Water Tap Destroys for Tornado Recovery Demolitions Request for Proposals

REQUEST FOR PROPOSALS
FOR
DESTRUCTION OF WATER TAPS
AND RIGHT-OF-WAY RESTORATION
AT TORNADO-DAMAGED & DEMOLISHED PROPERTIES
RFP OPENING DATE: Thursday, September 17, 2026
RFP CLOSING DATE: Thursday, October 1, 2026
City of St. Louis
Office of the Mayor
Recovery Office
1200 Market St, Room 200
St Louis, MO 63103
City of St. Louis Office of Recovery - RFP for Water Tap Destruction - Page 1

CONTENTS
I. PURPOSE AND INTENT 2
II. PROCUREMENT SCHEDULE AND PROCESS 3
III. SUBMISSION REQUIREMENTS 4
IV. REQUIRED PROPOSAL CONTENTS 5
V. EVALUATION AND AWARD 6
VI. SCOPE OF WORK 7
VII. PRICING AND PAY ITEMS 9
VIII. SCHEDULE AND TIME FOR COMPLETION 10
IX. INSURANCE AND BONDING 10
X. SAFETY AND ACCIDENT PREVENTION 11
XI. SUBCONTRACTING 11
XII. CONTRACTOR RESPONSIBILITY REQUIREMENTS 12
XIII. INVOICING, PAYMENT, AND RECORDS 13
XIV. MANDATORY STATE AND LOCAL CONTRACT TERMS 13
EXHIBIT A. FEDERAL CONTRACT PROVISIONS - FEMA-FUNDED WORK 15
ATTACHMENT 1. BID SCHEDULE - UNIT PRICES 22
ATTACHMENT 2. REQUIRED CERTIFICATIONS 23
ATTACHMENT 3. SUBCONTRACTOR LISTING FORM 25
I. PURPOSE AND INTENT
On May 16, 2025, a mile-wide EF-3 tornado produced catastrophic damage across approximately ten
square miles of the City of St. Louis, affecting more than 10,000 homes and businesses. The City of St.
Louis, through the Mayor's Office of Recovery, is delivering a coordinated program of repair assistance,
debris removal, hazardous tree removal, and demolition in the affected area.
Water service taps at properties that have been demolished or are scheduled for demolition must be
located, shut, and destroyed so that they cannot be reused, and the public right-of-way must be
restored. The volume of demolition in the recovery program requires tap destruction at scale and on a
schedule that supports limited disruption to impacted residents.
The City of St. Louis Office of Recovery, in coordination with the Building Division, the Water Division,
and the Street Department, requests proposals from qualified, licensed plumbing contractors for the
destruction of a minimum of 350 water taps to be contracted, together with all associated excavation,
permitting, traffic control, inspection coordination, backfill, and restoration of the public right-of-way.
It is anticipated that one or more firm-fixed, unit-price contracts will be awarded from this Request for
Proposals ("RFP"). The City reserves the right to make multiple awards by geographic zone or by
groups of locations if determined to be in the City's best interest. In the event of multiple awards, a
minimum of fifty (50) locations will be included in each contract.
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Work under this RFP is expected to be funded in part with federal funds, including FEMA Public
Assistance funding under FEMA-4877-DR-MO. All requirements applicable to federally funded
procurements and contracts, including 2 C.F.R. Part 200 and the contract provisions in Exhibit A, apply to
any contract awarded and to all subcontracts.
II. PROCUREMENT SCHEDULE AND PROCESS
Proposals must be submitted in PDF format through the City-approved submission method identified
below. Late proposals will not be accepted.
A. Procurement Timeline
Milestone Deadline
Issue date Thursday, September 17, 2026
Deadline for written questions Thursday, September 24, 2026, 5:00 p.m., Central
Questions answered Monday, September 28, 2026
Proposal due date Thursday, October 1, 2026, 5:00 p.m. Central
Anticipated award Friday, October 16, 2026
B. Contact Person
All communication regarding this RFP must be directed in writing to the single point of contact identified
below. From the date of advertisement until award, respondents and anyone acting on their behalf may
not contact any other City official, employee, consultant, or elected official regarding this procurement.
Violation may result in rejection of the proposal.
Jim Hill, Chief Financial Recovery Officer, City of St. Louis Office of Recovery, hilljim@stlouis-mo.gov
C. Questions
* Written questions must be received by Thursday, September 24, 5:00 p.m. Central.
