Various Professional Services

THE TOWN OF GUTTENBERG ("TOWN") REQUESTS QUALIFICATONS
FROM ARCHITECTURAL FIRMS INTERESTED IN SERVING AS
MUNICIPAL "ARCHITECT" TO THE TOWN
FOR THE PERIOD JANUARY 1, 2027 THROUGH DECEMBER 31, 2027
Introduction
Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the
Town of Guttenberg seeks Request for Qualifications ("RFQ") from Architectural Firms
licensed to provide architectural services in the State of New Jersey that wish to serve as
"Architect" and provide architectural services to the Town, as directed by the Mayor and
Council, or other appropriate official of the Town for a contract period beginning on January
1, 2027 and ending December 31, 2027. The successful firm must have significant experience
providing architectural services to New Jersey municipalities.
All necessary documents can be downloaded from the official Guttenberg website,
www.guttenbergnj.org. Copies of this standardized submission requirements and selection
criteria are also on file and available from the Office of the Town Clerk.
Each candidate shall submit proof of business registration with the New Jersey
Division of Taxation (P.L. 2004, C.57) prior to the award of contract (but preferably with their
proposal) and must comply with the Affirmative Action requirement contained at N.J.A.C.
17:27 et seq.
The successful firm will provide the Town with services relating to, but not necessarily
limited to:
1. Basic architectural services such as providing preliminary evaluations of projects,
review alternative approaches to design and construction of projects, preparing
drawings and specifications for projects and setting forth in detail the requirements for
construction costs.
2. The Architectural Firm shall have experience with New Jersey public works projects,
with preparing necessary bidding information, bidding forms, the conditions of a
contract, and the form of agreement between the Town and the Contractor;
3. Attend meetings of the Town upon request; and
4. Handle any other matters requiring the expertise of an architect as directed by the
Town.
If awarded a contract, your company/firm shall be required to comply with the
requirements of N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27 et seq.
Professional Information and Qualifications
Each interested firm shall submit the following information with their proposal unless
otherwise permitted by law:
1. Name of Firm;

2. Address of principal place of business and all architects or firm's offices and
corresponding telephone and fax numbers. Please note specifically which architects
will be assigned to work with the Town;
3. Description of firm's architects' education, licensing, experience, qualifications,
number of years with the firm and a description of their experience with projects similar
to those described above;
4. Explanation of experience related to representation of public entities;
5. At least four (4) references, three (3) of which must have knowledge of your
representation of a public entity;
6. Examples of your record of success serving public entities;
7. The firm's ability to provide the services in a timely fashion (including staffing,
familiarity and location of key staff);
8. Cost details, including the hourly rates of each of the individuals who will perform the
services and the time estimates for each individual, all expenses, and a total "not to
exceed" amount;
9. Business Registration Certificate (prior to award of contract);
10. Statement of corporate ownership (c.52:25-24.2);
11. Letter of Qualification (form provided);
12. Letter of Intent (form provided);
13. Non-Collusion Affidavit (form provided);
14. Americans with Disabilities Act form (form provided);
15. Affirmative Action Compliance Notice (form provided);
16. Minority/Woman Business Enterprise form (form provided);
17. Disclosure of Investment Activities in Iran form (form provided); and
18. State whether your company/firm is presently involved in a lawsuit and whether it has
been sued in the last five (5) years. If so, provide a description of each matter.
Selection Criteria
The Town reserves the right to award a contract or contracts to the vendor(s) as
determined to be in the best interests of the Town based upon the selection criteria.
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The selection criteria used in awarding a contract or agreement for professional
services as described herein shall include:
1. Qualifications of the individuals who will perform the tasks and the amounts of their
respective participation;
2. Experience and references;
3. Ability to perform the task in a timely fashion, including staffing and familiarity with
the subject matter; and
4. Cost competitiveness.
Submission Requirements
RFQ must be delivered no later than Wednesday, October 14, 2026 at 10:00 a.m. to:
Dr. Cosmo A. Cirillo, Town Clerk
Office of the Town Clerk
Guttenberg Town Hall
6808 Park Avenue
Guttenberg, New Jersey 07093
Please submit one original and one (1) copy of the RFQ.
Use white 8 12" x 11" paper.
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APPENDIX A
LETTER OF QUALIFICATION
(To be Typed on Respondent's Letterhead.
NO MODIFICATIONS MAY BE MADE TO THIS LETTER)
Dr. Cosmo A. Cirillo, Town Clerk
Office of the Town Clerk
Guttenberg Town Hall
6808 Park Ave.
Guttenberg, NJ 07093
Dear Dr. Cirillo:
The undersigned have reviewed our Qualification Statement-Proposal submitted in
response to the Request for Qualifications (RFQ) issued by the Town of Guttenberg ("Town"),
dated (Insert Date) in connection with the Town's need for Services - Architects.
