Request for Bids - Automated External Defibrillators (AED) Replacement

Invitation to Bid
for
Automated External Defibrillators (AED)
Replacement
Issued: Monday, August 17, 2026
Bids Due: Friday, September 11, 2026 at 4:00p.m.
City of Mission - AED Replacement Project | AED2026

CITY OF MISSION
Invitation to Bid
Automated External Defibrillator (AED) Replacement
Issue Date: August 17, 2026
Proposal Due Date: September 11, 2026 at 4:00 p.m. Central Time
To whom it may concern,
The City of Mission is seeking proposals from qualified vendors to provide replacement
Automated External Defibrillators (AEDs) for deployment throughout City facilities and vehicles.
The selected vendor will supply devices that meet the operational, durability, and data
accessibility needs of the City and its public safety partners.
The City intends to purchase twenty (20) AED units and two (2) additional training units to
replace aging equipment currently in service across multiple departments. Devices must be
modern, reliable, rugged, and fully compatible with Johnson County Med-Act's post-event data
systems. Training must also be provided on the selected units.
Interested firms are specifically directed to the Scope of Work and Minimum AED Requirements
sections of this document. Proposals should include pricing for all units, delivery timelines,
warranty details, extended warranty alternatives, device training, and all relevant support
information.
Proposals must include the information identified in the Proposal Submission Requirements
section, including vendor background and references and a statement of compliance with Med-
Act data requirements.
Proposals must be received no later than September 11, 2026 at 4:00 p.m. Central Time and
submitted electronically or in hard copy as specified in the Submission Instructions.
Sincerely,
Lieutenant Robert Meyers
Mission Police Department
913-676-8333
rmeyers@missionks.org
City of Mission - AED Replacement Project | AED2026

1. Project Overview
The City intends to purchase twenty (20) AED units and two (2) training units to replace aging
equipment currently in service across multiple departments. Devices must be modern, reliable,
rugged, and fully compatible with Johnson County Med-Act's post-event data systems.
2. Scope of Work
Vendors must provide 22 AED units that meet or exceed the specifications outlined below.
Proposals should include pricing for all units, delivery timelines, warranty details, extended
warranty alternatives, and all relevant support information.
3. Minimum AED Requirements
3.1 Device Construction
* AED units must have a rugged case suitable for public safety environments,
including:
* Shock-resistant and impact-resistant housing
* Weather-resistant seals for indoor/outdoor deployment
* Industry durability ratings (e.g., IP-rated, MIL-STD), if applicable
3.2 Included Equipment
Each AED package must include all necessary equipment for immediate operation:
* Adult defibrillation pads
* Pediatric pads or integrated pediatric functionality
* Long-life battery
* Required cables or connectors
* Rugged or hard-shell carrying case
* Quick-reference instructions
3.3 Functional Capabilities
* Clear audio and visual prompts
* CPR feedback (rate, depth, or metronome preferred)
* Automatic or semi-automatic shock modes
3.4 Data Access Requirement
* AEDs must support post-event data download by Johnson County Med-Act
* Export capability through USB, Bluetooth, Wi-Fi, or manufacturer-specific method
* File formats compatible with Med-Act's analysis systems
* Documentation confirming compatibility
3.5 Warranty
* Manufacturer warranty must cover the AED, battery, and pads
* Minimum warranty length: [Insert required duration]
* Extended warranties may be proposed as alternates
4. Proposal Submission Requirements
Proposals must include:
* Detailed description of AED model(s) offered
* Itemized pricing for 22 units, including optional accessories
* Warranty details (standard warranty required)
* Delivery schedule and training services
* Statement of compliance with Med-Act data requirements
* Vendor background and references
City of Mission - AED Replacement Project | AED2026

4.1 Proposal Alternative: Extended Warranty Options
Vendors are encouraged to include optional extended warranty packages as part of their
proposal. These may include:
* Additional years of coverage beyond the standard warranty
* Coverage for batteries, pads, and additional consumables
* Preventative maintenance plans
* Annual or periodic device inspections
* Replacement guarantees for failed components
Each extended warranty alternative must include:
* Duration of extended coverage
* Detailed list of covered components and services
* Cost per unit and total cost for 22 units
* Terms and conditions or limitations
* Contact information for service and support
5. Submission Instructions
Proposals must be submitted electronically or in hard copy to:
City of Mission
Mission Police Department
6090 Woodson Mission, Kansas 66202
rmeyers@missionks.org
All proposals must be received by September 11, 2026, at 4:00 pm central time
6. Questions
Questions regarding this RFP may be submitted to:
Lieutenant Robert Meyers
913-676-8333 or rmeyers@missionks.org
City of Mission - AED Replacement Project | AED2026

