Direct Management Systems Building Automation Preventative Maintenance/Repair

Active

Contract Opportunity

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6 and is being conducted in conjunction according to FAR Part 13, Simplified Acquisition Procedures as supplemented with additional information in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation will not be issued.

The solicitation number is 12305B25Q0050 and solicitation is issued as a Request for Quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-03.

This RFQ is issued as a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) Code is 238210 – Electrical Contractors and Other Wiring Installation Contractors. The Small Business Size Standards is $19.0 Mil.

The USDA, ARS, NEA, Appalachian Fruit Research Station (AFRS), Kearneysville, West Virginia location has a requirement for Direct Management Systems Building Automation Systems Preventative/Emergency and Nonemergency Repair service. This plan to cover initial base year period plus 4 option years.

• Base Year Period of Performance: 08/01/2025 to 07/31/2026


• Option Year 1 Period of Performance: 08/01/2026 to 07/31/2027


• Option Year 2 Period of Performance: 08/01/2027 to 07/31/2028


• Option Year 3 Period of Performance: 08/01/2028 to 07/31/2029


• Option Year 4 Period of Performance: 08/01/2029 to 07/31/2030

The contractor must provide all services including labor, materials, supplies, supervision, tools, equipment, transportation, and insurance necessary to provide preventative and remedial maintenance, technical support, data programming, software upgrades, equipment upgrades, two-hour mandatory emergency response and non-emergency response for repair, service, and manufacturer parts for the Appalachian Fruit Research Station Building Automation System located at the USDA, ARS, NEA, AFRS in Kearneysville, WV.

The contractor must be an authorized representative of Schneider Electric that is able to service, test, repair, calibrate and provide the necessary manufacture parts and vital components for the following equipment and software programs:

• EcoStruxure BMS by Schneider Electric that includes an Enterprise Service and


• SpaceLogic AS-P network controllers and the associated I/A series field controllers.

Work must be performed in strict accordance as detailed in the attached Statement of Work (SOW).

Contractor must be registered in System for Award Management, (SAM), prior to submitting a quotation. Registration is free and registration can be completed online at www.sam.gov/portal/public/SAM.

Questions. All questions pertaining to this solicitation must be in writing. All questions will be addressed by email only. Submit questions referencing solicitation number 12305B25Q0050 electronically via email to monte.jordan@usda.gov. Questions are due on or before April 30, 2025, not later than 12:00 p.m. Central Time (CT). Telephone inquiries will not be accepted.

Quotation Submission. Quotation referencing solicitation number 12305B25Q0050 must be submitted electronically via email to monte.jordan@usda.gov by Wednesday, May 7, 2025, not later than 3:00 p.m. Central Time (CT). No late quotations will be accepted.

Any quotations not meeting the minimum specifications and requirements outlined in the Statement of Work (SOW) will not be considered.

To be considered for award, Offerors shall respond by submitting One (1) electronic copy as follows:

1. Fully completed and signed SF-1449 Offer page original signature and date referencing solicitation number; Pricing shall be submitted using the Schedule of Supplies/Services within the Offer Form (SF 1449); Acknowledgement and completion of blocks 15A, 15B, and 15C of Solicitation Amendments (if applicable); Provide SAM UEI Number.


2. Technical Proposal.

Items delivered FOB Destination inclusive of all costs.

The quotation must be valid for at least 60 days after receipt of quotation.

Rejection of Quotation. Failure to demonstrate compliance will be cause to reject the quotation without further discussion. All responsible sources may submit an offer and will be considered.

Prospective contractors who have not completed electronic annual representations and certifications at http://www.sam.gov/ in conjunction with required registration in the System for Award Management (SAM) database, shall complete and submit FAR 52.212-3 Alternative 1 Offeror Representations and Certifications - Commercial Items and DFARS Representations and Certifications in SAM to be eligible to receive an award for this solicitation.

It is the offeror's responsibility to monitor the Government Point of Entry (GPE) (sam.gov) for information relevant to this solicitation, e.g., questions and answers, amendments, etc. Any amendments and documents related to this procurement will be available electronically at the Governmentwide Point of Entry (GPE) SAM.

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