We affirm that the contents of our Qualification Statement-Proposal (which
Qualification Statement-Proposal is incorporated herein by reference) are accurate, factual and
complete to the best of our knowledge and belief and that the Qualification Statement-Proposal
is submitted in good faith upon express understanding that any false statement may result in
the disqualification of (Insert Name of Respondent).
______________________________ ___________________________________
Chief Executive Officer Chief Financial Officer
Dated: ________________________ Dated:_____________________________
Respondent shall sign and complete the spaces as provided above. If a joint
venture, partnership or other formal organization is submitting a Qualification
Statement-Proposal, each participant must execute this Letter of Qualification
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APPENDIX B
LETTER OF INTENT
STATE OF NEW JERSEY
TOWN OF ____________________ ss:
I ________________________________certify that I am the _____________________ of
the firm of _______________________________________________ , the Respondent submitting
Qualifications in response to a Request for same from the Town in regards to Services - Architects.
I further certify that:
1. I executed said Proposal with full authority so to do;
2. All statements contained in the Submission and in this affidavit are accurate, factual and
complete, and made with full knowledge that the Town of Guttenberg is relying upon the truth of
the statements contained in the Submission and the statements contained in this affidavit in
evaluating Respondent's Qualifications;
3 Respondent has not, directly or indirectly, entered into any agreement, participated in any
collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with
the above named project through participation with any other person, firm or party;
4. Respondent agrees to participate in good faith in the procurement process as described in
the RFP and to adhere to the Town's procurement schedule;
5. Respondent acknowledges that all costs incurred by it in connection with the preparation
and submission of the Qualification Statement-Proposal and any proposal prepared and
submitted in response to the RFP, or any negotiation which results therefrom, shall be borne
exclusively by the Respondent. In no event shall the Town have any liability to Respondent
for any costs incurred by the Respondent for the Qualification Statement-Proposal.
6. Respondent acknowledges and agrees that the Town may modify, amend, suspend and/or
terminate the procurement process in its sole judgment.
7. Respondent is aware that any contract executed with respect to the services referred to in the
RFP must comply with the applicable affirmative action and similar laws, and agrees to take such
actions as may be required to comply with such applicable laws in the event that a contract is
formed.
(Signature of Respondent) _____________________________________________________
SUBSCRIBED AND SWORN TO
BEFORE ME THIS ______________DAY OF 20_________
NOTE: THIS FORM MUST BE COMPLETED, NOTARIZED AND RETURNED
WITH THIS PROPOSAL
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A. NON COLLUSION AFFIDAVIT
STATE OF NEW JERSEY
TOWN OF _____________ ss:
I certify that I am___________________________________________________________ of
the firm of_______________________________________________________________ the
Respondent submitting the Qualification Statement in response to the within Request for
Qualifications, and that I executed said Qualification Statement with full authority so to do;
that said Respondent has not, directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraint of free competition in connection with
the within Request for Qualifications; and that all statements contained in the Respondent's
Qualification Statement and in this affidavit are true and correct, and made with full knowledge
that the Town of Guttenberg will rely/relies upon the truth of the statements contained in said
Qualification Statement and in the statements contained in this affidavit in awarding the
contract(s) for the services sought in the within Request for Qualifications.
I further warrant that no person or selling agency has been employed to solicit or secure a
contract for the services sought in the within Request for Qualification upon an agreement or
understanding for a commission, percentage, brokerage or contingent fee, except bona fide
employees of the Respondent or as may be permitted by law.
(Signature of respondent)SUBSCRIBED AND SWORN TO
BEFORE ME THIS DAY____________________ OF 20
(TYPE OR PRINT NAME OF AFFIANT UNDER SIGNATURE)
NOTARY PUBLIC OF
MY COMMISSION EXPIRES: 20
NOTE: THIS FORM MUST BE COMPLETED, NOTARIZED
AND RETURNED WITH THIS PROPOSAL
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B. STATEMENT OF OWNERSHIP DISCLOSURE
N.J.S.A. 52:25-24.2 (P.L. 1977, c.33, as amended by P.L. 2016, c.43)
This statement shall be completed, certified to, and included with all bid and proposal
submissions. Failure to submit the required information is cause for automatic rejection of the
bid or proposal.
