Request for Proposal - UPS Modernization, Consolidation, and Replacement Project...

Location:	Utah
Posted:	Dec 12, 2025
Due:	Jan 6, 2026
Agency:	Ogden City
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

UPS Modernization, Consolidation, and Replacement Project

Prepared by Crystal Griffin

Information Technology

December 3, 2025

OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

UPS Modernization, Consolidation, and Replacement Project

Ogden City is seeking proposals from qualified, licensed electrical contractors to provide turnkey

replacement, consolidation, installation, and modernization services for the City’s Uninterruptible Power

Supply (UPS) systems across all municipal facilities. The project includes replacing non-compliant UPS

units, installing compatible maintenance-bypass hardware, performing required electrical and conduit

modifications, integrating UPS systems into a unified monitoring platform, and providing diagnostic testing

and commissioning services. This RFP includes all required UPS hardware, bypass equipment, network

integration, monitoring activation, and supporting electrical work.

Proposal packets are available and can be downloaded from the Ogden City website at

http://ogdencity.com/264/Purchasing.

Proposers are responsible for securing any addenda issued.

Sealed responses to this RFP shall be submitted to the Purchasing Office, c/o 2nd Floor Information /

Constable Desk, 2549 Washington Blvd, Ogden, UT, 84401 by January 6, 2026, no later than 11AM

MST. LATE PROPOSALS WILL NOT BE ACCEPTED.

Ogden City reserves the right to accept or reject any proposal as it best serves its convenience and/or is

found to be in the best interest of the City.

Ad Published: December 6, 2025

Ogden City Battery Mainteance and Replacement 2025 | 2

OGDEN CITY CORPORATION

REQUEST FOR PROPOSAL

UPS Modernization, Consolidation, and Replacement Project

I. INTRODUCTION

Ogden City is soliciting proposals from qualified and experienced vendors to support the consolidation,

modernization, and long-term reliability of the City’s distributed Uninterruptible Power Supply (UPS)

infrastructure across all municipal facilities. This includes water treatment and distribution sites, public

safety buildings, fire stations, IT-managed network environments, and general municipal operations.

The purpose of this solicitation is to transition the City’s existing assortment of UPS equipment, ages,

models, and deployment methods into a unified, standardized UPS platform with a single monitoring,

alerting, and data-logging environment. The centralized monitoring solution must fully support real-time

UPS health, battery condition, power-quality metrics, load data, event notifications, historical reporting,

configuration visibility, and trend analysis for every deployed UPS under Ogden City ownership.

Because UPS systems provide direct support to SCADA/PLC control panels, critical water-process control

systems, emergency communications equipment, and life-safety infrastructure, all proposers must

demonstrate verifiable experience in industrial, municipal, or regulated-utility environments. Vendors

must illustrate proven capability integrating UPS hardware with control systems, network environments,

and IT monitoring platforms.

To ensure standardization and full monitoring compliance, any existing UPS system listed in Exhibit A

that does not support network-based data logging, monitoring integration, configuration visibility, or

alerting functions shall be considered non-compliant and must be replaced under this contract. Battery-

only replacement is not an acceptable solution for non-compliant UPS units. All proposed replacements

must meet or exceed the functional, monitoring, communication, and performance requirements defined in

this RFP.

Any work involving UPS replacement, rewiring, circuit consolidation, or installation of bypass/hot-swap

hardware must be performed by a licensed electrical contractor authorized to work in the State of Utah and

meeting all insurance requirements defined in this RFP.

Vendors must also provide qualified on-call electrical support for emergency response, troubleshooting,

and repair services throughout the contract term. This includes the ability to mobilize personnel and

required materials on short notice for emergency corrective actions impacting critical systems. Proposers

must include defined emergency labor rates, after-hours response rates, and material mobilization

procedures in their proposal, consistent with the governing requirements of this RFP.

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All UPS upgrade or replacement work must be completed without service interruption to critical systems.

No individual shutdown or cutover event may exceed 15 minutes under any circumstance. Proposers must

outline their methods for maintaining uninterrupted power during all phases of work, including temporary

power strategies, hot-swap/bypass utilization, staged load transfers, or equivalent continuity measures.