* Questions and the City's responses are issued publicly by written addendum. Oral statements,
interpretations, or representations by any City employee or consultant are not binding. Questions,
answers, and addenda will be posted to
https://www.stlouis-mo.gov/government/procurement/index.cfm
* The City may issue addenda at any time before the proposal deadline. Final addenda will be issued
no later than Monday, September 28, 5:00 p.m. Central.
D. Procurement record
The City maintains a complete procurement file for this solicitation, including proof of advertisement, all
questions and addenda, all proposals received, evaluation documentation, the responsibility
determination, the independent cost estimate, the cost or price analysis, and the award decision. This
documentation is subject to review by FEMA, the State of Missouri, and other oversight authorities.
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E. Cost of proposal preparation
The City is not liable for any cost incurred by a respondent in preparing, submitting, or presenting a
proposal, or in participating in interviews or negotiations.
F. No Offer
Nothing in this RFP nor in any proposal in response to this RFP is intended to be, nor should anything be
construed, as an offer of engagement. Nor shall the selection of a Respondent be construed as an offer
of engagement unless and until a contract is fully negotiated and fully executed by all parties. The City
retains the right to award parts of the contract to several respondents, not to select any respondents,
and/or to re-solicit proposals.
G. Indemnification
Each Respondent, in seeking, receiving, or possessing this RFP and/or in submitting a response, does
release, indemnify, and hold the City and its various employees, representative and agents harmless
from and against all claims and demands of any and all loss, cost, damage, or liability of whatever nature,
which may be asserted against or imposed against the City as a result of issuing this RFP, making any
revisions thereto, conducting this selection process and subsequent negotiations, and making a final
recommendation and/or entering into a contract.
III. SUBMISSION REQUIREMENTS
* Deadline: Proposals must be received no later than Thursday, October 1, 5:00 p.m. Central. Late
proposals will not be considered.
* Delivery: Proposals must be submitted in PDF format to Jim Hill, hilljim@stlouis-mo.gov. The
subject line must read: "WATER TAP PROPOSAL - [Company Name]."
DATE Thursday, October 1, 2026
TIME 5:00 p.m. Central
LOCATION hilljim@stlouis-mo.gov
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IV. REQUIRED PROPOSAL CONTENTS
Each proposal must include all of the following. Proposals that omit required items may be found
non-responsive.
A. Technical proposal
* Cover letter signed by an individual authorized to bind the respondent, acknowledging all
addenda.
* Relevant experience: description of water tap location and destruction projects completed in the
last five (5) years, including scale (number of taps), jurisdiction, and right-of-way restoration
performed.
* Technical approach: locating method, sequencing and routing across multiple locations, excavation
and restoration methods, traffic control, coordination with the Water Division for inspection and
witness, and quality control.
* Staffing and capacity: key personnel and resumes, licensed plumbers assigned, crew composition,
number of crews to be deployed, equipment available, and current workload and committed
backlog.
* Production plan demonstrating the ability to meet the minimum production rate in Section VIII,
including planned crew ramp-up.
* Past performance: at least three (3) references from public or private clients for comparable work,
with contact name, telephone, e-mail, contract value, and dates.
* Copies of City of St. Louis business license and all applicable plumbing and excavation licenses and
certifications for the respondent and each named subcontractor.
* Completed Attachment 3 - Subcontractor Listing Form.
* Completed and signed Attachment 2 - Required Certifications.
* Required before contract execution
- Certificates of insurance evidencing the coverage required in Section IX, and a letter from a
surety confirming bonding capacity for the value of the proposed work.
B. Price proposal
* Completed Attachment 1 - Bid Schedule, with a unit price for every pay item.
* Certification that the respondent will pay applicable prevailing wages.
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V. EVALUATION AND AWARD
A. Minimum requirements (pass/fail)
A proposal must satisfy all of the following to be evaluated. These requirements are not scored.
* Valid business license for the City of St. Louis, in good standing.
* Valid plumbing license or certification held by the respondent or a named subcontractor
performing tap destruction.
* Current on all City of St. Louis payroll, earnings, and business taxes; able to pass City tax and
license review.
* Active registration in the System for Award Management (SAM) with a Unique Entity Identifier, and
not debarred, suspended, or otherwise excluded.
* Commitment to pay applicable prevailing wages.
* All required certifications signed and submitted.
B. Evaluation criteria
Responsive proposals from responsible respondents will be scored by an evaluation committee against
the following criteria and weights. No criteria will be added, removed, or reweighted after the proposal
deadline.
