PowerPoint presentations, Training documentation, product specification sheets, user handbook/guides, pictures, link to demonstrations, test data, etc.

2. Test, Certification and Accreditation (C&A) Documentation:

Vendors are requested to provide any supporting documentation illustrating safety certification, government approval, test data, etc.

3. Cost.

Interested parties are invited to submit a response to this Sources Sought Announcement. THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY

This Sources Sought Announcement is issued solely for information and planning purposes and to identify interested sources. THIS IS NOT A SOLICITATION. No contract will be awarded from this announcement. This Sources Sought does not constitute a Request for Proposal (RFP) or a promise to issue an RFP in the future. It is subject to change and is not binding on the Government. Further, unsolicited proposals will not be accepted. Funding is not available at this time. The United States Army has not made a commitment to procure any of the items/services discussed, and release of this Sources Sought Announcement should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. Response to this Sources Sought Announcement is voluntary and no reimbursement will be made for any costs associated with providing information in response to this and any follow-on information requests. All submissions become Government property and will not be returned.

Not responding to this Sources Sought Announcement does not preclude participation in any future RFP if any is issued. If a solicitation is released, it will be synopsized on the SAM.gov website. It is the responsibility of the potential responders to monitor this site for additional information pertaining to this subject.

RESPONSES:

Interested parties may identify their interest and capability by sending responses regarding this requirement to DEVCOM-SC via e-mail only to allison.k.griffin4.civ@army.mil and to brian.p.bagdonovich.civ@army.mil no later than 21 January 2025, 5:00 PM. The U.S. Government will not pay for any information or administrative cost incurred in response to this Notice. All costs associated with responding to this Notice will be solely at the expense of the interested party.

Please provide business size (indicate your socioeconomic status), applicable NAICS code, and CAGE code. If you hold a GSA Federal Supply Schedule contract, please identify your contract number.

QUESTIONS:

Any questions for clarification may be emailed to Allison.k.griffin4.civ@army.mil and brian.p.bagdonovich.civ@army.mil no later than 14 January 2025, 5:00 PM EST. Verbal questions will NOT be accepted. Questions shall NOT contain proprietary or classified information. An unattributed list of questions and answers will be published at the same web location of this Sources Sought Announcement.