All requirements described in this introduction must be performed in accordance with the full governing

requirements of this RFP, including but not limited to the Scope of Work, Required Specifications,

General Conditions, Insurance Requirements, contractor qualifications, safety standards, and all technical

provisions contained herein. In the event of any ambiguity, the most stringent requirement contained

anywhere in this RFP shall apply. Ogden City will retain ownership of all installed batteries, hardware,

and UPS infrastructure. Preventative maintenance is excluded from this solicitation; however, emergency

repairs and corrective actions requested by Ogden City are included within the scope of this contract.

II. SCOPE OF WORK

2.0 Project Scope

Ogden City is consolidating all UPS systems across municipal facilities into a standardized, remotely

monitored power protection platform. The contractor shall provide a full turnkey solution including UPS

replacement, battery replacement, equipment consolidation, conduit installation, circuit modifications,

bypass installation, monitoring integration, testing, commissioning, and site-specific documentation.

To ensure full standardization and monitoring compliance across all municipal sites, any existing UPS

system listed in Exhibit A that does not natively support remote monitoring, network-based data logging,

alert notifications, or configuration visibility shall be classified as non-compliant with this RFP. Such

units must be replaced and consolidated into the new UPS platform described throughout Section II.

Battery-only replacement does not bring a non-compliant UPS into compliance and shall not be

considered a valid solution for any system being upgraded under this contract.

All materials, equipment, components, accessories, conduit, wiring, Cat6e communication cabling,

breakers, supports, hangers, hardware, fasteners, terminations, and labor required to deliver a fully

functional system shall be supplied by the contractor.

All equipment furnished must meet or exceed the technical, electrical, performance, monitoring, bypass,

and data-logging requirements defined in this RFQ. Any product or system that does not fully comply

shall be rejected. Ogden City will review all product submittals, and any proposal containing

noncompliant material shall be disqualified.

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All work must comply with the NEC, NFPA standards, applicable fire and building codes, Utah

amendments, manufacturer specifications, and all Ogden City requirements.

2.1 Minimum Contractor Qualifications

 The responding contractor and the electrical contractor performing the work must be the same

legal entity. No subcontracting, partnerships, third-party labor providers, or outside electrical firms

may be used for any UPS installation, battery replacement, circuit modification, conduit work,

bypass installation, monitoring integration, emergency response, troubleshooting, or

commissioning activities required under this RFP.

 Contractor must be a licensed electrical contractor in the State of Utah.

 Contractor must directly employ all electricians, technicians, installers, integrators, and

emergency-response personnel required for this project.

 Contractor must demonstrate experience in UPS systems, SCADA/PLC cabinet work,

municipal/industrial environments, remote monitoring systems, and energized work per NFPA

70E.

 Contractor must have in-house capability to perform all required conduit work, panel

modifications, hazardous-location installations, network cabling, UPS integration, and emergency

response without subcontractor involvement.

 Contractor must meet all insurance and bonding requirements in Section VII.

2.2 Required Specifications and Materials

 All wiring, terminations, feeders, panels, and branch circuits shall be copper only; aluminum

busing or aluminum conductors are not permitted anywhere in this project.

 All conduit, fittings, supports, brackets, hangers, junction boxes, surge suppression devices,

breakers, bypass hardware, communication cabling, and all other required electrical materials must

be supplied by the contractor as part of the turnkey solution.

 All Cat6e (or better) communication cabling shall be installed, routed, terminated, labeled, and

tested by the contractor.

 Any UPS system listed in Exhibit A that does not provide integrated support for monitoring,

alerting, data logging, network communication, or remote condition visibility shall be deemed non-

compliant with this RFP and must be replaced as part of the contractor’s turnkey solution. Battery-

only replacement is insufficient to meet this requirement.

 All UPS units, batteries, bypass modules, monitoring cards, communication interfaces, and

accessories must meet or exceed the kVA capacity, runtime performance, monitoring functionality,

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Request for Proposal - UPS Modernization, Consolidation, and Replacement Project (Closes 01-06-2026)

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