Name of
Organization:_________________________________________________________________
Organization
Address:_____________________________________________________________________
Part I Check the box that represents the type of business organization:
Sole Proprietorship (skip Parts II and III, execute certification in Part IV)
Non-Profit Corporation (skip Parts II and III, execute certification in Part IV)
For-Profit Corporation (any type) Limited Liability Company (LLC)
Partnership Limited Partnership Limited Liability Partnership (LLP)
Other (be specific): ______________________________________________
Part II
The list below contains the names and addresses of all stockholders in the corporation
who own 10 percent or more of its stock, of any class, or of all individual partners in
the partnership who own a 10 percent or greater interest therein, or of all members in
the limited liability company who own a 10 percent or greater interest therein, as the
case may be. (COMPLETE THE LIST BELOW IN THIS SECTION)
OR
No one stockholder in the corporation owns 10 percent or more of its stock, of any
class, or no individual partner in the partnership owns a 10 percent or greater interest
therein, or no member in the limited liability company owns a 10 percent or greater
interest therein, as the case may be. (SKIP TO PART IV)
(Please attach additional sheets if more space is needed):
Name of Individual or Business Entity Home Address (for Individuals) or Business
Address
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Part III DISCLOSURE OF 10% OR GREATER OWNERSHIP IN THE
STOCKHOLDERS, PARTNERS OR LLC MEMBERS LISTED IN PART II
If a bidder has a direct or indirect parent entity which is publicly traded, and any person
holds a 10 percent or greater beneficial interest in the publicly traded parent entity as of the
last annual federal Security and Exchange Commission (SEC) or foreign equivalent filing,
ownership disclosure can be met by providing links to the website(s) containing the last annual
filing(s) with the federal Securities and Exchange Commission (or foreign equivalent) that contain
the name and address of each person holding a 10% or greater beneficial interest in the publicly
traded parent entity, along with the relevant page numbers of the filing(s) that contain the
information on each such person. Attach additional sheets if more space is needed.
Website (URL) containing the last annual SEC (or foreign equivalent) Page #'s
filing
Please list the names and addresses of each stockholder, partner or member owning a 10 percent
or greater interest in any corresponding corporation, partnership and/or limited liability company
(LLC) listed in Part II other than for any publicly traded parent entities referenced above.
The disclosure shall be continued until names and addresses of every noncorporate stockholder,
and individual partner, and member exceeding the 10 percent ownership criteria established
pursuant to N.J.S.A. 52:25-24.2 has been listed. Attach additional sheets if more space is
needed.
Stockholder/Partner/Member and Home Address (for Individuals) or Business
Corresponding Entity Listed in Part II Address
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Part IV Certification
I, being duly sworn upon my oath, hereby represent that the foregoing information and any
attachments thereto to the best of my knowledge are true and complete. I acknowledge: that I am
authorized to execute this certification on behalf of the bidder/proposer; that the <name of
contracting unit> is relying on the information contained herein and that I am under a continuing
obligation from the date of this certification through the completion of any contracts with <type
of contracting unit> to notify the <type of contracting unit> in writing of any changes to the
information contained herein; that I am aware that it is a criminal offense to make a false
statement or misrepresentation in this certification, and if I do so, I am subject to criminal
prosecution under the law and that it will constitute a material breach of my agreement(s) with
the, permitting the <type of contracting unit> to declare any contract(s) resulting from this
certification void and unenforceable.
Full Name
Title:
(Print):
Signature: Date:
NOTE: THIS FORM MUST BE COMPLETED, NOTARIZED
AND RETURNED WITH THIS PROPOSAL
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C. MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE
N.J.S.A 10:5-31 et seq. (P.L.1975, c.127)
;
N.J.A.C. 17:27 et seq.
GOODS, GENERAL SERVICES, AND PROFESSIONAL SERVICES
CONTRACTS
During the performance of this contract, the contractor agrees as follows:
The contractor or subcontractor, where applicable, will not discriminate against any
employee or applicant for employment because of age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex. Except with respect to affectional or sexual orientation and gender
identity or expression, the contractor will ensure that equal employment opportunity is afforded
to such applicants in recruitment and employment, and that employees are treated during
employment, without regard to their age, race, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or
sex. Such equal employment opportunity shall include, but not be limited to the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices to be provided by the Public Agency Compliance Officer
setting forth provisions of this nondiscrimination clause.
The contractor or subcontractor, where applicable will, in all solicitations or advertise-
ments for employees placed by or on behalf of the contractor, state that all qualified applicants
will receive consideration for employment without regard to age, race, creed, color, national
origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex.
The contractor or subcontractor will send to each labor union, with which it has a collective
bargaining agreement, a notice, to be provided by the agency contracting officer, advising the labor
union of the contractor's commitments under this chapter and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and
supplemented from time to time and the Americans with Disabilities Act.
The contractor or subcontractor agrees to make good faith efforts to meet targeted county
employment goals established in accordance with N.J.A.C. 17:27-5.2.
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