Criterion Weight Basis
Past performance - references, schedule and quality performance on 10% References
prior contracts, and any record of defective work or claims
Relevant water tap destruction experience - demonstrated 25% Technical proposal
performance on comparable work, including work at comparable scale
Technical approach - locating, excavation, destruction, inspection 25% Technical proposal
coordination, traffic control, restoration, and quality control
Price - total evaluated price 40% Bid schedule
Total 100%
Price is scored by formula: the lowest total evaluated price receives the full available points, and each
other proposal receives points in proportion to the ratio of the lowest total evaluated price to that
proposal's total evaluated price.
C. Responsibility determination
Before award, the City will determine that the apparent successful respondent is responsible. The City
may request additional information for this purpose, including past performance records, available
personnel and equipment, a list of work to be performed concurrently, and financial statements. The
responsibility determination will be documented in the procurement file.
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D. Cost or price analysis
The City will perform and document a cost or price analysis before award, comparing proposed unit
prices against the independent cost estimate and against competing proposals. The City may request a
cost breakdown supporting any unit price that materially deviates from the independent cost estimate or
from the range of prices received. Cost-plus-percentage-of-cost and percentage-of-construction-cost
pricing are prohibited and will not be accepted in any form.
E. Award
Award will be made to the responsible respondent whose responsive proposal receives the highest total
evaluation score and is most advantageous to the City, price and other factors considered. The City may
award without discussions, or may conduct clarifications or negotiations with one or more highest-rated
respondents before award. The City reserves the right to reject any and all proposals, to waive minor
informalities that do not affect price, quality, quantity, or delivery, and to cancel this solicitation, when
doing so is in the City's interest.
The City will not evaluate proposals against criteria not stated in this RFP and will not establish
additional evaluation criteria after proposals are received.
VI. SCOPE OF WORK
The contractor must be experienced in water tap location and destruction, public right-of-way
restoration, and coordination with municipal inspection authorities. The contractor is responsible for
obtaining all required permits from the appropriate City departments, including excavation permits
(Street Department) and plumbing permits (Building Division).
Locations will be provided upon award, as work orders. Properties are located in the tornado-impacted
neighborhoods of Academy, Central West End, College Hill, Covenant Blu-Grand, DeBaliviere Place,
Fairground, Fountain Park, The Greater Ville, The Ville, Hamilton Heights, JeffVanderLou, Kingsway East,
Kingsway West, Lewis Place, O'Fallon, Penrose, Vandeventer, Visitation Park, Wells-Goodfellow, West
End.
There are a minimum of 350, and a potential total of 600, locations to be contracted. The City may add,
remove, or substitute locations during the contract term, and may sequence and re-sequence locations
to match demolition schedules. Locations added or substituted will be paid at the contract unit prices.
In the event of multiple awards, contracts will include a minimum of fifty (50) locations.
Part 1 - Water tap destruction
The contractor shall locate the water service tap or valve connecting each identified property to the
water main, ensure it is properly shut so that no leak or property damage results, and destroy the tap
and valve so that they cannot be reused if water service is reconnected at a future date. Destruction is
typically accomplished by cutting the threads off the valve to render the tap non-functional. Work must
be performed in accordance with the requirements of the City of St. Louis Water Division and Street
Department.
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* The contractor shall notify the Water Division and schedule inspection or witness in accordance
with Water Division procedure.
* The visual inspection and witness form must be completed and uploaded within twenty-four (24)
hours of issuance by the Water Division.
* The contractor shall provide date- and time-stamped photographic documentation of pre-existing
conditions, the exposed tap, the completed destruction, backfill, and final restoration at each
location.
* The contractor shall not damage adjacent utilities. The contractor is responsible for utility locate
requests and for any damage caused by its operations or those of its subcontractors.
* The contractor is responsible for all defective work performed by any subcontractor at any tier.
* Where demolition has not yet occurred, the contractor shall coordinate access and scheduling with
the City's construction manager and shall not interfere with demolition operations.
Part 2 - Right-of-way restoration
Following tap destruction and approval by the Water Division, restoration of the public right-of-way shall
comply with all relevant sheets of the City of St. Louis Standard Details for Public Works Construction and
with City of St. Louis Ordinances 71943 and 71882, including:
* All excavations are to be cut in a square or rectangular shape.
* Asphalt streets are to be poured with an eight (8) inch concrete base, ten (10) inches on major
arterial streets (6-sack mix), finished with a two (2) inch cap of asphalt to grade.
* Asphalt streets/alleys less than 5 years old must be restored to standards set forth in Section 6 of
Ordinance 71943.
* Concrete streets shall be brought to grade with eight (8) inches of concrete, ten (10) inches on
major arterial streets (6-sack mix), with broom finish.