INSTRUCTIONS TO PROPOSERS
IB-1. PROPOSALS
All bids shall be made on the forms provided in this bound volume of Bidding Documents and shall be in
compliance with the Notice to Bidders. All appropriate blanks shall be filled in and shall be signed by the
appropriate individual on behalf of him/herself or the entity submitting the bid. Each bid must be
enclosed in a sealed envelope plainly marked "BID FOR AUTOMATED EXTRERNAL
DEFIBRILLATOR (AED) REPLACEMENT"
All proposals shall be submitted in accordance with this document. Each proposal must be
complete, signed by an authorized representative of the proposer, and submitted by the
deadline stated in the RFP. The City reserves the right to reject any and all proposals.
IB-2. DEFINITIONS
"Alternative Proposal" means a proposed alternative to the requirements of the RFP that is
clearly identified and separately priced, if applicable.
"Proposal" means the offer submitted by a proposer setting forth the proposed equipment,
services, pricing, and other information requested by the City.
"Proposer" means any individual, partnership, corporation, association, or other entity
submitting a proposal.
"Contractor" means the entity entering into the contract with the City for the equipment and
services covered by the contract.
"City" means the City of Mission, Kansas.
IB-3. PROPOSER REPRESENTATIONS
* It has read and understands the bid documents, and its proposal is made in accordance with
its requirements.
* Its proposal is based upon the materials, equipment, systems, and services required by the
bid documents without exception, except for any clearly identified exceptions.
* It has familiarized itself with applicable state, federal, and local laws, regulations, and
requirements that may affect performance.
IB-4. BID DOCUMENTS AND ADDENDA
Proposers shall use complete sets of the bid documents in preparing proposals. The City will
not be responsible for errors or misinterpretations resulting from the use of incomplete
documents. Any interpretation, correction, or change to bid documents will be made by written
addendum. Proposers shall acknowledge receipt of all addenda in their proposals.
IB-5. INSURANCE
The Contractor shall secure and maintain, throughout the duration of the agreement, insurance
of such types and in at least such amounts as required by the City's applicable contract
documents. The Contractor shall provide certificates of insurance and renewals as required by
the City.
IB-6. ACCEPTANCE, REJECTION AND AWARD
The City reserves the right to reject any and all proposals, waive irregularities and informalities,
negotiate contract terms with the selected proposer, and disregard nonconforming or
conditional proposals. In evaluating proposals, the City may consider qualifications, compliance
with the prescribed requirements, total cost, long-term value, warranty offerings, technical
compliance, and other evaluation criteria identified in the bid documents.
IB-7. INDEMNIFICATION
The Contractor shall be required to indemnify and hold the City harmless as set forth in the
City of Mission - AED Replacement Project | AED2026

applicable contract documents.
IB-8. NON-DISCRIMINATION
The Contractor shall comply with all applicable City requirements concerning non-
discrimination, affirmative action, and sexual harassment.
IB-9. PROPOSAL VALIDITY
The proposer shall state any proposed limitations on the period for which its proposal remains
valid. The City may request an extension of proposal validity when necessary to complete the
evaluation and award process.
City of Mission - AED Replacement Project | AED2026

BID
Automated External Defibrillator (AED) Replacement Project
The undersigned proposer hereby proposes to furnish the AED units, equipment,
documentation, warranty, and optional services described in the RFP for the following prices:
Item Quantity Unit Price Total
AED units 20 $________ $________
meeting all
minimum
requirements
AED Training 2 $________ $________
Units
Optional As proposed $________ $________
accessories
Optional training As proposed $________ $________
services
Extended 20 $________ $________
warranty - Option
1
Extended 20 $________ $________
warranty - Option
2
TOTAL BASE PROPOSAL (20 AED UNITS + 2 Training Units):$________________
DELIVERY SCHEDULE: _______________________________________________
STANDARD WARRANTY: ______________________________________________
MED-ACT DATA COMPATIBILITY: _______________________________________
ATTACH THE FOLLOWING:
* Detailed description of AED model(s) offered.
* Itemized pricing for 20 units and optional accessories.
* Warranty details and any extended warranty alternatives.
* Delivery schedule and training information.
* Statement of compliance with Johnson County Med-Act data requirements.
* Vendor background and at least 3 references.
1. In submitting this bid, the undersigned declares that it is of lawful age and
executed the accompanying bid on behalf of the bidder therein named, and
that it had lawful authority so to do. The undersigned further declares that it
has not directly or indirectly entered into any agreement, expressed or implied,
with any bidder or bidders, having for its object the controlling of the price or
amount of such bid or any bids, the limiting of the bid or bidders, the parceling
or farming out to any bidder or bidders, or other persons, of any part of the
contract or any part of the subject matter of the bid or bids or of the profits
thereof.
2. The undersigned further declares that it has carefully examined the Notice to
Bidders, Instructions to Bidders and other contract documents, and that it has
inspected the actual location of the work, together with the local sources of
supply, and has satisfied itself as to all conditions and quantities, and
understands that in signing this Bid it waives all right to plead any
City of Mission - AED Replacement Project | AED2026

misunderstanding regarding the same.
3. The undersigned hereby agrees to furnish the required insurance certificates
and execute an agreement within ten (10) calendar days from and after notice
of the award of the contract, and failure of the bidder to do so shall constitute
a default, and the City may thereafter take such steps to protect its legal rights
as it deems in its best interest.
DATED in this day of , 2026.
(SEAL) Contractor
Signature
Printed Name
Title
Street Address or P.O. Box
City, State, Zip
Telephone Number
City of Mission - AED Replacement Project | AED2026