* Brick streets shall be restored to original condition over an eight (8) inch concrete base, with
salvaged brick reset to match.
* Sidewalks, curbs, aprons, and alleys disturbed by the work shall be restored to City standard.
* The contractor shall make every attempt to match new concrete with adjacent slabs.
Restoration shall be completed promptly after tap destruction at each location. Open excavations must
be secured at all times and plated or backfilled before the crew leaves the site. Restoration quality will
be inspected by the City and will be considered in future work consideration.
Part 3 - Traffic Control
* The contractor shall provide all traffic control, including signage, barricades, flaggers, and
pedestrian routing, in accordance with the MUTCD and City requirements.
* Accommodations must be provided for all modes of transportation during right-of-way
construction.
* For lane closures, barricades must be at least 1 ft. inside the blocking land (not directly on the lane
line).
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* The contractor shall post parking restrictions at minimum 24 hours in advance. Vehicles parked
contrary to posted signage should be reported to the Street Inspector.
Part 4 - Permits and documentation
* The contractor shall obtain and pay for all permits required for the work, including excavation and
plumbing permits, and shall schedule and coordinate all required inspections. Permit and
inspection time is included in the contract schedule.
* It is the contractor's responsibility to call 1-800-344-7483 (DIG RITE) before digging.
* The contractor shall submit weekly production reports, showing locations completed, locations
restored, locations inspected, and any location where work could not be completed and why.
* All documentation must be traceable to the parcel identifier. Invoices will not be processed for
locations that cannot be matched to the location list by Parcel ID.
VII. PRICING AND PAY ITEMS
This is a unit-price contract. Respondents must price every pay item in Attachment 1. Payment will be
made for actual quantities completed, accepted, and documented, at the contract unit prices.
A. What is included in the base tap destruction unit price
The unit price for water tap destruction, complete in place, includes all labor, material, equipment, and
incidentals necessary to complete the work at one location, including:
* Utility locates, tap location, and exploratory excavation
* Excavation to the depth necessary to reach the tap
* Shutoff and destruction of the tap and valve
* All permits and permit fees
* Traffic control, site protection, and pedestrian routing
* Coordination and scheduling of Water Division inspection and witness, and submission of the
inspection form
* Backfill, compaction, and testing
* Site cleanup, spoil haul-off, and disposal
* Restoration of the public right-of-way
* Photographic documentation and reporting
* Mobilization and demobilization
B. Prohibited pricing
* Cost-plus-percentage-of-cost pricing is prohibited.
* Compensation calculated as a percentage of construction cost is prohibited.
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* No payment will be made on the basis of a markup on subcontractor invoices outside the contract
unit prices.
VIII. SCHEDULE AND TIME FOR COMPLETION
Work shall commence within ten (10) calendar days after issuance of the Notice to Proceed.
* Minimum production rate: the contractor shall complete a minimum of two (2) tap destructions
per crew per day on a sustained basis, with restoration immediately following completion at each
location.
* Work hours: operations shall be conducted between 7:00 a.m. and 7:00 p.m., Monday through
Friday. Requests to work outside these hours may be made in writing to the City.
* Sequencing: the City will issue work orders sequenced to prioritize full block completion (once all
demolitions on a block are complete or confirmed). The contractor shall attend bi-weekly
coordination meetings with the City.
* Extensions: extension of contract time will be considered only upon written request submitted
before the expiration of the contract period, and granted only for good and documented cause.
IX. INSURANCE AND BONDING
A. Insurance
The contractor shall obtain and maintain, for the duration of the contract, and shall require of each
subcontractor at every tier, at minimum:
Coverage Minimum limit
Commercial general liability $1,000,000 per occurrence / $3,000,000 general aggregate, including
products and completed operations
Automobile liability $1,000,000 combined single limit, any auto
Workers' compensation Statutory
* The City of St. Louis shall be named as additional insured on the general liability and automobile
policies with respect to work under this contract.
* Such liability insurance coverage must also extend to damage, destruction and injury to City owned
or leased property and City personnel, and caused by or resulting from work, acts, operations, or
omissions of Contractor, its officers, agents, employees, Contractor, subcontractors, licensees,
invitees, representatives, and independent Contractors and, contractual liability insurance
sufficient to cover Contractor's indemnity obligations hereunder. The City will have no liability for
any premiums charged for such coverage, and the inclusion of the City as an Additional Insured is
not intended to and does not make the City a partner or joint-venture with Contractor in its
operations hereunder. Each such insurance policy must, by endorsement, provide primary
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